6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
15860000 · Coffee, tea and relate
Estimated value
€ 360K
estimated
To deadline
-75d
Apr 2, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Supply of coffee, tea and other supplies including the maintenance and repair of existing machines for the Municipality of Best. The award will take place on the basis of the best price-quality ratio via the GOW method.
Supplies · Open · European procedure
Sustainability countsEuropean1 exclusion grounds
CharacteristicsCPV 15SuppliesEU tenderGreen / SPP
01What is being requested
The assignment concerns the supply of supplies and the maintenance of the existing coffee machines of the Municipality of Best. The agreement also includes the supply of replacement equipment if necessary and the purchase of one water cooler. The duration is a minimum of 2 years and a maximum of 6 years.
The agreement consists of the supply of supplies and the maintenance of the vending machines of the Municipality of Best.
1Hot drinks Municipality of Best€360,000
02Strategic insight
Strategic insight · AI analysis
Focus on added value above the minimum requirements for the quality criteria to maximize the fictitious added value. Ensure that the service description is SMART and specifically addresses the response speed during malfunctions and the use of a customer portal. Prepare the supporting documents (Certificate of Conduct and Tax Administration) in a timely manner, as these must be provided within 7 days of request. Ensure a strong substantiation of the sustainability vision, specifically aimed at stimulating the local producer.
03Points of attention
Important · 5
<strong style='color:red'>Social return: The contractor is obliged to allocate 5% of the contract value (excluding VAT) towards social return.Important
<strong style='color:red'>Page limits: For both the Service and Sustainability sub-criteria, a limit of a maximum of 3 A4 pages applies.Important
<strong style='color:red'>Tasting: The bidder with the best price-quality ratio will be invited for a tasting on location.Important
<strong style='color:red'>Certification: Coffee, tea and cocoa must comply with the Fairtrade standard and the requirements for organic farming (EU regulations).Important
<strong style='color:red'>Maintenance: Daily maintenance and cleaning will be carried out by the municipality itself; the supplier performs the preventive and corrective maintenance.Important
04Can I take part?
Exclusion ground · 1
No grounds for exclusion apply to the bidder.Exclusion ground
Financial · 1
Statement from the Tax Administration (statement of payment behavior regarding compliance with tax obligations), not older than six months (to be requested after award).Financial
Technical · 1
Certificate of Conduct (article 4.1 Aanbestedingswet 2012), not older than two years (to be requested after award).Technical
Professional capability · 1
Copy of an extract from the professional or commercial register, not older than six months (to be requested after award).Professional capability
05Exclusion grounds
Exclusion grounds (1)
- No grounds for exclusion apply to the bidder.
06Award criteria
Quality: Service€ 20.000
Assessment of the operational execution and optimization of the customer experience, including maintenance, malfunction process, quality of service, ordering process, and customer satisfaction surveys.
Quality: Sustainability€ 10.000
Assessment of the vision on sustainability, active development in the field of circularity, handling of packaging material/coffee residue, certification of ingredients, and minimization of CO2 emissions and energy consumption.
Pricen.v.t.
The tender price is assessed based on the completed tender form and forms the basis of the final evaluation price.
07Value in context
€360,000
08Likely competitors
#Likely bidderFitWins
1Maas International B.V.SME10028×
2Bidfood B.V.SME9338×
3JACOBS DOUWE EGBERTS PRO NL B.V.SME878×
4Admidex B.V. h.o.d.n. HANOS Nederland B.V.SME8726×
5Selecta Netherlands BVSME848×
6Overwijk KoffiesystemenUnknown847×
09Tender documents
Bijlage 5 Inschrijfbiljet aangepast.pdfpdfMar 18, 2026 · 290 KB
Aanbestedingsdocument warme dranken.pdfpdfMar 18, 2026 · 510 KB
Bijlage 5 Inschrijfbiljet aangepast.xlsxxlsxMar 18, 2026 · 30 KB
Bijlage 3 Eigen verklaring (UEA).pdfpdfMar 18, 2026 · 292 KB
Beoordeling kwaliteit.pdfpdfMar 18, 2026 · 33 KB
Beschrijving.pdfpdfMar 18, 2026 · 37 KB
Eigen verklaring en aanbestedingsdocumenten.pdfpdfMar 18, 2026 · 36 KB
Bijlage 1 Conceptovereenkomst Warme dranken.docxdocxMar 18, 2026 · 47 KB
Gunningsfase.pdfpdfMar 18, 2026 · 37 KB
Bijlage 2 Algemene inkoopvoorwaarden 2024 voor leveringen en diensten.pdfpdfMar 18, 2026 · 305 KB
Bijlage 4 Uitvoeringsregels Social return.pdfpdfMar 18, 2026 · 355 KB
Prijslijst.pdfpdfMar 18, 2026 · 32 KB
10Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 656> De klacht betreft een nationale openbare aanbesteding voor postdiensten waarop het ARW 2016 van toepassing is verklaard. AanbestAdvies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materiAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatve
11Frequently asked questions
What does the assignment for the supply of hot drinks entail?
The agreement includes both the supply of supplies for hot drinks and the maintenance of the vending machines of the Municipality of Best.
What is the contract duration and when does the agreement take effect?
The agreement is entered into for a period of at least 2 years and at most 6 years, with a commencement date of 1 August 2026.
Which suitability criteria must bidders meet?
Bidders must submit documentation regarding relevant experience with the supply and maintenance of vending machines, provide proof of technical capacity to deliver continuous service, and demonstrate financial stability for a multi-year collaboration.
What are the most important selection requirements for this tender?
The offer must combine the supply of hot drinks with the maintenance of the machines. Additionally, the agreement must have a minimum duration of 2 years and objective, market-conform quality criteria must be guaranteed.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 325K
€ 325K
median
€ 995K
€ 995K
p75
€ 2,9 mln
€ 2,9 mln
€ 360K
Gegunde waarden in CPV 15 · leveringen n=162