6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
Not published
To deadline
-137d
Jan 30, 2026 · 13:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
6 criteria
Assess manuallyconfidence high
Procurement for the delivery and implementation of a new student information system for the MBO and contract education of STC. The contract includes a SaaS solution for approximately 3,000 students with a hard deadline for go-live on 1 August 2027.
Supplies · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tenderGreen / SPP
01What is being requested
Delivery of a SaaS-SIS for MBO courses and contract education of STC, including implementation, hosting, maintenance, and integrations. The contract covers approximately 3,000 students and runs until at most 31 July 2031 with options for extension.
The Scheepvaart en Transport College (STC) currently uses Magister as a student information system (SIS) for both MBO, VMBO, and contract education. However, Magister's support for MBO will cease as of 1 August 2027. This means that all MBO institutions in the Netherlands, including STC, must implement an alternative SIS before that time. For VMBO, Magister will be maintained. For STC, the objective of this procurement is the timely contracting and implementation of a new SIS for the MBO courses and contract education, so that STC can fully transition in the summer of 2027. The new SIS must c
1Student information system—
02Strategic insight
Strategic insight · AI analysis
Ensure full coverage of the hard requirements from the Program of Requirements to prevent exclusion. Fully incorporate all costs for the qualitative components into the bid price to avoid surprises. Prepare the verification documents in a timely manner to meet the May 2026 deadline.
03Points of attention
Important · 5
The go-live on 1 August 2027 is a fatal deadline.Important
All license costs during the implementation phase must be included in the implementation costs.Important
Use of the most recent formats is mandatory for assessment.Important
Verification documents such as ISO27001 must be in the possession of STC no later than 1 May 2026.Important
The wachtkamerovereenkomst (waiting room agreement) will be concluded with the second-placed supplier.Important
04Can I take part?
Financial · 2
Sufficient financial and economic capacity for the contract period and execution of the assignment.Financial
Insurance of at least € 1,250,000.00 per event with a maximum of € 2,500,000.00 per year.Financial
Technical · 2
Reference for the delivery, maintenance, and further development of an SIS for a Dutch MBO organization with at least 1,700 students.Technical
Reference for the completion of an (re)implementation including conversion at a Dutch MBO institution with at least 1,700 students.Technical
Professional capability · 2
Possession of a certified quality system based on the ISO 27001 standard or equivalent.Professional capability
Registration in the professional or trade register in the member state of establishment.Professional capability
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
K1. Requirements from Program of Requirements and Wishes (according to completion form)150 punten
Assessment of the fulfillment of the requirements from the Program of Requirements and Wishes via the completion form.
K2. Implementation and training plan100 punten
Assessment of the plan for implementation and user training.
K3. Execution and future vision175 punten
Assessment of the execution and the future vision of the supplier.
K4. Service Level Agreement75 punten
Assessment of the Service Level Agreement.
K5. Demonstration of the user cases (see annex 9) for usability200 punten
Demonstration of the user cases for the assessment of usability.
P1. Bid price stated on price sheet300 punten
Assessment of the bid price as included in the Price Sheet.
07Process & timeline
Publication of descriptive document
21 november 2025
Closing period for questions regarding descriptive document
5 december 2025 11:00 uur
Closing period for additional questions
19 januari 2026 11:00 uur
Closing tender period
30 januari 2026 13:00 uur
Evaluation of written bids
2 februari 2026 t/m 10 februari 2026
Expected invitation for demonstration
11 februari 2026
Demonstration
24 februari 2026
Announcement of award decision
3 maart 2026
Intended commencement date of agreement and start of implementation
1 mei 2026
Fatal deadline for go-live
1 augustus 2027
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9581×
2CACI B.V.SME9413×
3Visma Circle B.V.SME9323×
4Visma Raet B.V.SME9322×
5Unit4 Business Software Netherlands B.V.SME9220×
6Bechtle direct B.V.SME9133×
10Tender documents
Nota van Inlichtingen 2 SISxlsxJan 15, 2026 · 27 KB
Nota van Inlichtingen 1 SISxlsxDec 19, 2025 · 37 KB
Bijlage 7 Model verwerkersovereenkomst SISpdfNov 19, 2025 · 364 KB
TN556063 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20251118132517pdfNov 19, 2025 · 12 KB
Bijlage 8 Concept wachtkamerovereenkomst SISpdfNov 19, 2025 · 153 KB
Bijlage 10 Invulformulier wensen SISxlsxNov 19, 2025 · 33 KB
Bijlage 6 ARBIT 2022pdfNov 19, 2025 · 455 KB
Deel A Beschrijvend document SISpdfNov 19, 2025 · 410 KB
Bijlage 12 Exit protocolpdfNov 19, 2025 · 92 KB
Deel B Aanbestedingsvoorwaarden Europese aanbestedingpdfNov 19, 2025 · 231 KB
Bijlage 11 Functioneel beheerder SISpdfNov 19, 2025 · 80 KB
Bijlage 3 Prijzenblad SISxlsxNov 19, 2025 · 36 KB
11Legal themes that may be relevant here
Advies 628> De klacht ziet op een Europese openbare procedure voor diensten voor een SaaS Student Informatie Systeem (SIS). In die procedureComplaint upheldAdvies 539> De aanbesteder heeft een dynamisch aankoopsysteem (DAS) ingesteld voor de inhuur van extern personeel. Onder het DAS heeft de aaAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 533> De klacht ziet op een meervoudig onderhandse aanbesteding voor het sluiten van een raamovereenkomst met één ondernemer voor het Complaint dismissedAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
12Frequently asked questions
What is the reason for replacing the current student information system?
Magister's support for MBO ceases as of 1 August 2027. STC must implement a new system for the MBO courses and contract education before that time.
What are the main objectives for the new student information system?
The new system must contribute to a future-proof educational logistics based on MORA, centering on flexibility and efficiency, and aligning with the STC Slim en Duurzaam 2027 program.
Which technical principles are important for the new SIS solution?
The vision for the new system includes integration as a starting point, automation as a standard, Privacy by Design, and a focus on cloud solutions.
For which educational sectors within STC will the new system be deployed?
The new system is intended for the MBO courses and contract education. For VMBO, the current Magister system will be maintained.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653