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AwardedSuppliesEuropeanOpen

Recognition gifts COA and DT&V

Centraal Orgaan opvang asielzoekers (COA) · Open · 1 lots · 371691
Type
Supplies
18500000
Estimated value
€ 4,90M
awarded
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This EU procurement concerns the supply of recognition gifts for the COA and the DT&V via a framework agreement for a maximum of four years. The assignment includes the setup of a webshop for the distribution of end-of-year and other gifts.

Supplies · Open · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Centraal Orgaan opvang asielzoekers (COA)
Contract type
Supplies
Open
Estimated value
€4,900,000
awarded value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
18500000
Location
Netherlands
CharacteristicsCPV 18SuppliesEU tender

01What is being requested

Supply of recognition gifts, consisting of end-of-year gifts and other gifts, via an established Webshop for COA and DT&V for a maximum duration of four years.

The scope of the Agreement concerns the supply of Recognition gifts, consisting of end-of-year gifts and recognition gifts. For more information, see the descriptive document.

18500000Supplies
1Recognition gifts COA and DT&V—

02Outcome

Awarded

Stegman Groothandel B.V.

Award value
€4,900,000
Bidders
7

03Strategic insight

“
Strategic insight · AI analysis
Ensure a complete Webshop setup that meets the requirements for both end-of-year and other gifts. Take the SROI 2.0 priority for sustainable participation into account. Ensure that the maximum contract value of approximately € 6.1 million has been included in the business operations.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Two separate framework agreements will be concluded with one supplier.Important
Direct contact with employees outside of the Procurement Platform may lead to exclusion.Important
The submission of variants is not permitted.Important
The assignment is subject to fluctuations due to the volume of asylum seeker influx.Important
Tenderers must sign a data processing agreement due to the processing of personal data.Important

05Can I take part?

Professional capability · 1
Suitability requirements regarding professional competence.Professional capability
Financial · 1
Suitability requirement regarding the financial and economic standing of the Tenderer.Financial
Exclusion ground · 1
Exclusion grounds in accordance with the Public Procurement Act.Exclusion ground

06Exclusion grounds

Exclusion grounds (1)
  • Exclusion grounds in accordance with the Public Procurement Act.

07Award criteria

Sub-award criteria qualityweight n/a

Substantive assessment of the tender based on the stated sub-award criteria for quality.

Sub-award criterion priceweight n/a

Assessment of the price of the tender.

08Process & timeline

Publication of descriptive document
2025-03-18
Deadline for submitting questions (first round)
2[telefoonnummer verwijderd]:00uur
Publication of Memorandum of Information
2025-04-08
Deadline for submitting questions (second round)
2[telefoonnummer verwijderd]:00uur
Publication of 2nd Memorandum of Information
2025-04-29
Final deadline for submission of Tenders
2[telefoonnummer verwijderd]:00uur
Opening of Tenders
2[telefoonnummer verwijderd]:15uur
Start of evaluation
2025-05-13 na 10:15u
Notification of award decision and start of appeal period
2025-05-27
End of appeal period
2025-06-17
Intended commencement date Framework Agreement
2025-07-01
Implementation period
2025-07-01 tot 2025-08-01
Start uitvoering Raamovereenkomst
2025-08-01

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1More Than Gifts B.V.SME9418×
2Stegman Groothandel B.V.SME9411×
3PIMM Solutions B.V.SME9218×
4De Knegt & Leeflang B.V.SME9213×
5Tintelingen BVSME9016×
6Heigo Nederland B.V.SME8939×

11Tender documents

TN513521 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250826103400pdfAug 27, 2025 · 8 KB
Bijlage G - Standaardformulier Referentie-opdrachtendocxMay 6, 2025 · 104 KB
Bijlage I Reactieformulier PrijsdocxMay 6, 2025 · 70 KB
Bijlage B - Programma van eisenpdfMay 6, 2025 · 165 KB
TN513521 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250506134123pdfMay 6, 2025 · 8 KB
Beschrijvend document WaarderingsgeschenkenpdfMay 6, 2025 · 589 KB
Bijlage A - Checklist InschrijvingdocxMay 6, 2025 · 143 KB
2e Nota van Inlichtingen WaarderingsgeschenkenpdfApr 29, 2025 · 81 KB
Bijlagen 2e Nota van InlichtingenzipApr 29, 2025 · 5492 KB
Nota van Inlichtingen 1 WaarderingsgeschenkenpdfApr 8, 2025 · 232 KB
Bijlage J -Format Nota van InlichtingenxlsxMar 21, 2025 · 71 KB
Bijlage F - UEApdfMar 21, 2025 · 1298 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the exact scope of the assignment?
The assignment concerns the supply of recognition gifts, consisting of end-of-year gifts and recognition gifts for the Centraal Orgaan opvang asielzoekers (COA) and the Dienst Terugkeer & Vertrek (DT&V).
To which organizations will the supply be carried out?
The supply of the gifts is intended for both the Centraal Orgaan opvang asielzoekers (COA) and the Dienst Terugkeer & Vertrek (DT&V).
What is the content of the requested deliveries?
The scope of the agreement includes the supply of recognition gifts, in which a specific distinction is made between end-of-year gifts and regular recognition gifts.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 276K
median
€ 746K
p75
€ 2,1 mln
deze opdracht

Gegunde waarden in CPV 18 · leveringen n=300