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Replacement and acquisition of vehicle fleet

gemeente Soest · Open · 3 lots · 418593
Type
Supplies
34100000 · Motor vehicles
Estimated value
Not published
To deadline
-25d
May 22, 2026 · 11:30
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

This tender concerns the delivery of various vehicles and maintenance services for the Municipality of Soest via a 4-year framework agreement. The award is based on price, quality, and a practical test.

Supplies · Open · European procedure

EuropeanComplete timeline
Contracting authority
gemeente Soest
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
May 22, 2026
11:30
Scope
European
European procedure
Lots
3
3 lots
Main CPV code
34100000
Motor vehicles
Location
Netherlands
CharacteristicsCPV 34SuppliesEU tenderPassenger carsCommercial vehiclesVehicle fleet

01What is being requested

Delivery of approximately 16 vehicles spread across different segments, including mounting or installation of accessories, registration, license plate registration, delivery, instruction, and a full maintenance contract with roadside assistance and a pick-up and delivery service during a framework agreement of 4 years.

The assignment includes the delivery of vehicles in various configurations suitable for municipal field services and enforcement tasks. During the term of the Framework Agreement, the Contracting Authority will order one or more vehicles per call-off, depending on the replacement schedule and the needs of the organization. The delivery of vehicles must include: • the delivery of new vehicles in accordance with the Program of Requirements; • mounting and/or installation of accessories; • registration, license plate registration, delivery, and instruction; • a full maintenance contract, inc

34100000Supplies
1B-segment SUV & L-segment passenger car—
2L-segment passenger car 4x4—
3Light commercial vehicles—

02Breakdown by lot

B-segment SUV & L-segment passenger carn/a
L-segment passenger car 4x4n/a
Light commercial vehiclesn/a

Per-lot values not published — bars show only the lot breakdown.

03Strategic insight

“
Strategic insight · AI analysis
Ensure very strong preparation for the practical test, as this carries a weight of 50 points. Ensure that the reference projects exactly meet the stated requirements for core competencies. For lot 3, pay specific attention to the required bodywork/installations in the references.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 4
The practical test for lot 3 has a score of 59 or less as a knock-out.Important
All prices in the form are all-in prices.Important
The liability for damage is limited to a maximum of € 2,500,000.00.Important
Information gathering and provision must be conducted in the Dutch language.Important

05Can I take part?

Technical · 4
Demonstration of core competencies through reference projects in accordance with the Reference Assignment format.Technical
Delivery of at least 2 vehicles to one and the same similar organization (municipality, gardener, groundskeeper, or sewage manager).Technical
The maintenance and repair of at least 10 electric vehicles based on a concluded repair and maintenance contract which has been performed to the satisfaction of the contracting authority for a period of at least 12 consecutive months.Technical
Specifically for lot 3: Delivery of at least 2 chassis cabs with one of the following bodyworks: loader crane, tipping open loading box.Technical
Financial · 1
Adequate insurance for the execution of the agreement and the risks as stated in the tender documents, including liability insurance.Financial

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

G-2 Descriptive document 'vehicles & services'20

Elaboration in accordance with paragraph 5.7 of the Tender Guidelines.

G-3 Practical test50

Preparation in accordance with paragraph 5.7 of the Tender Guidelines, whereby vehicles must be available on the planned test days.

G-1 Bid price30

Bid price in accordance with Annex 7 bid form and paragraph 5.6 of the Tender Guidelines.

08Process & timeline

Requests for additional information
01/05/2026 11:30 +02:00
Deadline for receipt of bids
22/05/2026 11:30 +02:00
Public opening
22/05/2026 11:45 +02:00

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

10Likely competitors

#Likely bidderFitWins
1Volkswagen Pon Financial Services B.V.SME10035×
2Scania Nederland B.V.SME10039×
3Aebi Schmidt Nederland B.V.SME9841×
4Truckland B.V.SME9726×
5Tender SupportUnknown9715×
6Terberg Matec Nederland B.V.SME9443×

11Tender documents

TN577969 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260402141845pdfApr 3, 2026 · 286 KB
Bijlage 4 Format referentieopdrachtdocxApr 3, 2026 · 81 KB
Bijlage 6 Gemeente Soest - Pakket van eisen - V1.0pdfApr 3, 2026 · 312 KB
Aanbestedingsleidraad Levering voertuigen V1.0pdfApr 3, 2026 · 547 KB
Bijlage 3 GeschiktheidseisenpdfApr 3, 2026 · 84 KB
Bijlage 7 InschrijfformulierxlsxApr 3, 2026 · 134 KB
Bijlage 8 Beoordelingsformulier praktijktest gemeente SoestpdfApr 3, 2026 · 125 KB
Bijlage 1 Inschrijvings- en procedurevoorschriftenpdfApr 3, 2026 · 80 KB
Bijlage 11 InschrijfverklaringdocxApr 3, 2026 · 50 KB
Bijlage 2 Verklaring geen Russische betrokkenheidpdfApr 3, 2026 · 55 KB
Bijlage 5 AIV-gemeente-soest-2020pdfApr 3, 2026 · 167 KB
Bijlage 9 Concept-RaamovereenkomstpdfApr 3, 2026 · 249 KB

12Legal themes that may be relevant here

13Frequently asked questions

What does the delivery of the vehicles entail?
The delivery includes new vehicles in accordance with the Program of Requirements, including the mounting and/or installation of accessories, registration, license plate registration, delivery, and instruction.
Which service facilities are included in the assignment?
The assignment includes a full maintenance contract, including roadside assistance and a pick-up and delivery service.
How is the acquisition of vehicles during the term arranged?
The assignment is executed via a Framework Agreement whereby the Contracting Authority orders one or more vehicles per call-off, depending on the replacement schedule and organizational needs.
Which suitability criteria must bidders meet?
Bidders must provide proof of technical capacity for installation and support, demonstrate financial health (turnover GPS), and submit references with experience in commercial vehicles for government bodies.

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 280K
median
€ 606K
p75
€ 1,6 mln
deze opdracht

Gegunde waarden in CPV 34 · leveringen n=1101