Universiteit Leiden is seeking a supplier for a fully integrated reservation system. The system must support the booking, management, and tracking of various facilities (rooms, equipment, vehicles), including real-time availability, reservation confirmations, and reporting. The procurement includes delivery, implementation, management, and maintenance. The supplier must have experience with similar projects in education, provide a scalable and secure IT architecture, and comply with Dutch privacy legislation (AVG). The solution must have a user-friendly interface for both students and staff, and enable integration with existing systems (e.g., student information system, e-mail). The procurement follows an open procedure, allowing a wide range of bidders to participate. Universiteit Leiden emphasizes a sustainable, cost-efficient solution with clear service-level agreements (SLAs) for availability and support.
Supplies · Open · European procedure
01What is being requested
Universiteit Leiden is seeking a supplier for a fully integrated reservation system. The system must support the booking, management, and tracking of various facilities (rooms, equipment, vehicles), including real-time availability, reservation confirmations, and reporting. The procurement includes delivery, implementation, management, and maintenance. The supplier must have experience with similar projects in education, provide a scalable and secure IT architecture, and comply with Dutch privacy legislation (AVG). The solution must have a user-friendly interface for both students and staff, and enable integration with existing systems (e.g., student information system, e-mail). The procurement follows an open procedure, allowing a wide range of bidders to participate. Universiteit Leiden emphasizes a sustainable, cost-efficient solution with clear service-level agreements (SLAs) for availability and support.
Procurement for the conclusion of an agreement with one contractor for the delivery, implementation, management, and maintenance of a reservation system for the benefit of Universiteit Leiden.
02Exclusion grounds
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
03Value in context
04Bidders in this segment
05Legal themes that may be relevant here
06Frequently asked questions
What is the scope of the assignment for the reservation system?
Which functionalities must the reservation system support?
What technical requirements must the IT architecture meet?
What requirements are set regarding privacy and service?
Automatically compiled from the official tender data and documents.
07Estimated value versus the market
€ 350K
€ 737K
€ 1,9 mln
Gegunde waarden in CPV 48 · leveringen n=653