AwardedSuppliesEuropeanOpenGreen
Case/archive system
Gemeente Geertruidenberg · Open · 1 lots · 342065
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
€ 279K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Tender for the supply and implementation of a new case and archive system for the Municipality of Geertruidenberg based on the best price-quality ratio.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tenderGreen / SPP
01What is being requested
The contract concerns the supply, implementation, management, hosting, and maintenance of a case/archive system as a SAAS solution for the Municipality of Geertruidenberg.
Municipality of Geertruidenberg is awarding the contract for the supply, implementation, management, hosting, and maintenance of a case/archive system and all related services by means of this EU public procurement procedure.
1Case/archive system—
02Outcome
Awarded
Visma Circle B.V.
Award value
€279,440
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Focus strongly on the Wet open overheid as this has the highest score in the requirements. Ensure a rock-solid implementation plan and a demonstration that fully covers all eight cases. Ensure that the SAAS solution meets all technical requirements such as availability and performance.
04Points of attention
Important · 5
It is not permitted to submit variants.Important
The solution must be delivered as SAAS.Important
All functionalities must be demonstrable live during the demonstration.Important
The bid must relate to the entire contract.Important
Any reservation renders the bid invalid.Important
05Can I take part?
Technical · 2
References based on core competencies.Technical
Certification.Technical
Financial · 2
Financial and economic capacity.Financial
Continuity statement.Financial
Professional capability · 1
Registration in professional and/or trade register.Professional capability
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality 1: requirementsweight n/a
Assessment of the requirements: Wet open overheid (80 points), Web forms (40 points), Administrative decision-making (40 points), and Management and further development (40 points).
Quality 2: implementation planweight n/a
Assessment of the submitted implementation plan.
Quality 3: demonstrationweight n/a
Assessment based on the demonstration using eight cases.
Priceweight n/a
Assessment of the offered price.
08Process & timeline
Publication of announcement
3 juli 2024
Closing period 1st round of questions
19 augustus 2024
Publication of 1st Nota van Inlichtingen
4 september 2024
Closing period 2nd round of questions
16 september 2024
Publication of 2nd Nota van Inlichtingen
25 september 2024
Closing period for submission of bids
16 oktober 2024
Demonstrations
5,6,7 november 2024
Announcement of award decision
15 november 2024
Appeals period
16 november t/m 5 december 2024
Verification interview
20 november 2024
Final award
6 december 2024
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1PinkRoccade Local Government B.V.SME10044×
2Visma Circle B.V.SME10031×
3Afas Software B.V.SME9996×
4Unit4 Business Software Netherlands B.V.SME9928×
5Centric Netherlands B.V.SME9931×
6Visma Roxit B.V.SME9921×
11Tender documents
TN475660 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250105155904pdfJan 7, 2025 · 13 KB
Bijlage C - Inschrijfbiljet siw010381 v3.0xlsxOct 9, 2024 · 30 KB
Nota van inlichtingen 2024-10-09-2pdfOct 9, 2024 · 3 KB
2de Nota van Inlichtingen zaak en archiefsysteem gemeente Geertruidenberg d.d. 18-9-2024pdfSep 18, 2024 · 281 KB
Beschrijvend document zaak en archiefsysteem gemeente Geertruidenberg siw010381 v3.0pdfSep 18, 2024 · 756 KB
TN475660 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240909095706pdfSep 9, 2024 · 20 KB
TN475660 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20240904153209pdfSep 4, 2024 · 20 KB
Bijlage G - Format opgave referenties kercompetenties siw010381 v2.0docxSep 4, 2024 · 35 KB
Bijlage I - Lijst formulieren NvI 1pdfSep 4, 2024 · 419 KB
Bijlage B - Conceptovereenkomst siw010381 v2.0pdfSep 4, 2024 · 326 KB
1ste Nota van Inlichtingen zaak en archiefsysteem gemeente Geertruidenberg d.d. 4-9-2024pdfSep 4, 2024 · 266 KB
Bijlage H - Lijst sjablonen en voorbeelden NvI 1pdfSep 4, 2024 · 5944 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
13Frequently asked questions
What is the scope of the implementation plan?
The maximum permitted number of pages for the implementation plan is set at 25 pages. In this plan, the bidder is expected to concretely describe the implementation principles, such as good adoption within the organization and relieving the contracting authority of burdens.
What requirements apply to the description of management and further development?
For the management and further development component (requirement 2.4.4), a format of 2 pages of text supplemented by 2 pages of screenshots applies.
What does the contract for the case/archive system comprise?
The contract concerns the supply, implementation, management, hosting, and maintenance of a case/archive system, including all related services.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 279K
Gegunde waarden in CPV 48 · leveringen n=653