OpenSuppliesEuropeanOpen
System for electronic Certificates of Origin (e-CO)
Kamer van Koophandel · Open · 1 lots · 419621
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
-14d
Jun 4, 2026 · 09:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
Kamer van Koophandel is seeking a SaaS solution for the digital issuance of certificates of origin to replace an outdated system. The assignment includes implementation, management, hosting, and integration with existing KVK systems for a period of four years with extension options.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
The assignment concerns the acquisition of a SaaS solution for an electronic system for issuing Certificates of Origin (e-CO). The term of the agreement is four (4) years, with the possibility of extension until at latest 1 October 2038.
KVK issues certificates of origin (preferential and non-preferential, legalizations, and certifications. Approximately 700,000 documents are issued (only digitally) annually. KVK enters into an agreement with a single partner for the new e-CO system.
1System for electronic Certificates of Origin (e-CO)—
02Strategic insight
Strategic insight · AI analysis
Focus on the SaaS architecture and the possibility to allow external software developers to connect via a market-conform fee. Ensure a strong Transition Plan and a detailed exit plan, as continuity is a core value of KVK. Utilize the 65 points for 'Nice-to-Have' functionalities to achieve a competitive advantage over the standard requirements.
03Points of attention
Important · 6
The bid must be submitted unconditionally; adding conditions will lead to exclusion.Important
No participation per lot is permitted; the assignment must be tendered in its entirety.Important
All communication and submission takes place via the Mercell platform.Important
The language for all documentation is English.Important
Bidders must provide correct and complete information; inaccuracies may lead to exclusion.Important
The bid must remain valid for at least 90 days.Important
04Can I take part?
Exclusion ground · 1
No Russian parties (Grounds for Exclusion: Russian Parties).Exclusion ground
Financial · 1
Financial and Economic Capacity.Financial
Technical · 3
Technical and Professional Capacity.Technical
Quality Assurance Measures.Technical
Information Security Measures.Technical
Other · 3
Registration in a Professional or Trade Register.Other
Procurement Conduct Certificate.Other
Tax Authorities Certificate.Other
05Exclusion grounds
Exclusion grounds (1)
- No Russian parties (Grounds for Exclusion: Russian Parties).
06Award criteria
Subcriteria 1: Required Content (Plan of Approach)weight n/a
Assessment of the proposed approach for the assignment.
Subcriteria 2: Transition Planweight n/a
Assessment of the plan for the transition to the new system.
Subcriteria 3: Artificial Intelligenceweight n/a
Assessment of the application of AI within the system.
Subcriteria 4: Additional (Nice-to-Have) Functionalitiesmaximum 65 punten
Assessment of additional functionalities that are not strictly necessary.
Priceweight n/a
The price of the bid.
07Process & timeline
Publication date
April 10, 2026
Deadline for submitting questions - Q&A (round 1)
April 22, 2026, 4:00 PM
Expected date of publication of answers - Q&A (round 1)
May, 4, 2026
Deadline for submitting questions - Q&A (round 2)
May 11, 2026, 4:00 PM
Expected date of publication of answers - Q&A (round 2)
May 19, 2026
Deadline for submission of tender
June 4, 2026 9:00 AM
Sending award and rejection letters
July 2, 2026
Start of standstill period (20 days)
July 3, 2026
End of standstill period
July 22, 2026
Expected start date of assignment
October 1, 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Protinus IT B.V.SME9841×
2Visma Raet B.V.SME9836×
3Visma Roxit B.V.SME9827×
4Afas Software B.V.SME9798×
5Centric Netherlands B.V.SME9766×
6COMPAREX Nederland B.V.SME9750×
10Tender documents
Appendix 10 - Requirements specification_v0.1.xlsxxlsxApr 12, 2026 · 34 KB
Information about organization and assignment.pdfpdfApr 12, 2026 · 23 KB
Information about the tender procedure.pdfpdfApr 12, 2026 · 25 KB
Apendix 1 - Market Consultation Report.pdfpdfApr 12, 2026 · 207 KB
Appendix 8 - Reference core competence 1.docxdocxApr 12, 2026 · 81 KB
Appendix 9 - Reference core competence 2.docxdocxApr 12, 2026 · 82 KB
Inschrijvingsfase.pdfpdfApr 12, 2026 · 28 KB
Tender Guidance European system for electronic Certificates of Origin (e-CO system).pdfpdfApr 12, 2026 · 785 KB
Appendix 5 - General Terms & Conditions of Procurement (IT).pdfpdfApr 12, 2026 · 304 KB
Beschrijving.pdfpdfApr 12, 2026 · 27 KB
Appendix 6 - Processor's Agreement.pdfpdfApr 12, 2026 · 254 KB
Appendix 11 - Price.xlsxxlsxApr 12, 2026 · 36 KB
11Legal themes that may be relevant here
Advies 451> Beklaagden hebben op 29 mei 2017 een Europese openbare aanbestedingsprocedure aangekondigd voor een raamovereenkomst per perceelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 533> De klacht ziet op een meervoudig onderhandse aanbesteding voor het sluiten van een raamovereenkomst met één ondernemer voor het Complaint dismissedAdvies 174> Concurrentiegerichte dialoog ten behoeve van het afsluiten van een raamovereenkomst met één ondernemer. Is er sprake van het sam
12Frequently asked questions
What is the expected annual volume of the digital document flow?
The system must support the issuance of approximately 700,000 digital certificates of origin per year, including preferential and non-preferential certificates, legalizations, and certifications.
What functional requirements are set for the delivery?
The assignment includes providing the full e-CO functionality for 700,000 documents per year, including integration with the existing database and delivery within the specified schedule.
Which suitability criteria must a bidder meet?
Bidders must provide evidence of experience with similar IT infrastructure projects in the public sector and possess a stable financial position and proven project management capacity.
Which general terms and conditions apply to this IT assignment?
The general IT procurement conditions of the Kamer van Koophandel from 2021 (AIV IT) apply. These regulate, among other things, interoperability, acceptance, maintenance, support, and data protection.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653