AwardedServicesEuropeanOpen
Licensing and Management System
Nationale en Internationale Wegvervoer Organisatie · Open · 1 lots · 389321
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000
Estimated value
€ 950K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This document contains the standard data processing agreement for municipalities to comply with GDPR obligations during the processing of personal data by suppliers.
Services · Open · European procedure
European
CharacteristicsCPV 72ServicesEU tender
01What is being requested
The assignment concerns the execution of processing activities of personal data on behalf of municipalities in accordance with the standard data processing agreement.
Delivery, implementation, and management of a SaaS system for: - Case-based licensing management - Digital customer portal (eHerkenning/eIDAS/basic login) - Integrations with, among others, KvK, RDW, ERRU, Visma Financials - Full support for NIWO work processes - Support for reporting, dashboards, registrations, archiving, and customer contact
1Licensing and Management System€950,000
02Outcome
Awarded
Atabix Solutions B.V.
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure that all agreements regarding liability and the exit strategy are explicitly stated in the main agreement. Check whether the security measures align with the BIO or a similar standard. Be prepared to provide supporting documents such as security certifications.
04Points of attention
Important · 4
Agreements regarding liability, exit strategy, and audits must be recorded in the main agreement or an addendum.Important
When using DigiD, the processor must submit a TPM annually.Important
The processor may not report directly to the Autoriteit Persoonsgegevens.Important
Breaches must be reported to the controller within 24 hours after becoming aware of them.Important
05Can I take part?
Technical — Processor must be able to demonstrate an appropriate level of security by means of a standard system or certification.
Other — Processor must record a duty of confidentiality in writing for persons with access to personal data.
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Value in context
€950,000
08Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10084×
2Centric Netherlands B.V.SME10072×
3Visma Roxit B.V.SME10029×
4PinkRoccade Local Government B.V.SME9966×
5Visma Circle B.V.SME9933×
6Unit4 Business Software Netherlands B.V.SME9929×
09Tender documents
TN540590 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20260224100329pdfFeb 25, 2026 · 142 KB
Nota van inlichtingen 2025-09-22-2pdfSep 22, 2025 · 43 KB
Nota van inlichtingen 2025-09-22-1pdfSep 22, 2025 · 38 KB
Bijlage D - Functionele beschrijving v1.0pdfAug 17, 2025 · 244 KB
Bijlage K Standaard OvereenkomstdocxAug 17, 2025 · 46 KB
Leidraad Aanbesteding NIWO v1.0pdfAug 17, 2025 · 504 KB
Bijlage E - Procesoverzicht v1.0pdfAug 17, 2025 · 267 KB
uea_540590_20250806163533pdfAug 17, 2025 · 357 KB
TN540590 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250815093343pdfAug 17, 2025 · 9 KB
Bijlage A -Gibit 2023pdfAug 17, 2025 · 652 KB
Bijlage G - Standaard-Verwerkersovereenkomst-v2.52docxAug 17, 2025 · 176 KB
Bijlage H -Standaardformat Referenties v1.0docxAug 17, 2025 · 88 KB
10Legal themes that may be relevant here
Advies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 442> Europese openbare procedure voor een overheidsopdracht voor werken voor het ontwerpen en uitvoeren van integraal groot onderhoudComplaint upheld
11Frequently asked questions
What is the intended functionality of the SaaS system?
The system is intended for case-based licensing management, including a digital customer portal with eHerkenning, eIDAS, or basic login. Additionally, it must provide support for work processes, reporting, dashboards, registrations, archiving, and customer contact.
With which external systems and partners must the system be integrated?
The system must feature integrations with, among others, the KvK, RDW, ERRU, Visma Financials, and eHerkenning.
What is the maximum duration of the assignment?
The initial period is 4 years, with the possibility for the contracting authority to extend the assignment four times, each time by two years.
How is the approach to cases and licenses expected within the solution?
NIWO does not expect a standard case system, but a solution in which cases, licenses, and objects are approached as a coherent whole.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 950K
Gegunde waarden in CPV 72 · diensten n=1436