5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72263000
Estimated value
€ 675K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
The assignment concerns the delivery of an integrated SaaS solution for the replacement of various core applications within the WSD. Implementation must be fully completed by January 1, 2027, at the latest.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Replacement of various core applications by a SaaS solution for, among other things, client tracking system, personnel administration, payroll administration, CRM, production, procurement, projects, time registration, and financial administration.
In the context of the digital renovation, the Contracting Authority has decided to undergo a European public procurement procedure whereby an Agreement for the procurement of integrated business software will be concluded with one Contractor, who meets the conditions for the execution of the Assignment throughout the term of the Agreement.
1Replacement of core applications—
02Outcome
Awarded
Afas Software B.V.
Award value
€675,000
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a SaaS solution that integrates seamlessly with Microsoft Office and open standards such as JSON. Guarantee an implementation plan that ensures business continuity. Pay attention to the strict requirements regarding data ownership and security certificates.
04Points of attention
Important · 6
The implementation must take place according to the principle Renovating with the shop open.Important
The Contractor is responsible for the full conversion including history.Important
The Contractor's place of business must be located within the EEA territory.Important
A social return obligation of 3% applies to the realized contract value.Important
The license price must be fixed during the term of the agreement.Important
The availability of the system must be at least 99%.Important
05Can I take part?
Professional capability · 1
The Contractor and the System have the correct security certificates and security policy.Professional capability
Technical · 4
The System must comply with the requirements for digital accountability by the Dutch government.Technical
The System must comply with all requirements regarding the AVG.Technical
The Contractor and the System must comply with the ISO 27001 standard for security.Technical
The System must comply with the requirements from the archiefwet based on NEN2082.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
08Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10084×
2PinkRoccade Local Government B.V.SME10066×
3Centric Netherlands B.V.SME10072×
4Visma Circle B.V.SME9933×
5COMPAREX Nederland B.V.SME9864×
6Visma Raet B.V.SME9831×
09Tender documents
TN524819 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250930123815pdfOct 1, 2025 · 9 KB
TN524819 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250612101124pdfJun 12, 2025 · 8 KB
Nota van inlichtingen 2025-06-12-1pdfJun 12, 2025 · 4 KB
Koppelingen-WSDpdfJun 4, 2025 · 51 KB
Nota van inlichtingen 2025-06-04-1pdfJun 4, 2025 · 22 KB
Nota van inlichtingen 2025-05-21-1pdfMay 21, 2025 · 67 KB
TN524819 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250501132016pdfMay 3, 2025 · 8 KB
Bijlage 6. PrijsxlsxMay 3, 2025 · 53 KB
Bijlage 7. Programma van EisenpdfMay 3, 2025 · 463 KB
Bijlage 10. Concept verwerkersovereenkomst WSDpdfMay 3, 2025 · 115 KB
Bijlage 11. Uitvoeringsregels social return 2025.1 WSD 1.0pdfMay 3, 2025 · 267 KB
Bijlage 8. Concept OvereenkomstpdfMay 3, 2025 · 318 KB
10Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 428> Beklaagde heeft een Europese openbare procedure aangekondigd voor een raamovereenkomst voor diensten voor het inhuren van materi
11Frequently asked questions
What is the subject of the agreement?
The agreement concerns the procurement of integrated business software for the replacement of core applications.
Which functionalities are provided within the new software?
The software must provide functionalities for, among other things, the client tracking system, personnel administration, payroll administration, training, CRM, production, procurement, projects, and time registration.
Which procurement conditions apply to this assignment?
The execution of the assignment takes place under the GIBIT 2023 procurement conditions.
How is the acceptance of the ICT performance arranged?
Acceptance takes place via a formal acceptance procedure, demonstrating that the ICT performance contains no defects.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436