AwardedSuppliesEuropeanOpen
Student Information System (SIS)
Scholengemeenschap De Rooi Pannen · Open · 1 lots · 375086
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
€ 429K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Tender for the supply, implementation, and hosting of a Student Information System for the MBO locations of Scholengemeenschap De Rooi Pannen.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Supply, implementation, hosting, support, and further development of a Student Information System for the MBO locations of De Rooi Pannen. The assignment covers approximately 6,200 students and the agreement for hosting and maintenance has an indefinite duration.
The assignment concerns the supply, implementation, hosting, (continued) support, and further development of the Student Information System for the MBO locations as mentioned in paragraph 1.2 of this procurement guide. This includes, at least, the following main functionalities within one integrated system: core registration, study tracking and guidance, educational catalogue, attendance registration, BPV, certification, and examination file. The contractor must execute the assignment in accordance with the program of requirements as included in Annex 1. It is explicitly stated that VMBO is o
1SIS—
02Outcome
Awarded
Topicus Onderwijs Eduarte B.V.
Award value
€428,595
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure a very detailed implementation plan that includes all requested components such as conversion and aftercare. When presenting the scope question, present different go-live options to meet the desire for rapid deployment. Emphasize the extra functionalities that can be deployed without additional costs.
04Points of attention
Important · 5
The assignment explicitly concerns no custom development.Important
Bidders must use the most recent version of the formats.Important
The UEA and price sheet must be signed by a legally authorized representative.Important
Questions must be submitted via the messaging module in accordance with the fixed format.Important
Seeking direct contact with the assessment committee or employees is prohibited.Important
05Can I take part?
Technical · 2
Experience with the supply, maintenance, and further development of an SIS, with at least the functionality of core registration, educational catalogue, and study tracking-guidance for a Dutch educational organization in MBO or HBO with a minimum size of 3,650 students.Technical
Experience with completing the (re)implementation of the bidder's SIS, including the execution of the conversion from the client's SIS to the bidder's SIS in the context of a go-live, at a Dutch MBO or HBO institution with a minimum size of 3,650 students.Technical
Other · 1
Possession of a certified quality system focused on data security.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality of Wishes from Program of Requirements and Wishes20 punten
Assessment of the wishes from the program of requirements.
Quality of Open Questions40 punten
Assessment of three open questions regarding implementation plan, scope/planning, and extra functionality.
Quality of Presentation for the purpose of usability20 punten
Assessment of the presentation focused on usability.
Price Total Price (as calculated on the Price Sheet)20 punten
The total price as calculated on the price sheet.
08Process & timeline
Publication
15 april 2025
Closing of first written question round
1 mei 2025, 9.00 uur
Dispatch of first memorandum of information
12 mei 2025
Closing of second written question round
19 mei 2025, 9.00 uur
Dispatch of second memorandum of information
26 mei 2025
Closing of submission of bids
10 juni 2025, 9.00 uur
Usability presentation
23 juni 2025
Provisional award/rejection
30 juni 2025
Appeal period
30 juni tot en met 21 juli 2025
Final award
24 juli 2025
Delivery / start of agreement
1 september 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME9681×
2Bechtle direct B.V.SME9433×
3CACI B.V.SME9413×
4Visma Circle B.V.SME9323×
5Unit4 Business Software Netherlands B.V.SME9220×
6Protinus IT B.V.SME9123×
11Tender documents
TN522157 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250820103012pdfAug 21, 2025 · 9 KB
uea_522157_20250415160728pdfJun 2, 2025 · 293 KB
NvI 2 - SIS - DRP 2025-05-26pdfMay 26, 2025 · 223 KB
Bijlage 2A DRP SIS Overeenkomst ARBIT 2022 n.a.v. NvI 2 2025-05-26pdfMay 26, 2025 · 309 KB
Bijlage 2B DRP SIS Wachtkamerovereenkomst n.a.v. NvI 1 2025-05-12pdfMay 12, 2025 · 177 KB
Bijlage 4 DRP SIS Prijzenblad n.a.v. NvI 1 2025-05-12xlsxMay 12, 2025 · 19 KB
NvI 1 - SIS - De Rooi Pannen 2025-05-12pdfMay 12, 2025 · 317 KB
Bijlage 8 DRP SIS Invulformulier wensen n.a.v. NvI 1 2025-05-12xlsxMay 12, 2025 · 32 KB
TN522157 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250415215848pdfApr 17, 2025 · 9 KB
Bijlage 1 DRP SIS Programma van Eisen 2025-04-15pdfApr 17, 2025 · 1264 KB
Bijlage 2C DRP SIS Verwerkersovereenkomst en bijlagen 2025-04-15pdfApr 17, 2025 · 430 KB
Bijlage 3 Algemene Inkoopvoorwaarden ARBIT2022pdfApr 17, 2025 · 459 KB
12Legal themes that may be relevant here
Advies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 290> Meervoudig onderhandse aanbesteding van RAW-raamovereenkomst met een looptijd van één jaar voor rioolreiniging en rioolinspectieAdvies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 603> De klacht ziet op een Europese openbare aanbestedingsprocedure voor een raamovereenkomst per (sub)perceel met één ondernemer voo
13Frequently asked questions
What is the scope and objective of the assignment for the Student Information System?
The assignment concerns the supply, implementation, hosting, support, and further development of an integrated Student Information System for the MBO locations. The system must contain functionalities for core registration, study tracking and guidance, educational catalogue, attendance registration, BPV, certification, and the examination file.
Is custom development or VMBO support expected within this assignment?
No, the assignment explicitly does not concern custom development and the functionalities are limited to standard functionality. VMBO is explicitly outside the scope of this assignment.
When must the requirements stated in the Program of Requirements be met?
Bidders must meet the stated requirements and the wishes they indicated they possess at the time of bidding.
How does the assessment and presentation proceed during the selection process?
The assessment of the responses is carried out by one group. During the presentation, it is possible to ask questions so that they can be asked directly in relation to the relevant subject.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653