Het Utrechts Archief is looking for a contractor for the scanning of documents in various formats and large quantities, in accordance with prior agreements. The scanned documents will subsequently be published. Following the award, a pilot will be started during which the contracting authority and the contractor have the opportunity to expand the services. The contracting authority retains the right to terminate the pilot at any time without costs to the contractor. If the pilot proves successful, the contracting authority may structurally adopt the pilot activities instead of the basic services. The procedure is public, without a CPV code, and focuses on services. The assignment requires a reliable, scalable scanning infrastructure, experience with document publication, and a flexible contractual approach.
Services · Open · European procedure
01What is being requested
Het Utrechts Archief is looking for a contractor for the scanning of documents in various formats and large quantities, in accordance with prior agreements. The scanned documents will subsequently be published. Following the award, a pilot will be started during which the contracting authority and the contractor have the opportunity to expand the services. The contracting authority retains the right to terminate the pilot at any time without costs to the contractor. If the pilot proves successful, the contracting authority may structurally adopt the pilot activities instead of the basic services. The procedure is public, without a CPV code, and focuses on services. The assignment requires a reliable, scalable scanning infrastructure, experience with document publication, and a flexible contractual approach.
The scanning of documents in various formats and large quantities in accordance with the agreements. After scanning, documents are published. Following the award, coordination with the Contractor will take place regarding the possible expansion of services. This will initiate a pilot. The Contracting Authority has the right to cease the pilot at any time without being liable for costs to the Contractor. Additionally, the Contracting Authority may structurally procure the services tested during the pilot instead of the basic services.
02Outcome
Groenendijk Microfilm- en Scanservice B.V.
03Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
04Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
05Bidders in this segment
06Tender documents
07Legal themes that may be relevant here
08Frequently asked questions
What does the scanning assignment entail?
How is the pilot phase within this assignment organized?
What are the possibilities after a successful pilot?
Automatically compiled from the official tender data and documents.
09Estimated value versus the market
€ 200K
€ 640K
€ 3,0 mln
Gegunde waarden in CPV 79 · diensten n=4949