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AwardedSuppliesEuropeanOpen

Replacement of Multi-Function Printers

Veiligheids- en Gezondheidsregio Gelderland-Midden · Open · 1 lots · 369891
Type
Supplies
30232100
Estimated value
€ 1,50M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

The assignment concerns the supply and management of new multi-function printers, including cloud-based print and scan solutions. The focus is on user-friendliness, integration with existing identity management, and strict compliance with technical and environmental requirements.

Supplies · Open · European procedure

European
Contracting authority
Veiligheids- en Gezondheidsregio Gelderland-Midden
Contract type
Supplies
Open
Estimated value
€1,500,000
estimated value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30232100
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tender

01What is being requested

Replacement of Multi-Function Printers where the contractor is responsible for the supply, installation, support, and implementation of the equipment and the associated cloud-based print and scan solutions.

Veiligheids- en Gezondheidsregio Gelderland Midden wishes to select one contractor through a Public EU procurement for the supply (lease), management, and maintenance of multi-function printers.

30232100€ 1,50MSupplies
11. Replacement of Multi-Function Printers€1,500,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure full integration with Entra ID/Active Directory for both authentication and management tooling. Guarantee that the cloud solution for print and scan management connects seamlessly to the existing ICT infrastructure. Pay specific attention to the minimum stock requirements per work location to avoid penalties.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 8
The MFPs must comply with the Environmental Criteria (Pianoo).Important
A penalty clause of € 500.00 applies in the event of failure to meet the delivery time or safety stock for two quarters.Important
The availability of the solution must be at least 99.5% on an annual basis.Important
The RTO may be a maximum of 8 working hours.Important
The <strong{RPO} may be a maximum of 24 hours.Important
All consumables must be original (OEM).Important
The management tooling must be fully compatible with Microsoft Edge.Important
The maintenance work may not take place during office hours (Monday to Friday 08:00 - 17:00).Important

04Can I take part?

Technical · 5
The MFPs must comply with the minimum requirements as described in Annex IV.Technical
The offered MFPs must be brand new.Technical
The offered models must be the most current models produced by the manufacturer.Technical
The Contractor must assign a fixed contact person.Technical
The deployed personnel must master the Dutch language in speech and writing.Technical

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Value in context

€1,500,000

07Bidders in this segment

#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Dustin Netherlands B.V.SME97109×
5Bechtle direct B.V.SME9686×
6Four IT B.V.SME9645×

08Tender documents

TN514958 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250916112859pdfSep 17, 2025 · 9 KB
250415_Nota van Inlichtingen 2pdfApr 15, 2025 · 99 KB
Bijlage X Prijzenblad_versie 2 nav NvI1xlsxApr 1, 2025 · 24 KB
250401_Nota van Inlichtingen 1pdfApr 1, 2025 · 264 KB
TN514958 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250401085601pdfApr 1, 2025 · 9 KB
Bijlage XIII Concept VerwerkersovereenkomstpdfApr 1, 2025 · 180 KB
Veiligheidsregio ICT-kwaliteitsnormen versie Augustus 2023pdfApr 1, 2025 · 378 KB
Beschrijvend document_multifunctionale printers_def1.0pdfMar 7, 2025 · 684 KB
Bijlage III UEA Vervanging Multi Functionele PrinterspdfMar 7, 2025 · 268 KB
Bijlage XII ProefafdrukpdfMar 7, 2025 · 1521 KB
Bijlage VI Programma van eisenpdfMar 7, 2025 · 298 KB
Bijlage IX GIBIT 2023pdfMar 7, 2025 · 648 KB

09Legal themes that may be relevant here

10Frequently asked questions

What is the specific scope of the assignment regarding the MFPs?
The assignment includes the supply of three different types of multi-function printers (MFPs) at multiple locations on a lease basis, including the provision of a cloud-based print management environment and providing maintenance and troubleshooting.
What technical requirements must the offered MFPs meet regarding print quality?
The print resolution must be at least 600 x 600 dpi for both black and white and full color, whereby interpolated print resolution is not permitted. All prints must be of laser print quality.
What requirements are set for document input and scanning functionality?
The MFPs must be equipped with an Automatic Document Feeder (ADF) and be suitable for copying or scanning via the glass plate. An RADF (or ARDF) with input for at least 25 sheets of 80 g/m² must be included, unless a single pass scanner is supplied.
What requirements apply to the speed during double-sided printing?
When double-sided printing A4 paper, the printing speed may not be more than 20% slower than the speed for single-sided printing of A4 paper of 80 g/m².
Which ICT quality standards apply to this assignment?
The assignment is based on the Veiligheidsregio ICT quality standards (version December 2023), which belong to GIBIT 2016 and GIBIT 2020.

Automatically compiled from the official tender data and documents.

11Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
€ 1,5 mln

Gegunde waarden in CPV 30 · leveringen n=1263