6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72268000 · Supply of software
Estimated value
€ 1,00M
estimated
To deadline
17d
Jul 3, 2026 · 12:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Assess manuallyconfidence high
This tender concerns the procurement of software, licenses and asset management services for the Municipality of Nieuwkoop with an estimated volume of € 1 million.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Supply of Software, licenses and Software Asset Management services for an initial period of four years with the possibility of three extensions.
The assignment concerns the supply of standard software, licenses, usage rights, cloud, hosting and SaaS services and associated services, including license advisory, Software Asset Management, order and contract administration, reporting, and invoice processing. The objective is to contract a single contractor for the execution of these services throughout the term of the agreement.
1Software€1,000,000
02Strategic insight
Strategic insight · AI analysis
Ensure full substantiation of the partner statuses for Microsoft and Adobe. Verify whether the ISO certifications comply exactly with the stated standards. Ensure that the insurance statement is correctly completed using the prescribed attachment.
03Points of attention
Important · 4
All documents must include page numbering.Important
Bids must be drafted in the Dutch language.Important
Use of the prescribed formats and models is mandatory.Important
Direct contact with employees outside of the contact person may lead to exclusion.Important
04Can I take part?
Technical · 4
Possession of a valid quality management system certified in accordance with ISO 9001:2015 (or equivalent).Technical
Possession of a valid information security management system certified in accordance with ISO 27001:2022 (or equivalent).Technical
Valid Microsoft Solutions Partner (or successor partner program) status.Technical
Valid Adobe authorized reseller/partner status.Technical
Financial · 1
Adequately insured for professional and business liability throughout the entire term of the agreement.Financial
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Sub-award criterion 1: System for ordering, insight and administrative processingweight n/a
Assessment of the system for the ordering process, insight and administrative processing.
Sub-award criterion 2: Method of working and partnershipweight n/a
Assessment of the method of working and the nature of the partnership.
Sub-award criterion 3: Plan of approach for initial Software servicesweight n/a
Assessment of the plan of approach for the initial service provision.
Sub-award criterion 4: Safeguarding the lowest possible purchase priceweight n/a
Assessment of the safeguarding of the lowest possible purchase price.
Sub-award criterion 5: Fixed gross margin on Software purchase priceweight n/a
Assessment of the fixed gross margin on the purchase price of software.
07Process & timeline
Publication of announcement
7 mei 2026
Deadline 1st round of questions
22 mei 2026 om 12.00 uur
Publication 1st Memorandum of Information
29 mei 2026
Deadline 2nd round of questions
12 juni 2026 om 12.00 uur
Publication 2nd Memorandum of Information
19 juni 2026
Deadline for submitting bids
3 juli 2026 om 12.00 uur
Announcement of intention to award
10 juli 2026
Possible verification interviews
14 juli 2026
Final award
31 juli 2026
Intended start of agreement
1 augustus 2026
08Value in context
€1,000,000
09Likely competitors
#Likely bidderFitWins
1COMPAREX Nederland B.V.SME10064×
2PinkRoccade Local Government B.V.SME10066×
3Protinus IT B.V.SME10051×
4Bechtle direct B.V.SME10045×
5Centric Netherlands B.V.SME10072×
6Visma Circle B.V.SME10033×
10Tender documents
Aanbestedingsdocument - Inkoop van SoftwarepdfMay 9, 2026 · 799 KB
TN589240 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260507162715pdfMay 9, 2026 · 211 KB
Bijlage 13 Akkoordverklaring VNG Framework GT MicrosoftdocxMay 9, 2026 · 70 KB
Bijlage 12 PrijsopgavexlsxMay 9, 2026 · 18 KB
Bijlage 10 Akkoordverklaring Conceptovereenkomst en de GIBITdocxMay 9, 2026 · 72 KB
Bijlage 4 Verklaring bedrijfs- en beroepsaansprakelijkheidsverzekeringdocxMay 9, 2026 · 70 KB
Bijlage 1 InschrijfformulierdocxMay 9, 2026 · 79 KB
Bijlage 11 Akkoordverklaring Programma van EisendocxMay 9, 2026 · 70 KB
Bijlage 7 GIBIT 2025pdfMay 9, 2026 · 378 KB
Bijlage 3 ConformiteitsverklaringdocxMay 9, 2026 · 71 KB
Bijlage 2 UEApdfMay 9, 2026 · 576 KB
Bijlage 5 Format voor referentiesdocxMay 9, 2026 · 76 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
12Frequently asked questions
What is the scope of the assignment?
The assignment includes the supply of standard software, licenses, usage rights, cloud, hosting and SaaS services. This includes license advisory, Software Asset Management, order and contract administration, reporting, and invoice processing.
Can the assignment be carried out by multiple parties?
No, the assignment is focused on contracting a single contractor for the execution of the full range of services, including the full SaaS services and the associated license and asset management.
Which suitability requirements must bidders meet?
Bidders must have relevant experience in supplying standard software, cloud hosting and SaaS services. Competence in Software Asset Management and invoicing administration is also required, as well as proof of financial stability and compliance with digital standards.
Which legal framework applies to the ICT services?
The assignment is carried out in accordance with the GIBIT 2025. This framework contains provisions regarding, among other things, information security, privacy, data processor relationships, maintenance, support, algorithmic applications, and the mandatory requirement of an exit plan.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 1,0 mln
Gegunde waarden in CPV 72 · diensten n=1436