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AwardedSuppliesEuropeanOpen

VTH software

Gemeente De Bilt · Open · 1 lots · 360657
Type
Supplies
48000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

Municipality of De Bilt is looking for a SaaS solution for Licensing, Supervision, and Enforcement to replace the current case management system. The contract includes delivery, implementation, and management for an initial period of four years.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Gemeente De Bilt
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
09:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tenderLicensing softwareSupervision softwareEnforcement software

01What is being requested

Delivery of a VTH software solution in SaaS form, including technical implementation, interfaces, management, maintenance, and support. The contract includes the replacement of the current system for Licensing, Supervision, and Enforcement for an initial four-year period with options up to twelve years.

Municipality of De Bilt (hereinafter also referred to as: the Contracting Authority or Client) intends to award a Contract for the acquisition of Licensing, Supervision, and Enforcement software (hereinafter also referred to as: the ICT solution or the Solution) for its business operations and services. The aim is to phase out the use of the generic functionalities of the currently used generic case and document management system xxllnc Zaken by Xxllnc for these Licensing, Supervision, and Enforcement processes and to replace them with an ICT solution specifically developed for this purpose. M

48000000Supplies
1VTH software—

02Outcome

Awarded

Visma Roxit B.V.

Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Focus on an integral partnership for the long term. Ensure a seamless technical implementation within the strict timelines. Take advantage of the opportunity for integration with the Match™ Technology Platform.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The implementation period has a fatal end date on 31 December 2025.Important
The contractor bears the operational responsibility for the entire initial implementation.Important
A standby agreement (wachtkamerovereenkomst) is available for the second-ranked bidder.Important
The ICT solution must comply with the Omgevingswet and APV.Important

05Can I take part?

Financial — Financial security
Technical — Technical competence

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

qualityweight n/a

The quality component is assessed based on the quality components.

priceweight n/a

The price component is assessed according to the price component point allocation.

08Process & timeline

Start implementation
15 mei 2025
End date implementation (preferred)
30 november 2025
End date implementation (fatal)
31 december 2025
End of maximum duration
15 mei 2037

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1COMPAREX Nederland B.V.SME10042×
2Visma Roxit B.V.SME10016×
3PinkRoccade Local Government B.V.SME9838×
4Visma Circle B.V.SME9823×
5Bechtle direct B.V.SME9833×
6Unit4 Business Software Netherlands B.V.SME9820×

11Tender documents

TN501623 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250729163150pdfJul 31, 2025 · 12 KB
Nota van inlichtingen 2025-02-13-2pdfFeb 13, 2025 · 17 KB
Nota van inlichtingen 2 aanbesteding VTH-softwarepdfFeb 13, 2025 · 128 KB
Nota van inlichtingen 1 aanbesteding VTH-softwarepdfJan 16, 2025 · 235 KB
Nota van inlichtingen 2025-01-16-2pdfJan 16, 2025 · 76 KB
Bijlage 05 - Programma van WensenpdfDec 12, 2024 · 340 KB
Bijlage 03 Prijzen- en tarievenbladpdfDec 12, 2024 · 145 KB
Bijlage 11 IT-servicebeschrijving Centrale AuthenticatiepdfDec 12, 2024 · 4934 KB
Bijlage 04 - Programma van EisenpdfDec 12, 2024 · 444 KB
Bijlage 02 Uniform Europees Aanbestedingsdocument (UEA) (1)pdfDec 12, 2024 · 2097 KB
uea_501623_20241210151340pdfDec 12, 2024 · 1270 KB
Bijlage 10-c Gemeentelijke ICT kwaliteitsnormen (2024-1)pdfDec 12, 2024 · 651 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the purpose of replacing the current software?
The purpose is to phase out the generic functionalities of the current case and document management system xxllnc Zaken and replace them with an ICT solution specifically developed for Licensing, Supervision, and Enforcement (VTH).
Which procurement conditions apply to this contract?
The GIBIT 2023 procurement conditions of the Association of Dutch Municipalities apply to the execution of the contract.
Which aspects are covered within the privacy and security conditions?
The conditions contain specific articles regarding the processor relationship, information security, and the requirements surrounding archiving.
Which topics are covered in the Remote Services section?
This part of the conditions regulates the acceptance procedure, the handling of stored data, maintenance and availability, periodic third-party statements, and ensuring continuity.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653