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Stichting de Passie EU Procurement Multifunctionals

De Passie, Stichting voor Evangelisch Bijbelgetrouw Onderwijs · Open · 1 lots · 426549
Type
Services
50313000 · Maintenance and repair
Estimated value
Not published
To deadline
71d
Aug 26, 2026 · 21:59
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Stichting de Passie is looking for a single supplier for the supply, installation, and maintenance of 26 multifunctionals for a period of five years. The assignment also includes the necessary management software and must align with the existing ICT infrastructure.

Services · Open · European procedure

EuropeanComplete timeline
Contracting authority
De Passie, Stichting voor Evangelisch Bijbelgetrouw Onderwijs
NL
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
August 26, 2026
21:59
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
50313000
Maintenance and repair of reprographic machines
Location
NL
CharacteristicsCPV 50ServicesEU tenderMultifunctionalsMulti-function PrintersPrinters

01What is being requested

Supply and installation of 26 multifunctionals, including management software for meter readings and fault insight, and the associated maintenance. The agreement has a term of 60 months with the option to extend twice by one year.

Open EU Procurement Multi-function Printers

50313000Services
1Stichting de Passie EU Procurement Multifunctionals—

02Strategic insight

“
Strategic insight · AI analysis
<ul Focus on the qualitative aspects from the Program of Requirements to achieve the best price-quality ratio. Ensure seamless integration with PaperCut Hive and the existing Office365/Google Workspace environments. Take into account the strict communication regulations via TenderNed to prevent exclusion.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The new multifunctionals must be linked to the existing print management solution PaperCut Hive.Important
Submitting variants is not permitted.Important
All communication must take place exclusively via the TenderNed platform through the designated contact person.Important
Bidders must ensure legally valid signing of documents.Important
In the event of an objection against the provisional award, summary proceedings must be initiated within 20 calendar days.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Award criteria

Qualityweight n/a

Assessment based on the Program of Requirements.

Priceweight n/a

Assessment of the price component.

Best price-quality ratioweight n/a

The award takes place on the basis of the best price-quality ratio, where both price and quality are assessed.

06Process & timeline

Tender Publication
Woensdag 27 mei
Submission of questions round 1
Vrijdag 12 juni
Memorandum of inquiries 1/ answering questions
Woensdag 24 juni
Submission of questions round 2
Woensdag 1 juli
Memorandum of inquiries 2/ answering questions
Vrijdag 10 juli
Submission of Tenders/ closing date
Woensdag 26 augustus
Announcement of intention to award provisionally
Woensdag 16 september
Intended final award
Woensdag 7 oktober
Start of agreement
1 December

07Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

08Likely competitors

#Likely bidderFitWins
1Unica Installatietechniek B.V.SME8524×
2Kuijpers Service B.V.SME8016×
3Kropman Installatietechniek B.V.SME7817×
4Bertens Bouw B.V.SME7611×
5SPIE Worksphere B.V.SME7416×
6Ricoh Nederland B.V.SME671×

09Tender documents

Bijlage I - Concept VerwerkersovereenkomstpdfMay 28, 2026 · 800 KB
Bijlage J - Verus inkoopvoorwaardenpdfMay 28, 2026 · 260 KB
uea_592331_20260527102446pdfMay 28, 2026 · 491 KB
Aanbestedingsleidraad MultifunctionalspdfMay 28, 2026 · 857 KB
Bijlage D - PrijzenbladxlsxMay 28, 2026 · 44 KB
Bijlage A - Programma van EisenpdfMay 28, 2026 · 426 KB
Bijlage B - Programma van WensenpdfMay 28, 2026 · 476 KB
Bijlage F - ReferentiesdocxMay 28, 2026 · 38 KB
Bijlage E - Inventarisatie tellerstanden en configuratie per MFPpdfMay 28, 2026 · 78 KB
Bijlage H - Concept OvereenkomstpdfMay 28, 2026 · 623 KB
Bijlage C - MachinespecificatiespdfMay 28, 2026 · 298 KB
TN592331 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260527112702pdfMay 28, 2026 · 196 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the scope of the assignment regarding the hardware?
The assignment includes the supply and maintenance of 26 multi-function printers (MFPs) including the management of the associated software.
Which selection requirements must bidders meet?
Bidders must meet the requirements included in Annex A (Program of Requirements).
What specific capabilities are expected from the supplier?
The supplier must possess the capacity to deliver both the hardware and the software and the associated maintenance in accordance with the stated specifications.
What requirements apply to data processing within this assignment?
The assignment requires compliance with specific privacy safeguards via an extensive data processing agreement based on the model of the Convenant Digitale Onderwijsmiddelen en Privacy 4.0.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 350K
median
€ 1,0 mln
p75
€ 3,3 mln
deze opdracht

Gegunde waarden in CPV 50 · diensten n=1189