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AwardedServicesEuropeanOpen

Cleaning maintenance

Het Vrijzinnig-Christelijk Lyceum · Open · 1 lots · 375925
Type
Services
90900000
Estimated value
€ 1,30M
awarded
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

This concerns a contract for cleaning maintenance with a duration of four years plus options, where the execution is managed based on specific KPIs for personnel and quality.

Services · Open · European procedure

European
Contracting authority
Het Vrijzinnig-Christelijk Lyceum
Contract type
Services
Open
Estimated value
€1,300,000
awarded value
Submission deadline
Ongoing
09:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
90900000
Location
Netherlands
CharacteristicsCPV 90ServicesEU tender

01What is being requested

Cleaning maintenance for Het Vrijzinnig-Christelijk Lyceum with a duration from January 2026 through December 2029, including four option years of one year each.

The contract concerns the execution of cleaning maintenance for Het VCL. [newline] [newline]The scope of the contract includes the following activities: [newline]• Regular cleaning maintenance; [newline]• Specialist floor maintenance; [newline]• Window cleaning; [newline]• Extra works; [newline]• Supply of sanitary supplies

90900000Services
1Cleaning maintenance—

02Outcome

Awarded

Van Holstein Schoonmaakdiensten B.V.

Award value
€1,300,000
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure strict monitoring of the KPI standards regarding staffing levels and instructions. Take into account the liability limits and the obligation for electronic invoicing. Ensure that the confidentiality obligation and the rules regarding intellectual property are fully secured in the business operations.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 6
Replacement of personnel requires prior consent from the contracting authority.Important
Subcontracting is only permitted after written consent.Important
Liability is limited to a maximum of four times the contract value per event.Important
Invoicing must be carried out exclusively electronically via an e-invoice.Important
The deployment of minors younger than 22 years may not exceed 10%.Important
The deployment of own students or parents of students is not permitted.Important

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

KPI Personnelweight n/a

Assessment based on deployment of permanent staff, instruction of new personnel, deployment of minors/students/parents, BHV+EHBO, VOG, and work clothing.

KPI Executionweight n/a

Assessment based on DKS measurements, quality measurements, perception measurements, planning in case of deficiencies, fulfillment of commitments, and use of the logbook.

07Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

08Bidders in this segment

#Likely bidderFitWins
1CSU B.V.SME100181×
2AsitoUnknown10068×
3Effektief Groep B.V.SME10043×
4Gom SchoonhoudenUnknown10037×
5Novon Schoonmaak Gebouwen B.V.SME10020×
6NIVO NoordUnknown10027×

09Tender documents

TN523322 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251111092458pdfNov 12, 2025 · 8 KB
NvI 2 Schoonmaak VCLpdfMay 27, 2025 · 39 KB
Aanbestedingsleidraad Schoonmaakonderhoud Het VCL NvI1pdfMay 15, 2025 · 270 KB
NvI 1 Schoonmaak VCLpdfMay 15, 2025 · 56 KB
Bijlage 1 Programma van Eisen SchoonmaakpdfApr 24, 2025 · 222 KB
uea_523322_20250422155232pdfApr 24, 2025 · 292 KB
Bijlage 5 Format Nota van InlichtingendocxApr 24, 2025 · 26 KB
Aanbestedingsleidraad Schoonmaakonderdhoud_Het VCLpdfApr 24, 2025 · 270 KB
Bijlage 4 Prijzenblad Schoonmaak VCLxlsxApr 24, 2025 · 462 KB
Bijlage 2A Overeenkomst - SchoonmaakpdfApr 24, 2025 · 133 KB
Bijlage 7 KPI scoringsmodelpdfApr 24, 2025 · 95 KB
Bijlage 2B WachtkamerovereenkomstpdfApr 24, 2025 · 71 KB

10Legal themes that may be relevant here

11Frequently asked questions

What is the scope of the work for the cleaning maintenance?
The scope of the contract includes regular cleaning maintenance, specialist floor maintenance, window cleaning, extra works, and the supply of sanitary supplies.
Which personnel KPIs must the contractor meet?
The contractor must deploy at least one BHV-trained employee with a valid first aid diploma per location. Additionally, the deployment of minors (younger than 22 years) must be limited to a maximum of 10%, and the deployment of own students or parents of students is not permitted.
What requirements are set for the deployment of personnel and work clothing?
At least 50% of the total number of employees must consist of permanent staff. Additionally, the contractor must ensure that all employees wear work clothing.
Under what conditions can persons tasked with the services be replaced?
Replacement of persons tasked with performing the services can only take place by exception and after prior consent from the contracting authority. The contracting authority will not withhold this consent on unreasonable grounds.

Automatically compiled from the official tender data and documents.

12Estimated value versus the market

p25
€ 214K
median
€ 466K
p75
€ 1,2 mln
€ 1,3 mln

Gegunde waarden in CPV 90 · diensten n=2216