CancelledSuppliesEuropeanOpen
Replacement of theatre mechanical hoisting systems main hall Stadsschouwburg Utrecht
stichting Stadsschouwburg Utrecht · Open · 1 lots · 378774
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42416300
Estimated value
Not published
To deadline
-344d
Jul 7, 2025 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
This tender concerns the replacement of the theatre mechanical hoisting systems in the main hall of the Stadsschouwburg Utrecht, including a maintenance contract for 10 years. The award will be made based on the best price-quality ratio, where technical quality and ease of use carry significant weight.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 42SuppliesEU tender
01What is being requested
Replacement of the <strong style=''>hoisting systems of the main hall of the Stadsschouwburg Utrecht, including the delivery of the installation and 10 years of maintenance and service.
To safely meet the artistic requirements of the theatre in the future, the current hoisting systems, which have reached their maximum service life, will be replaced.
1Replacement of theatre mechanical hoisting systems main hall Stadsschouwburg Utrecht—
02Strategic insight
Strategic insight · AI analysis
Ensure a very strong substantiation of the <strong style=''>user-friendliness through visual evidence. It is crucial that the <strong style=''>reference project exactly meets the SIL 3 certification requirements. Pay close attention to the <strong style=''>ceiling amount limit of € 3.7 million to prevent exclusion.
03Points of attention
Important · 7
The general <strong style=''>bidder's terms and conditions are expressly rejected.Important
The bidder has a <strong style=''>coordination obligation when cooperating with other involved parties.Important
The <strong style=''>completion date is considered a hard deadline.Important
The bidder's bid remains <strong style=''>valid for up to 90 days after the submission date.Important
The general description of the offer may cover <strong style=''>a maximum of 10 pages.Important
For the assessment of the interface, <strong style=''>screenshots with explanations must be used.Important
The <strong style=''>bank guarantee in the amount of five percent of the total contract sum must be provided.Important
04Can I take part?
Financial · 2
The tender sum may not exceed € 3,700,000.00.Financial
The most recent auditor's report may not contain a going concern paragraph.Financial
Technical · 3
Demonstrable experience by means of one reference project with a minimum value of € 1,500,000.00 excl. VAT, which was completed after 1 January 2020.Technical
The reference project must include the delivery of at least 40 battens including drive and control.Technical
The control system in the reference project must comply with IEC 61508 level SIL 3 in accordance with EN 17206 Use case UC4.Technical
Other · 2
The management staff must master the Dutch language in spoken and written form.Other
The bidder must possess adequate liability insurance.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Interface user-friendliness25 punten
Assessment of the intuitive operation, speed of setting up performances, creating marks and cues, and the visibility of useful information and error messages via screenshots.
Flexibility20 punten
Insight into the operator's freedom of movement and the portability of consoles to meet various programming requirements.
Maintenance and reliability15 punten
Guaranteeing system availability through redundancy and the manner in which own staff is trained for minor maintenance work.
Interfaces with other systems10 punten
The possibilities for integration with systems such as DMX lighting control, tracking systems, and visualizers.
Tender sum theatre mechanical installations and maintenance & Service30 punten
The total tender sum for the delivery of the installation and 10 years of maintenance and service, where the score is calculated linearly based on a ceiling of € 3,700,000.00.
07Process & timeline
Deadline for registering site inspection
4 juni 2025
Site inspection
5 juni 2025
Deadline for submitting questions
12 juni 2025
Dispatch of Notice of Clarification
19 juni 2025
Deadline for submitting tender
7 juli 2025
Assessment of tender
7 juli – 14 juli 2025
Intention to award
14 juli 2025
Final award
6 augustus 2025
Contract
8 augustus 2025
Execution (on location)
22 juni 2026 – 9 september 2026
Completion
10 september 2026
Commissioning
11 september 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Dutch Theatre Systems & Services B.V.SME742×
2Beo Trekwerk B.V.SME732×
3Show Theatre Equipment Trekwerk B.V.SME671×
4Croonwolter&dros B.V.SME653×
5Unican GmbHUnknown622×
6Gouweloos Elektrotechniek B.V. (h.o.d.n. Gouweloos Techniek)SME601×
10Tender documents
TN523271 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251118230450pdfNov 18, 2025 · 8 KB
BIJLAGE 5. inschrijfspecificatie V3xlsxJun 19, 2025 · 22 KB
Nota van inlichtingen 2025-06-19-1pdfJun 19, 2025 · 7 KB
BIJLAGE 4. inschrijfbiljet theatermechanica en onderhoud & service V2pdfJun 19, 2025 · 72 KB
Nota van inlichtingen 2025-06-13-1pdfJun 16, 2025 · 28 KB
Elektrische schema's brandschermpdfJun 13, 2025 · 1070 KB
K141TT2136-BV-T02-Sheet - 01 - LangsdoorsnededwgJun 13, 2025 · 853 KB
mechanische tekeneningen lier orkestbakhefferpdfJun 13, 2025 · 395 KB
K141TT2136-BV-T02 - 3D View - 3DdwgJun 13, 2025 · 11346 KB
mechanische tekeneningen lier brandschermpdfJun 13, 2025 · 171 KB
K141TT2136-BV-T02-Sheet - 03 - ZaaldwgJun 13, 2025 · 143 KB
Elektrische schema's orkestbakhefferpdfJun 13, 2025 · 6644 KB
11Legal themes that may be relevant here
Advies 300> Openbare Europese aanbesteding voor beheer en onderhoud van applicaties en aanverwante ICT-diensten. De zittende leverancier heeComplaint upheldAdvies 713> De Commissie is van oordeel dat voor een behoorlijk geïnformeerde en normaal oplettende inschrijver onvoldoende duidelijk is hoeAdvies 611> Een Europese openbare aanbestedingsprocedure voor de renovatie van een rioolwaterzuiveringsinstallatie is beëindigd en aanbestedAdvies 307> Renovatie tunnel op basis van Design, Build & Maintain-contract. Als er paritair opgestelde voorwaarden zijn, mogen op grond vanAdvies 86> Europese openbare aanbesteding voor levering en onderhoud. Voldoet de motivering van de gunningsbeslissing aan het vereiste dat
12Frequently asked questions
What is the objective of this assignment?
The current theatre mechanical hoisting systems in the main hall have reached their maximum service life. These will be replaced to be able to safely meet the artistic requirements of the theatre in the future.
What is the scope of the theatre mechanical installations to be delivered?
The scope of the assignment for the main hall includes the computer control, 1 proscenium curtain installation, 76 scenery battens, and 6 side battens.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
deze opdracht
Gegunde waarden in CPV 42 · leveringen n=273