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Access control system for indoor and outdoor sports locations Edam-Volendam

Gemeente Edam-Volendam · Marktconsultatie · 1 lots · 426147
Type
Supplies
44500000 · Tools, locks, keys, hi
Estimated value
Not published
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high

Market consultation for the delivery and implementation of an access control system for sports locations in Edam-Volendam, including hardware, software, and link with AQQO.

Supplies · Marktconsultatie · National procedure

Sustainability countsComplete timeline
Contracting authority
Gemeente Edam-Volendam
Noord-Holland
Contract type
Supplies
Marktconsultatie
Estimated value
Estimate not published
Submission deadline
Ongoing
Scope
National
National procedure
Lots
1
1 lots
Main CPV code
44500000
Tools, locks, keys, hinges, fasteners, chain and springs
Location
Edam-Volendam, Noord-Holland
CharacteristicsCPV 44SuppliesGreen / SPPaccess control systemsports facilitiesAQQO link

01What is being requested

Delivery, implementation, maintenance, management, and further development of an access control system including identifiers (tags or QR codes) for indoor and outdoor sports facilities. The assignment includes the replacement of keys and cylinders, including building works, and a link with AQQO rental software. The intended contract duration is 4 years with the possibility of 6 extensions of 12 months each.

The purpose of this market consultation is to obtain information about the market for access control systems that can be linked to the existing reservation system of AQQO. The municipality aims to test which solutions are available for the efficient, secure, and user-friendly management of access to sports facilities, including remote management of access rights and the ability to open or grant access in case of emergencies. Furthermore, the objective is also the preparation for a tender with which we will select and contract one contractor for an access control system for indoor and outdoor s

44500000Supplies
1Access control system for indoor and outdoor sports locations Edam-Volendam—

02Strategic insight

“
Strategic insight · AI analysis
<ul Ensure a seamless integration with the AQQO rental software, as this is a core requirement for management. Emphasize the long-term availability (15 years) and the SaaS functionality in the presentation. Provide a written indication of the contract value in a timely manner, no later than one day before or on the day of the presentation. Focus on user-friendliness and the possibility of remote management.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 8
Link with existing AQQO rental software is mandatory for user data, authorizations, malfunctions, and asset management.Important
Continuity of hardware and software must be guaranteed for at least 15 years.Important
Availability of the services must be at least 99.5% (24x7).Important
SaaS model is required for the software.Important
Repair in case of malfunctions must be resolved within 24 hours or provided with an emergency solution.Important
Communication with the municipality may only take place via the indicated contact person and the TenderNed messaging module.Important
Pricing below € 70,000 may lead to a single award.Important
Transfer of information of data at the end of the term is a requirement.Important

04Can I take part?

Technical · 5
Technicians must possess the VCA certificate.Technical
There must always be at least one person with VOL-VCA present; all employees have at least B-VCA.Technical
If no employees of the contracting authority are present, there must be at least one employee of the contractor who is an EHBO-er (first aider).Technical
Employees must possess sufficient command of the Dutch language for efficient communication.Technical
Compliance with the GDPR and signing of a processing agreement.Technical

05Process & timeline

Announcement of market consultation
22-05-2026
Submission of questions until 10:00 at the latest
04-06-2026
Sending of answers to questions asked
17-06-2026
Possible answers to questions following first transmission
19-06-2026 tot 24-06-2026
Confirmation/registration for presentation on (10:00 hours)
24-06-2026
Presentation at location in Edam-Volendam
30-06-2026
Indication of start of tender procedure
14-08-2026
Indication of start of agreement
05-10-2026
Implementation start
2026
Implementation completion
einde 2026

06Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

07Likely competitors

#Likely bidderFitWins
1Elis NederlandUnknown726×
2Bavak Beveiligingsgroep B.V.SME713×
3QS Nederland B.V.SME7011×
4Poel Bosbouwartikelen B.V.SME672×
5Intersafe House B.V.SME671×
6Kliko ServiceUnknown662×

08Tender documents

Marktconsultatie 26.395-SD Toegangssysteem binnen- en buitensportlocaties 1.0 defpdfMay 22, 2026 · 468 KB
TN591812 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260522104915pdfMay 22, 2026 · 182 KB
Programma van Eisen 26.395-SD Toegangsverleningssysteem Edam-Volendam Marktconsultatie defpdfMay 22, 2026 · 681 KB

09Legal themes that may be relevant here

10Frequently asked questions

What is the scope of the final assignment?
The assignment includes the replacement of all keys and cylinders, including ironmongery and any building works. The system must provide tags or QR codes and a link with the AQQO rental software, including hosting and maintenance.
What is the intended timeframe for implementation?
The implementation of the access control system must start in 2026 and must be fully completed before the end of that year.
What requirements are placed on the management of access rights?
The system must be capable of managing access rights remotely and granting access in the event of emergencies. Furthermore, the solution must contribute to improved information management and comply with the GDPR.
What combination of services must the contractor provide?
The contractor must be able to provide both the physical installation (ironmongery) and the digital infrastructure (hosting and software management). In addition, support during implementation and user instruction is required.
Under what condition can a single award take place?
If the pricing is lower than the limit for multiple direct awards of € 70,000, the municipality reserves the right to a single award.

Automatically compiled from the official tender data and documents.

11Estimated value versus the market

p25
€ 393K
median
€ 1,0 mln
p75
€ 5,0 mln
deze opdracht

Gegunde waarden in CPV 44 · leveringen n=425