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Replacement of contract administration and contract management solution

Dienst Uitvoering Onderwijs (DUO) · Open · 1 lots · 402146
Type
Services
72212490
Estimated value
€ 350K
estimated
To deadline
-137d
Jan 30, 2026 · 14:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Tender for the procurement of a SAAS solution for contract administration and contract management with an estimated value of € 350,000 over a maximum of 7 years.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
Dienst Uitvoering Onderwijs (DUO)
Contract type
Services
Open
Estimated value
€350,000
estimated value
Submission deadline
January 30, 2026
14:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72212490
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

Replacement of the current contract administration and contract management solution with a Software as a Service (SAAS) solution for a term of 4 years with three one-year extension options.

The State of the Netherlands invites you, as a potential Bidder, to submit a bid for the EU procurement: replacement of contract administration and contract management solution. The objective is to conclude a contract with one selected supplier who, following the award (mid-February 2026), will commence the replacement of the current contract administration and contract management solution. It uses CTM, the solution from Mercel, for its contract administration at IUC-Noord. This software solution has been in use since 2017. IUC-Noord also uses this solution for its procurement processes. The

72212490€ 350KServices
1Replacement of contract administration and contract management solution€350,000

02Strategic insight

“
Strategic insight · AI analysis
Ensure a very detailed plan of approach for migration and configuration to maximize added value. Strictly observe the formal requirements of the pricing sheet to prevent exclusion. Ensure that information provision in the event of data breaches fully aligns with the specified timeframes.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 4
Submitting a pricing sheet with a value of 0 or a negative value must be justified.Important
Providing prices, discounts, or conditions that were not requested may lead to an invalid bid.Important
In the event of a breach involving personal data, the contractor must inform the contracting authority within 24 hours of discovery.Important
The contractor must manage subcontractors in such a way that they can fulfill the obligations set out in the data processing agreement.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Award criteria

Plan of approach for migration, installation and configurationweight n/a

The competitive advantage is expressed by submitting a plan of approach regarding the fulfillment of the role as contractor. Maximum added value is € 176,500.00 excluding VAT over the initial contract value of 4 years.

Annex 1 Program of requirements and wishesweight n/a

The competitive advantage is expressed by an explanation of the wishes in Annex 1. Maximum added value is € 176,500.00 excluding VAT over the initial contract value of 4 years.

Bid priceweight n/a

The total bid price over the initial contract period of 4 years via the input form 4 Pricing sheet.

06Process & timeline

Deadline for requests for additional information
09/01/2026 15:00 +01:00
Deadline for receipt of bids
30/01/2026 14:00 +01:00
Opening date
30/01/2026 14:15 +01:00

07Value in context

€350,000

08Likely competitors

#Likely bidderFitWins
1TOPdesk Nederland B.V.SME9721×
2COMPAREX Nederland B.V.SME9564×
3Protinus IT B.V.SME9551×
4Visma Circle B.V.SME9533×
5Visma Raet B.V.SME9531×
6Afas Software B.V.SME9484×

09Tender documents

Nota van Inlichtingen 2 16012026 compleetxlsxJan 16, 2026 · 49 KB
Nota van Inlichtingen totaal 17122025 defxlsxDec 17, 2025 · 39 KB
Bijlage 10 aanvulling verwerkersovereenkomstdocxDec 17, 2025 · 17 KB
Aanbesteding vervangen contractbeheer en contractmanagement systeem 1.0zipNov 23, 2025 · 3674 KB
uea_558214_20251119144009pdfNov 23, 2025 · 320 KB
TN558214 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251121105739pdfNov 23, 2025 · 13 KB

10Legal themes that may be relevant here

11Frequently asked questions

Is the implementation of the solution part of the assignment?
Yes, implementation and migration are part of this tender.
Can the solution also be used for drafting agreements?
Bidders can earn added value if the solution provides for the drafting of agreements.
What requirements apply to the use of AI and automation in the solution?
The solution may support automation, digitalization, and AI in accordance with the program of requirements. The condition is that all entered or processed data must be fully and irreversibly anonymized beforehand.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
€ 350K

Gegunde waarden in CPV 72 · diensten n=1436