PlannedSuppliesMarktconsultatie
replacement of high-volume scanners including additional services
Dienst Uitvoering Onderwijs (DUO) · Marktconsultatie · 1 lots · 427190
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
38520000 · Scanners
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This is a market consultation by DUO for the replacement of two high-volume scanners and the implementation of smart software to automate scanning and mail processes. The goal is to collect input for the future procurement in the fourth quarter of 2026.
Supplies · Marktconsultatie · National procedure
Complete timeline
CharacteristicsCPV 38SuppliesScannerscanning software
01What is being requested
Replacement of 2 high-volume scanners with 2 new high-volume scanners, including the dismantling and disposal of the old equipment. The assignment also includes entering into a maintenance contract, linking scanners and software to DUO systems for process optimization, and providing training.
On behalf of the Ministry of Education, Culture and Science, specifically the Dienst Uitvoering Onderwijs (hereinafter referred to as DUO), you hereby receive a guide for a market consultation regarding the proposed EU procurement for the replacement of high-volume scanners including additional services.
1replacement of high-volume scanners including additional services—
02Strategic insight
Strategic insight · AI analysis
<ul Focus on process optimization by means of smart software that can automatically split and distribute both physical and digital mail (emails) across approximately 200 work trays. Demonstrate how your solution meets the strict privacy requirements for local storage of personal data. Emphasize the integration possibilities with systems such as Verint and MS Dynamics.
03Points of attention
Important · 5
The complexity lies in linking software to various DUO processes to automate manual tasks (such as adding metadata and forwarding mail).Important
Data storage must take place locally; due to personal data, data may not be stored in an external cloud.Important
The continuity of daily production must be guaranteed during installation and the phased transition.Important
The technical lifespan of the machines must be at least 7 years without escalating maintenance.Important
The occupational health and safety protection of the operators is a heavily weighted criterion.Important
04Process & timeline
Deadline for submitting questions
Woensdag 10 juni 2026 voor 15:00 uur
Deadline for answering questions
Maandag 15 juni 2026 voor 15:00 uur
Submission of market consultation response
Dinsdag 23 juni 2026 voor 12:00 uur
Presentations by selected parties
Week 27
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME9115×
2ARP Nederland B.V.SME849×
3Dustin Netherlands B.V.SME8411×
4Bechtle direct B.V.SME8212×
5Afas Software B.V.SME8215×
6Centric Netherlands B.V.SME7611×
07Tender documents
Marktconsultatie hoogvolume scanners inclusief aanvullende dienstverlening 1.0pdfJun 1, 2026 · 716 KB
Invulformulier 1 - Nota van InlichtingenxlsxJun 1, 2026 · 12 KB
TN593211 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260601132910pdfJun 1, 2026 · 185 KB
08Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
09Frequently asked questions
How is the market consultation structured?
The market consultation consists of two phases: a first phase with a written response and a second phase consisting of an oral interview round.
How can questions about this consultation be asked?
Questions must be submitted via the official TenderNed messaging module using the provided form.
What is the purpose of this market consultation?
The purpose is to consult the market for a proposed EU procurement for the replacement of high-volume scanners, including the associated software and archiving services.
Which criteria are important for participation in the second phase?
For participation in the oral interview round (phase 2), suitability after the written phase is required.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 515K
€ 515K
p75
€ 1,7 mln
€ 1,7 mln
deze opdracht
Gegunde waarden in CPV 38 · leveringen n=331