6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000
Estimated value
€ 229K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
The municipality of Heemskerk is looking for a cloud-based real estate management system for the management of its portfolio and real estate-related subsidies. The solution must comply with strict information security requirements and integrate with existing municipal systems.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Supply of a real estate management system as a cloud service (SaaS or hosted) for the management of approximately 110 properties and 513 contracts, including subsidy management and connections with, among others, JOIN and the financial system.
This assignment concerns the following main points: - Through hosting, being able to have access for several years to an ICT application to support the business processes of user groups Real Estate, Land Affairs, Finance, and Management & Maintenance of the municipality (hereinafter ‘VGBS’). - Maintenance of VGBS (as intended in article 1.28 of the GIBIT 2023). - Drafting an implementation plan in accordance with article 6.3 of the GIBIT 2023. - Implementation of the VGBS as intended in article 1.19 of the GIBIT 2023 and in accordance with the implementation plan agreed upon by the supplie
11—
02Outcome
Awarded
Condor B.V.
Award value
€229,280
Bidders
2
03Strategic insight
Strategic insight · AI analysis
Ensure seamless integration with the case management system JOIN and the financial system ERPX. Configure the solution according to the BIO standards and ensure a strong focus on user-friendliness and intuitiveness. Verify whether the subsidy module fully supports the specific real estate-related processes.
04Points of attention
Important · 6
The solution must run on Microsoft technology based workstations.Important
In the event of high-impact disruptions, services must be able to be continued within 24 hours.Important
All costs for data transfer upon contract termination are included in the all-in fee.Important
Storage of personal data takes place physically within the European Economic Area.Important
Access to the systems is only possible from the municipality's network.Important
The contractor must draw up a migration plan for the conversion of data.Important
05Can I take part?
Technical — Employees who are concretely deployed must be able to provide a recent Certificate of Conduct (VOG).
Professional capability — The solution must comply with the Baseline Information Security Government (BIO).
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
SKG 2weight n/a
Assessment of, among other things, the degree of intuitiveness.
priceweight n/a
Assessment is based on the initial contractual term of 3 years.
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Bidders in this segment
#Likely bidderFitWins
1Centric Netherlands B.V.SME9956×
2Afas Software B.V.SME9832×
3Visma Raet B.V.SME9818×
4PinkRoccade Local Government B.V.SME9734×
5PQR B.V.SME9625×
6Bechtle direct B.V.SME9525×
10Tender documents
TN517491 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250714152846pdfJul 16, 2025 · 10 KB
Bijlage E Conceptovereenkomst VGBS HK NvI 20250429pdfApr 29, 2025 · 138 KB
Nota van Inlichtingen VGBS HK 20250429pdfApr 29, 2025 · 141 KB
Nota van Inlichtingen VGBS HK 20250416pdfApr 16, 2025 · 177 KB
Bijlage D Programma van Eisen VGBS HK NvI 20250416pdfApr 16, 2025 · 106 KB
Bijlage A Algemene VerklaringdocxMar 22, 2025 · 24 KB
Bijlage 8 SROI Protocol Regio Zuid Kennemerland en IJmond 2020pdfMar 22, 2025 · 108 KB
TN517491 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250320161516pdfMar 22, 2025 · 9 KB
uea_517491_20250320120658pdfMar 22, 2025 · 1402 KB
Bijlage C Prijzenblad VGBS HKxlsxMar 22, 2025 · 21 KB
Bijalge 3 ConceptverwerkersovereenkomstpdfMar 22, 2025 · 190 KB
Bijlage B Referentieopdracht verklaringdocxMar 22, 2025 · 26 KB
11Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 476> Beklaagde, een gemeente in oprichting waarin twee gemeenten, [A] en [B], fuseren, heeft op 2 mei 2018 een Europese openbare aanbAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
12Frequently asked questions
What is the scope of the real estate portfolio for which the system will be deployed?
The municipality's real estate portfolio consists of approximately 110 properties, divided into categories such as social real estate, development real estate, and other real estate. There are approximately 513 contracts registered for municipal real estate, including land affairs.
What specific tasks are expected from the supplier regarding the VGBS?
The assignment includes multi-year hosting of an ICT application for the user groups Real Estate, Land Affairs, Finance, and Management & Maintenance. Additionally, the supplier is responsible for maintenance, drafting an implementation plan and an exit plan, and the actual implementation of the system.
Who has control over implementing improvement proposals within the application?
Control over the implementation of improvement proposals lies with the contracting authority. Although the contractor may submit improvement proposals, the municipality determines whether these are implemented based on costs, impact, and policy.
Which frameworks must the implementation and maintenance of the system comply with?
The maintenance of the VGBS must be carried out as intended in article 1.28 of the GIBIT 2023. The implementation plan must be drawn up in accordance with article 6.3 of the GIBIT 2023 and the implementation itself must take place in accordance with article 1.19 of the GIBIT 2023.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 229K
Gegunde waarden in CPV 72 · diensten n=1436