AwardedSuppliesEuropeanOpen
Student Information System (SIS)
Graafschap College · Open · 1 lots · 368020
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000
Estimated value
€ 1,40M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Procurement for the implementation and management of a standard Student Information System for Graafschap College. The award will take place on the basis of the best price-quality ratio with a focus on quality.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery, implementation, hosting, maintenance and further development of a Student Information System (SIS) for approximately 10,000 students and 1,000 employees for an indefinite period.
The procurement concerns the implementation and management (including innovation) of a Student Information System (SIS) for Graafschap College (supplying, implementing, hosting, maintaining and further developing an SIS).
1Student Information System—
02Outcome
Awarded
Topicus Onderwijs Eduarte B.V.
Award value
€1,404,959
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Focus strongly on the quality score as this determines 80% of the weighting. Ensure conclusive references that exactly meet the scale requirement of 6,000 students. Provide the mandatory supporting documents such as ISO certificates in a timely manner after the provisional award.
04Points of attention
Important · 5
The system must be a standard package and may not be developed exclusively for the contracting authority.Important
All communication must take place exclusively via TenderNed.Important
Seeking direct contact with employees or assessors is prohibited on penalty of exclusion.Important
Bidders must use the most recent version of the formats to prevent exclusion.Important
Liability for damages is limited to € 1,000,000 per event.Important
05Can I take part?
Technical · 2
Experience in the last three years with the delivery, maintenance and further development of a Student Information System as a SAAS solution, with functionality for Education Catalogue, Core Registration, Study Tracking and guidance for a Dutch funded mbo or hbo institution with a minimum size of 6,000 students.Technical
Experience in the last three years with completing the (re)implementation of the Bidder's SIS, including the execution of the integral conversion and migration from the client's SIS to the Bidder's SIS in the context of a go-live, at a Dutch funded mbo or hbo institution with a minimum size of 6,000 students.Technical
Other · 1
The bidder possesses a certified quality system focused on data security.Other
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
Quality Open questions65 punten
Assessment of four questions regarding implementation and conversion, further development, contribution to HIP education and technical integration.
Quality Demonstration15 punten
Assessment of the demonstration by a group of end users and support.
Total price20 punten
The price as calculated on the Price Schedule.
08Process & timeline
Publication
17-02-2025
Closing of the first round of written questions
06-03-2025
Sending of the first memorandum of information
13-03-2025
Closing of the second round of written questions
19-03-2025
Sending of the second memorandum of information
26-03-2025
Closing of the submission of bids
07-04-2025
Demo
22-04-2025
Provisional award/rejection
07-05-2025
End of the appeal period
28-05-2025
Start of implementation agreement
02-06-2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Afas Software B.V.SME10081×
2Visma Circle B.V.SME9723×
3Bechtle direct B.V.SME9733×
4Unit4 Business Software Netherlands B.V.SME9720×
5Visma Raet B.V.SME9722×
6Protinus IT B.V.SME9623×
11Tender documents
TN512237 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250708114617pdfJul 9, 2025 · 8 KB
TN512237 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250403123915pdfApr 3, 2025 · 8 KB
GC - SIS Bericht t.a.v. uitstel planning 2025-04-03pdfApr 3, 2025 · 57 KB
SIS GC bericht ter verduidelijking aantal pagina vraag 3 2025-03-25pdfMar 25, 2025 · 22 KB
NvI 2 - SIS GC 2025-03-20pdfMar 20, 2025 · 189 KB
NvI 1 - SIS GC 2025-03-13pdfMar 13, 2025 · 320 KB
TN512237 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250313165930pdfMar 13, 2025 · 8 KB
Bijlage 1 Programma van Eisen SISpdfFeb 20, 2025 · 1135 KB
Bijlage 3B SURF-Model-Verwerkersovereenkomst-4.0_NLdocxFeb 19, 2025 · 123 KB
Bijlage 2 Eisen GraafschapcollegexlsxFeb 19, 2025 · 157 KB
Bijlage 5 PrijzenbladxlsxFeb 19, 2025 · 19 KB
Bijlage 4 arbit-2022_sept2022pdfFeb 19, 2025 · 455 KB
12Legal themes that may be relevant here
Advies 426> Het betreft een Europese openbare procedure voor WMO-vervoer, leerlingenvervoer, participatiewetvervoer en lokaal vervoer, plus Advies 83> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 84> Openbaar nationale aanbestedingsprocedure voor een raamovereenkomst voor vertaaldiensten. IIB dienst en gebondenheid aan algemenAdvies 603> De klacht ziet op een Europese openbare aanbestedingsprocedure voor een raamovereenkomst per (sub)perceel met één ondernemer vooAdvies 627> De klacht ziet op een Europese openbare aanbestedingsprocedure voor het sluiten van raamovereenkomsten voor de levering van leer
13Frequently asked questions
What is the core of the assignment for the Student Information System (SIS)?
The assignment includes the delivery, implementation, hosting, maintenance and innovative further development of a Student Information System (SIS).
Which architectural requirements must the SIS platform meet?
The system must be an integral platform where the functionalities of the Education Catalogue, Core Registration System, Study Tracking System and Attendance Registration System are delivered as interconnected systems.
Which main processes must be integrated into the system in accordance with MORA?
The integrated processes include intake, developing education, executing education, examining and graduating, guiding students, supporting education, outflow and information exchange and accountability.
Which sub-files must be maintained in the integral student file?
The system must provide an integral student file in which the funding file, examination file, bpv file, study progress file and guidance file are maintained.
With which national facilities must the system have interfaces?
There must be interfaces for data exchange with CAMBO, ROD MBO and ROD VO (for both enrollment data and examination results as well as personal and prior education data).
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653