6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
15860000 · Coffee, tea and relate
Estimated value
Not published
To deadline
-15d
Jun 8, 2026 · 09:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Delivery, placement, and maintenance of hot drink vending machines including ingredients for the locations of Laborijn. The contract will be awarded based on the best price-quality ratio with a focus on quality, price, and a taste test.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 15SuppliesEU tender
01What is being requested
The assignment concerns the leasing (Operational Lease), placing, connecting, commissioning, and maintaining of hot drink vending machines, including the delivery of ingredients and accessories for approximately 10 machines spread across three locations. The agreement has a term of 60 months with two options of 12 months.
The scope of the assignment concerns: • Leasing of machines via Operational Lease; • Placing and installing the machines; • Delivering ingredients for consumption; • Delivering supplies: tea (bags), stirrers, sugar and milk sticks, sweeteners, and coffee cups; • Maintaining and providing service (including repairing malfunctions) of the machines placed by the Contractor; The following activities are not part of the assignment: • Care (daily cleaning and refilling) of the machines placed by the Contractor; • First-line malfunctions will be handled and carried out by employees of the Con
1Hot Drink Vending Machines—
02Strategic insight
Strategic insight · AI analysis
Ensure a very strong qualitative substantiation of the open questions, as the minimum score of 25 points is a hard condition for further participation. Explicitly integrate the Social Return (SROI) and sustainability vision into the answers, as this is a specific part of the quality questions. Pay close attention to the formal requirements when submitting the PDF files and the page limits to prevent exclusion.
03Points of attention
Important · 6
The total length of the answers to the open questions may not exceed eight (8) A4 pages.Important
Each answer to an open question must be submitted in a separate PDF file.Important
It is not permitted to include links or references to additional information in the response.Important
Bidders must score at least 25 points on the open questions to be eligible for the price assessment and taste test.Important
Costs for the offered add-ons in the qualitative questions must already be included in the price quotation.Important
A Social Return obligation of 5% of the contract value applies.Important
04Can I take part?
Technical · 2
Bidder has demonstrable experience in supplying at least three (3) hot drink vending machines and the intended ingredients for an organization with a high usage intensity in a short period with at least 300 employees.Technical
Bidder has experience in keeping operational and performing service and maintenance of at least three (3) hot drink vending machines at an organization with at least three locations.Technical
Financial · 1
Compliance with the mandatory and optional exclusion grounds as referred to in articles 2.86 and 2.87 Aw2012.Financial
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Quality: Open questions50 punten
Assessment of three questions: 1. Provision of hot drink facilities (25 points), 2. Service and delivery (15 points), 3. Sustainability and SROI (10 points).
Quality: Taste test/tasting20 punten
Assessment of the taste test/tasting.
Price30 punten
Assessment in accordance with the completed price sheet based on the lowest total price.
07Process & timeline
Publication
17 april 2026
Closing of first written question round
1 mei 2026 tot 09.00 uur
Publication of first memorandum of information
11 mei 2026
Closing of second written question round
19 mei 2026 tot 09.00 uur
Publication of second memorandum of information
26 mei 2026
Tender deadline
8 juni 2026 tot 09.00 uur
Sending invitation for taste test/tasting
17 juni 2026
Taste test/tasting
23 juni 2026
Award decision
2 juli 2026
Appeal period
3 juli t/m 23 juli 2026
Contract start date
1 november 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME10028×
2Bidfood B.V.SME9138×
3JACOBS DOUWE EGBERTS PRO NL B.V.SME878×
4Van Zelst Automaten BVSME867×
5Sligro Food Group Nederland B.V> SME8518×
6Selecta Netherlands BVSME848×
10Tender documents
Bijlage 7 Scoreformulier smaaktestpdfApr 19, 2026 · 58 KB
Bijlage 6 Format ReferentieverklaringdocxApr 19, 2026 · 59 KB
Bijlage 4 Prijzenblad Warme Drankenautomaten Laborijn defxlsxApr 19, 2026 · 52 KB
Bijlage 3 Algemene inkoopvoorwaarden LaborijnpdfApr 19, 2026 · 324 KB
uea_582131_20260410131000pdfApr 19, 2026 · 505 KB
Bijlage 8 Social Return Warme dranken LaborijnpdfApr 19, 2026 · 380 KB
Bijlage 1 Programma van Eisen Warme DrankenautomatenpdfApr 19, 2026 · 153 KB
Aanbestedingsleidraad Warme Drankenautomaten - LaborijnpdfApr 19, 2026 · 308 KB
Bijlage 9 Verklaring geen Russische betrokkenheid - versie 22 juni 2022docxApr 19, 2026 · 22 KB
Bijlage 2 OvereenkomstpdfApr 19, 2026 · 191 KB
Bijlage 5 Format Nota van InlichtingendocxApr 19, 2026 · 56 KB
TN582131 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260417134722pdfApr 19, 2026 · 197 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens h
12Frequently asked questions
What is the exact scope of the assignment?
The assignment includes leasing machines via operational lease, including placement, installation, and maintenance. Additionally, the ingredients (tea, coffee, sugar, milk) and supplies (stirrers, sweeteners, coffee cups) are delivered.
Which activities do not fall under the responsibility of the contractor?
The daily cleaning and refilling of the machines is not part of the assignment. Also, the handling of first-line malfunctions is carried out by employees of the contracting authority.
What experience requirements must a bidder meet?
Bidders must have at least one year of experience in supplying and maintaining hot drink vending machines. Proven reliability in the delivery of ingredients and support of the infrastructure is also required.
What requirements are set for service and maintenance?
The supplier must provide a service plan for optimal functioning and provide 24-hour malfunction handling (with the exception of first-line malfunctions). Maintenance must be supported via a mobile maintenance planning.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 325K
€ 325K
median
€ 995K
€ 995K
p75
€ 2,9 mln
€ 2,9 mln
deze opdracht
Gegunde waarden in CPV 15 · leveringen n=162