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Virtual Reality Laboratory (VR Lab)

Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. · Open · 1 lots · 398350
Type
Supplies
38000000
Estimated value
€ 1,30M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This project concerns the delivery and installation of an advanced LED CAVE system for the Max Planck Institute for Psycholinguistics. The assignment includes design, installation, and maintenance for a period of at least five years.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V.
Contract type
Supplies
Open
Estimated value
€1,300,000
estimated value
Submission deadline
Ongoing
10:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
38000000
Location
Netherlands
CharacteristicsCPV 38SuppliesEU tender

01What is being requested

Delivery, furnishing, installation, and maintenance of an LED CAVE for scientific research, including LED panels, support structure, controllers, image processors, cabling, and audio system.

Max Planck Institute for Psycholinguistics wishes to contract a single supplier to design, deliver, set up and maintain a VR LED CAVE with modern, innovative equipment that will enable research to be carried out optimally.

38000000€ 1,30MSupplies
1Virtual Reality Laboratory (VR Lab)€1,300,000

02Outcome

Awarded

Igloo Vision Ltd

Bidders
2

03Strategic insight

“
Strategic insight · AI analysis
Ensure that the mandatory inspection is correctly registered and the certificate is attached to the bid. Provide specific references that exactly cover the requested technical competencies. Take into account the required bank guarantee and the associated costs in the price quotation.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
Participation in the mandatory inspection is necessary to prevent exclusion.Important
The supplier is responsible for the complete design, layout, equipment, software, and maintenance.Important
General terms and conditions of the bidder are expressly rejected.Important
All requirements from the User Requirements Specification must be unconditionally accepted.Important

05Can I take part?

Financial · 3
Sufficient financial and economic capacity to guarantee the continuity of business operations and the obligations arising from the agreement.Financial
Adequate insurance against professional risks with a minimum coverage of € 250,000.00 per claim.Financial
Inclusion of costs for a bank guarantee in the quotation.Financial
Technical · 5
Experience with building a 3D stereoscopic immersion LED CAVE system.Technical
Experience with the use of Unity and Unreal engine within the context of a delivered CAVE system.Technical
Experience with setting up a mechanical framework for a CAVE system for at least one client.Technical
Experience with the accurate measurement of visual and tracking latency for at least one client.Technical
References must be demonstrated per core competency and must not be older than three years.Technical

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

qualityweight n/a

Assessment by a team of five experts based on the elaboration of the quality criteria.

priceweight n/a

The price component is based on the total price as stated in Appendix 3 Price sheet.

08Process & timeline

Send announcement
24 oktober 2025
Publication on TenderNed (and TED)
27 oktober 2025
Final registration date for inspection
26 november 2025 13:00
Closing for questions (information note 1)
26 november 2025 14:00
Target date availability information note 1
4 december 2025
Inspection (mandatory)
1 december 2025 13:00
Closing for questions (information note 2)
19 december 2025 09:00
Target date availability information note 2
29 december 2025
Closing date for submission of proposal
9 februari 2026 10:00
Expected date of award announcement
6 maart 2026
Period for objection
7 maart 2026 – 23 maart 2026
Final award
24 maart 2026
Voorgenomen ingangsdatum overeenkomst
7 april 2026

09Value in context

€1,300,000

10Bidders in this segment

#Likely bidderFitWins
1Agilent Technologies Netherlands B.V.SME8210×
2Bluefors OyUnknown8011×
3Bruker Nederland B.V.SME7913×
4Carl Zeiss B.V.SME7710×
5AvantorUnknown745×
6Igloo Vision LtdUnknown711×

11Tender documents

Nota van inlichtingen 2025-12-22-2pdfDec 22, 2025 · 4 KB
Answers Information Memorandum 2pdfDec 22, 2025 · 109 KB
Answers Information Memorandum 1pdfDec 4, 2025 · 224 KB
Nota van inlichtingen 2025-12-04-3pdfDec 4, 2025 · 3 KB
Annex 9 of Contract - Template Data Processing AgreementpdfDec 4, 2025 · 489 KB
Appendix 6.C Situation around cave labpdfOct 26, 2025 · 218 KB
uea_551917_20251021094433pdfOct 26, 2025 · 319 KB
Appendix 6.A Yellow - VR Cave controlroom serverrack spacepdfOct 26, 2025 · 812 KB
Appendix 5.A Draft Agreement - Purchasing contract_VR-LabpdfOct 26, 2025 · 357 KB
Appendix 1.B ReferencesdocxOct 26, 2025 · 37 KB
Appendix 7 Site Acceptance Test (SAT)pdfOct 26, 2025 · 190 KB
Appendix 2.A Declaration regardering registrationpdfOct 26, 2025 · 15 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the purpose of the assignment for the Virtual Reality Laboratory?
The purpose is to design, deliver, install, and maintain a VR LED CAVE with modern, innovative equipment to enable optimal research.
What is the scope of the requested work?
The assignment includes the design, delivery, installation, and maintenance of the VR LED CAVE for the Max Planck Institute for Psycholinguistics.
For which party is the assignment carried out?
The assignment is carried out on behalf of the Max Planck Institute for Psycholinguistics in Nijmegen.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 300K
median
€ 515K
p75
€ 1,7 mln
€ 1,3 mln

Gegunde waarden in CPV 38 · leveringen n=331