OpenSuppliesEuropeanOpen
Software for Digital Testing
Tilburg University · Open · 1 lots · 426884
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48190000 · Software for education
Estimated value
€ 1,50M
estimated
To deadline
59d
Aug 14, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Tilburg University is seeking a SaaS-based testing system to support digital testing for approximately 20,000 students. The assignment includes delivery, implementation, technical and application management for a period of four years with extension options.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tenderSaaSDigital testingEducational software
01What is being requested
Procurement, implementation, management, and further development of a testing system based on SaaS for approximately 20,000 students and an average of 200,000 test sessions per year. The agreement has an initial term of four years (starting from 1 October 2027) with three extension options of a maximum of two years each. The total estimated value is between € 1,500,000 and € 1,800,000 excluding VAT.
Assignment: procurement, implementation, management, and further development of a SaaS-based testing system to support digital testing and digital support for paper-based tests within Tilburg University.
1Software for Digital Testing€1,500,000
02Strategic insight
Strategic insight · AI analysis
<ul Ensure a complete technical implementation and SaaS solution that complies with the Program of Requirements (PvE) and the associated SLA. Pay close attention to the deadline for questions in the two phases of the Memorandum of Information to process any changes in the documents in a timely manner. Ensure that the demonstration on 20 August 2026 effectively substantiates the functionalities of the software.
03Points of attention
Important · 5
The technical implementation must include URL request, configuration of the production server, integrations, database backup procedures, and a user interface in the client's corporate identity.Important
The documentation and manuals must be available in both Dutch and English.Important
Bidders may not directly approach employees of the contracting authority with the aim of influencing the process.Important
When submitting questions via TenderNed, no document or attachment containing a collection of questions may be uploaded; questions must be submitted individually.Important
The signing of the procurement documents must be performed by a legally authorized official.Important
04Can I take part?
Exclusion ground — Compliance with the grounds for exclusion as stated in Articles 2.86 and 2.87 of the Aanbestedingswet 2012 (criminal convictions, payment of taxes and social security contributions, insolvency, conflicts of interest, and professional misconduct).
05Exclusion grounds
Exclusion grounds (1)
- Compliance with the grounds for exclusion as stated in Articles 2.86 and 2.87 of the Aanbestedingswet 2012 (criminal convictions, payment of taxes and social security contributions, insolvency, conflicts of interest, and professional misconduct).
06Award criteria
Quality criteriaweight n/a
Assessment based on qualitative aspects in accordance with the weighted factor method.
Price criterionweight n/a
Assessment of the price in accordance with the weighted factor method.
07Process & timeline
Publication of tender
28 mei 2026
Closing date for questions Memorandum of Information 1
11 juni 2026 voor 12:00 uur
Publication Memorandum of Information 1 (target date)
23 juni 2026
Closing date for questions Memorandum of Information 2
6 juli 2026 voor 12:00 uur
Publication Memorandum of Information 2 (target date)
14 juli 2026
Closing date for submission of bids (fatal term)
14 augustus 2026 voor 12:00 uur
Demonstration
20 augustus 2026
Award decision (target date)
21 september 2026
Submission of evidence
Uiterlijk zeven (7) kalenderdagen na verzoek
End date standstill period
12 oktober 2026
Effective date of Agreement
1 oktober 2027
08Value in context
€1,500,000
09Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME9981×
2COMPAREX Nederland B.V.SME9442×
3Bechtle direct B.V.SME9433×
4Visma Raet B.V.SME9022×
5Unit4 Business Software Netherlands B.V.SME9020×
6Protinus IT B.V.SME8923×
10Tender documents
TN592561 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260528162252pdfMay 30, 2026 · 201 KB
Bijlage 12 - K5 Use-cases DemonstratiepdfMay 30, 2026 · 119 KB
Bijlage 11 - K1 Programma van WensenxlsxMay 30, 2026 · 27 KB
uea_592561_20260527225947pdfMay 30, 2026 · 543 KB
Bijlage 2 Concept Verwerkersovereenkomst Software voor Digitaal ToetsenpdfMay 30, 2026 · 252 KB
Beschrijvend Document Software voor Digitaal Toetsen Tilburg UniversitypdfMay 30, 2026 · 250 KB
Bijlage 1 Conceptovereenkomst Software voor Digitaal toetsenpdfMay 30, 2026 · 283 KB
Bijlage 6 - GarantverklaringdocxMay 30, 2026 · 26 KB
Bijlage 3 Concept Service Level Agreement Software voor digitaal ToetsenpdfMay 30, 2026 · 297 KB
Bijlage 5 - Algemene verklaringdocxMay 30, 2026 · 66 KB
Bijlage 7 - Verklaring betreffende OnderaannemersdocxMay 30, 2026 · 30 KB
Bijlage 8 - ReferentiesdocxMay 30, 2026 · 30 KB
11Legal themes that may be relevant here
Advies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
12Frequently asked questions
What is the core of the assignment for the software?
The assignment concerns the procurement, implementation, management, and further development of a SaaS-based testing system. This system serves to support both digital testing and the digital support of paper-based tests within Tilburg University, used by approximately 20,000 students.
What technical delivery form must the IT solution comply with?
The IT solution must be delivered in the cloud, specifically in the form of SaaS, PaaS, or IaaS.
What language requirements apply to the execution of the assignment?
In communications with the contracting authority, the Dutch language must be used in word and writing. All documents must be drafted in Dutch, with the exception of the technical documentation (excluding the user manual), which may be in English.
To which contractual conditions must a bidder agree?
Bidders must agree to the conditions of the final draft agreement, the final draft data processing agreement, and the final draft Service Level Agreement (including annexes), as these may change due to the memorandum of information.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
€ 1,5 mln
Gegunde waarden in CPV 48 · leveringen n=653