OpenSuppliesEuropeanSME-friendlyOpen
Access Control System Eindhoven Airport
Eindhoven Airport N.V. · Open · 2 lots · 414297
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
42961100 · Access control system
Estimated value
Not published
To deadline
-32d
May 15, 2026 · 23:59
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
6 criteria
Promising — consider biddingconfidence high
Eindhoven Airport is replacing the entire access control system of the existing and new terminal via two lots: a unified security platform and a PIAM system. The assignment has a maximum duration of 15 years with a critical go-live date in June 2027.
Supplies · Open · European procedure · SME-friendly
SME-friendlyEuropean1 exclusion groundsComplete timeline
CharacteristicsCPV 42SuppliesSME-friendlyEU tenderAccess controlAccess control systemPhysical Identity Access Management (PIAM)
01What is being requested
The assignment concerns the integral replacement of the access control system for the existing and new terminal of Eindhoven Airport, divided into two lots. Lot 1 comprises the Unified Security Platform (TGC, VMS and SMS/PSIM) and Lot 2 comprises Physical Identity & Access Management (PIAM). The maximum contract duration is 15 years.
The Assignment comprises the integral replacement of the current access control system with a new, modern system for both the existing terminal (east side) and the new terminal part (west side). The existing system will be decommissioned entirely; there is no question of an upgrade or partial modernization of the current system. Existing cabling and door hardware (electric locks, magnetic contacts, fittings, etc.) will be used where possible. This Tender aims to realize a future-proof security system that: • meets current and future security requirements for airports; • integrates the entire
1Lot 1: Unified Security Platform—
2Lot 2: Physical Identity & Access Management (PIAM)—
02Breakdown by lot
Per-lot values not published — bars show only the lot breakdown.
03Strategic insight
Strategic insight · AI analysis
Focus on Lot 1 regarding the integral responsibility for the connection between TGC, VMS and SMS/PSIM, as a unified platform is preferred. Ensure a watertight schedule around the hard deadline of 14 June 2027, particularly for the phase of the connection in the existing terminal. Emphasize technical future-proofing via open standards to meet the airport's ambitions.
04Points of attention
Important · 5
The critical deadline of 14 June 2027 for full operational commissioning is hard and may not be postponed.Important
For Lot 1, a best-efforts obligation applies for coordination with the installers Heijmans and SPIE.Important
The system must comply with open standards and API-first architecture to prevent vendor lock-in.Important
Bidders may not use company names or product names during the question round.Important
The TCO assessment takes place over the first 10 contract years.Important
05Can I take part?
Financial · 2
G1 Bank statement / statement of readiness / bank guaranteeFinancial
G2 Business and professional liability insuranceFinancial
Technical · 4
G3 Core competencies/ReferencesTechnical
G4 Requirements regarding quality assuranceTechnical
G5 Requirements regarding the organizationTechnical
G6 Safety, health, and environmental management system (Lot 1)Technical
Exclusion ground · 1
U1 UEA, U2 Registration in National professional/trade register, U3 Tax Authority statement, U4 Certificate of Conduct procurementExclusion ground
06Exclusion grounds
Exclusion grounds (1)
- U1 UEA, U2 Registration in National professional/trade register, U3 Tax Authority statement, U4 Certificate of Conduct procurement
07Award criteria
Quality60%
Assessment of the quality of the solution, technical suitability, and service/implementation depending on the lot.
SGC1.2 / SGC2.2 Quality of the solution20%
Lot 1: 20 points | Lot 2: 20 points
SGC1.3 / SGC2.3 Technical suitability20%
Lot 1: 20 points | Lot 2: 20 points
SGC1.4 Service and cooperation20%
Specific to Lot 1.
SGC2.4 Implementation and integration20%
Specific to Lot 2.
Price (TCO 10 years)40%
Assessment based on the Total Cost of Ownership over the first 10 contract years.
08Process & timeline
Publication of Tender Guidelines on TenderNed
04-03-2026
Registration for workshop European procurement
13-03-2026
Digital workshop European procurement
16-03-2026 13:00 uur
Deadline for submission of questions round 1
18-03-2026
Memorandum of information 1
30-03-2026
Deadline for submission of questions round 2
13-04-2026
Memorandum of information 2
24-04-2026
Deadline for submission of Tenders
15-05-2026
Announcement of intended award
10-06-2026
Announcement of final award
1 juli 2026
Signing and start of Assignment
1 juli 2026
Engineering and design (terminal expansion)
Q3 2026
Installatie en commissioning (terminaluitbreiding)
Q3-Q4 2026
Testfase en pre-operationele validatie (terminaluitbreiding)
Q4 2026 - Q1 2027
Engineering specifiek bestaande terminal
Q4 2026 - Q1 2027
Installatie tijdens baansluiting (bestaande terminal)
Februari - Juni 2027
Commissioning en migratie (bestaande terminal)
Mei - Juni 2027
Kritieke deadline oplevering (go-live gehele terminal)
14 juni 2027
PIAM systeem volledig operationeel
1 september 2027
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Likely competitors
#Likely bidderFitWins
1Visma Roxit B.V.SME9724×
2Centric Netherlands B.V.SME9559×
3Visma Circle B.V.SME9526×
4KPN B.V.SME9517×
5Afas Software B.V.SME9469×
6Protinus IT B.V.SME9437×
11Tender documents
Bijlage D E en F - TPvE Deel 1 - Deel 2 - Deel 3zipMar 4, 2026 · 1144 KB
Bijlage A - Overeenkomst Perceel 1pdfMar 4, 2026 · 362 KB
Q.6 - Beroep op technische bekwaamheid DerdendocxMar 4, 2026 · 44 KB
Q.1 - InschrijvingsbriefdocxMar 4, 2026 · 152 KB
Q.9 Verklaring CombinatievormingdocxMar 4, 2026 · 41 KB
P.5 - MilieuvoorwaardenpdfMar 4, 2026 · 2153 KB
Bijlage L - PrijzenbladxlsxMar 4, 2026 · 62 KB
G.4 - Bijzondere Bepalingen SaaSpdfMar 4, 2026 · 184 KB
P.7 - Handboek Safety en SecuritypdfMar 4, 2026 · 2111 KB
G.1 - Algemene BepalingenpdfMar 4, 2026 · 344 KB
P.1 - ARN 2016pdfMar 4, 2026 · 175 KB
Bijlage I - Locatie- en Assetlijst (Clean)pdfMar 4, 2026 · 311 KB
12Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 442> Europese openbare procedure voor een overheidsopdracht voor werken voor het ontwerpen en uitvoeren van integraal groot onderhoudComplaint upheldAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 17> Europese openbare aanbestedingsprocedure voor Storage Area Networking. De aanbestedingsstukken noemen een merk en geven aan dat
13Frequently asked questions
What is the technical scope of the replacement of the access control system?
The assignment comprises the integral replacement of the current system for both the existing terminal (east side) and the new terminal (west side). The goal is a unified security platform that meets current and future security requirements for airports.
To what extent must existing infrastructure be used?
Existing cabling and door hardware, such as electric locks, magnetic contacts, and fittings, will be used where possible. The use of new cabling is only permitted if it is irreversibly necessary.
What specific experience requirements are set for the bidders?
Bidders must have demonstrable experience with airport systems, including previously executed projects of similar scale. Additionally, the authority to deliver and integrate access and security platforms according to aviation standards is required.
What are the technical components of the Unified Security Platform (Lot 1)?
This lot includes the access control (TGC) consisting of approximately 300 card readers, controllers, biometric terminals, and anti-tailgating systems, as well as the associated software including local authorization data.
What is the focus of the Physical Identity & Access Management (PIAM) part?
This part focuses on the business logic of access management, including identity lifecycle management, a central authorization database with workflows for request and approval, and the connection with source systems.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 300K
€ 300K
median
€ 800K
€ 800K
p75
€ 4,0 mln
€ 4,0 mln
deze opdracht
Gegunde waarden in CPV 42 · leveringen n=273