AwardedServicesEuropeanOpen
Replacement Subsidy Application
Gemeente Súdwest-Fryslân · Open · 1 lots · 370233
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
The Municipality of Súdwest-Fryslân is looking for a new subsidy application to replace the current end-of-life software. The award will be based on the lowest price for a contract duration of four years.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Replacement of the current subsidy application SBA from Stratech with a new application for managing outgoing subsidies. The assignment includes the delivery and management of the software for an initial term of four years.
This EU procurement concerns a subsidy application for subsidies to be granted by the Municipality of Súdwest-Fryslân (‘outgoing subsidies’).<nThe reason for this is that the current application SBA from Stratech is end-of-life.
1The entire Municipality of Súdwest-Fryslân—
02Outcome
Awarded
Ignite-Group B.V.
Bidders
3
03Strategic insight
Strategic insight · AI analysis
When preparing the price quotation, focus on the lowest price as this is the sole award criterion. Take into account the business-oriented design and the required links with the existing infrastructure. Ensure that the social return obligation is correctly included in the bid.
04Points of attention
Important · 5
The new ICT performance must be fully business-oriented in its design.Important
There is a revision clause for linking with a new financial system.Important
There is a revision clause for expansion to incoming subsidies.Important
The contractor must meet the social return best-efforts obligation of 2% of the contract sum.Important
The assignment is not divided into lots.Important
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Lowest Price (LP)weight n/a
The Most Economically Advantageous Tender (MEAT) in this procurement consists of the award criterion Lowest Price (LP).
07Process & timeline
Procurement publication
7 maart 2025
Submission of questions, round 1
20 maart 2025
Answers to questions, round 1
28 maart 2025
Submission of questions, round 2
4 april 2025
Answers to questions, round 2
14 april 2025
Tender date
25 april 2025
Demos with explanation
14 mei – 15 mei 2025
Intention to award
28 mei 2025
Submission of evidence
5 juni 2025
Verification and elaboration of Test Plan
9 juni t/m 13 juni 2025
Last day of objection period
17 juni 2025
Final award
18 juni 2025
Startdatum Overeenkomst
1 januari 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1PinkRoccade Local Government B.V.SME9966×
2PQR B.V.SME9931×
3Centric Netherlands B.V.SME9872×
4Afas Software B.V.SME9784×
5Visma Raet B.V.SME9731×
6Visma Roxit B.V.SME9729×
10Tender documents
Nota van inlichtingen 2 - Vervanging subsidie-applicatiexlsxApr 11, 2025 · 31 KB
Nota van inlichtingen 1 - Vervanging subsidie-applicatiexlsxMar 28, 2025 · 47 KB
Bijlage i - Vragenformulier tbv NvIxlsxMar 9, 2025 · 27 KB
Bijlage I - Concept WachtkamerovereenkomstdocxMar 9, 2025 · 128 KB
Bijlage 6 - Derden-HoldingverklaringdocxMar 9, 2025 · 118 KB
Bijlage 4 - Referentieverklaring-endocxMar 9, 2025 · 125 KB
Bijlage ii - Beschrijving MarktverkenningdocxMar 9, 2025 · 174 KB
Bijlage H - Verwerkersovereenkomst Nieuw IBD modeldocxMar 9, 2025 · 260 KB
Bijlage 5 - Verklaring geen Russische betrokkenheiddocxMar 9, 2025 · 120 KB
Bijlage G - Handleiding Social ReturnpdfMar 9, 2025 · 210 KB
Bijlage 7 - Conformiteitenlijst verklaringdocxMar 9, 2025 · 113 KB
Bijlage 5 - Concept Overeenkomst SubsidieapplicatiedocxMar 9, 2025 · 132 KB
11Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 476> Beklaagde, een gemeente in oprichting waarin twee gemeenten, [A] en [B], fuseren, heeft op 2 mei 2018 een Europese openbare aanb
12Frequently asked questions
What is the reason for this replacement of the subsidy application?
The current application, SBA from Stratech, is end-of-life. Therefore, the municipality is looking for a replacement subsidy tool for granting outgoing subsidies.
Which technical architecture requirements must the new application meet?
The supplier must provide a full SaaS service to keep the technical IT management burden for the municipality to a minimum. Additionally, the user interface must be web-based without installation on the client device.
What requirements are made regarding the accessibility and usability of the customer portal?
The customer portal must comply with the most recent WCAG guidelines (with implementation of new versions within six months). The application must be accessible via common web browsers such as Chrome, Edge, Safari, and Firefox and use responsive web design for desktop, laptop, tablet, and mobile.
Which functionalities must be present for applicants and processors?
Applicants (natural and legal persons) must be able to submit, consult, and modify data via a customer portal. Processors must be able to register, modify, assess, monitor, determine, pay, and account for applications in a back office.
How must communication from the application be secured?
If emails are sent from the application, this must be done via a secure connection (TLS/SMTP).
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436