6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
-54d
Apr 23, 2026 · 10:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
The Municipality of Altena is looking for an integrated SaaS solution for a council information system to support the meeting and decision-making cycle. The assignment has an initial term of four years with two extension options.
Supplies · Open · European procedure
European1 exclusion groundsComplete timeline
CharacteristicsCPV 48SuppliesEU tender
01What is being requested
Delivery, implementation, and operation of one integrated council information system as a SaaS solution. The assignment includes the full setup, data migration, and support during a fixed term of four years.
The assignment includes the delivery, implementation, and operation during the term of the agreement of one integrated council information system (RIS) as a Software as a Service (SaaS) solution. The supplier is responsible for hosting, technical management, maintenance, updates, and security of the system. The Municipality of Altena performs the functional management, including the management of authorizations and the configuration of the system.
1Council Information System—
02Strategic insight
Strategic insight · AI analysis
Ensure a complete SaaS solution that integrally supports all mandatory modules. Pay close attention to information security in accordance with BIO2 standards. Check whether the optional modules can be activated without restrictions.
03Points of attention
Important · 4
It is not permitted to include variants in the bid.Important
Any reservation makes the bid invalid.Important
The bid must relate to the entire assignment.Important
Technical problems during submission are at the risk of the bidder.Important
04Can I take part?
Exclusion ground — Exclusion of Russian parties.
Other — Compliance with the grounds for exclusion.
05Exclusion grounds
Exclusion grounds (1)
- Exclusion of Russian parties.
06Award criteria
K1 Requirements Packageweight n/a
Assessment of the requirements package.
K2- Implementation and adoptionweight n/a
Assessment of implementation and adoption.
K3 Visionweight n/a
Assessment of the vision.
Price criterionweight n/a
Assessment of the price based on the price criterion.
07Process & timeline
Publication of tender documents
16 maart 2026
Closing date for submitting questions
23 maart 2026, 10:00 uur
Publication of Memorandum of Information
30 maart 2026
Closing date for submitting follow-up questions following 1st memorandum of information
6 april 2026 voor 10:00 uur
Publication of Memorandum of Information
13 april 2026
Closing date for submission of the bid
23 april 2026, 10:00 uur
Demo rounds
Week 21
Award decision
Week 22/23
Final award
14 juli 2026
Implementation period
augustus – december 2026
Effective date of agreement
1 januari 2027
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Afas Software B.V.SME10081×
2COMPAREX Nederland B.V.SME10042×
3PinkRoccade Local Government B.V.SME10038×
4Visma Roxit B.V.SME10016×
5Unit4 Business Software Netherlands B.V.SME10020×
6Visma Circle B.V.SME9923×
10Tender documents
Beschrijvend Document Raadsinformatiesysteem gemeente AltenapdfMar 15, 2026 · 589 KB
Bijlage 5 Concept verwerkersovereenkomstpdfMar 15, 2026 · 360 KB
Bijlage 2 Programma van eisen (en wensen)pdfMar 15, 2026 · 369 KB
Bijlage 10 Verklaring sanctiepakket RuslanddocxMar 15, 2026 · 20 KB
Bijlage 9 Verklaring referentie voor kerncompetentiedocxMar 15, 2026 · 21 KB
Bijlage 3 ConceptovereenkomstpdfMar 15, 2026 · 235 KB
Bijlage 1 KlachtenregelingpdfMar 15, 2026 · 232 KB
TN577148 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260313202601pdfMar 15, 2026 · 200 KB
Bijlage 6 PrijzenbladxlsxMar 15, 2026 · 20 KB
Bijlage 8 Wensenpakket raadsinformatiesysteem AltenaxlsxMar 15, 2026 · 17 KB
Bijlage 4 GIBIT 2025pdfMar 15, 2026 · 327 KB
Bijlage 7 UEApdfMar 15, 2026 · 508 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 442> Europese openbare procedure voor een overheidsopdracht voor werken voor het ontwerpen en uitvoeren van integraal groot onderhoudComplaint upheldAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni
12Frequently asked questions
What is the scope of the assignment for the council information system?
The assignment includes the delivery, implementation, and operation of one integrated council information system (RIS) as Software as a Service (SaaS). The supplier is responsible for the hosting, technical management, maintenance, updates, and security of the system.
Which suitability criteria are applied to the supplier?
Bidders must have at least 2 years of experience in delivering RIS-SaaS solutions for Dutch municipalities. Additionally, a proven method for the protection of municipal data is required (such as GDPR, ISO 27001 or similar) and there must be support for a partnership through municipality-specific configuration capacity.
How is the division of management between the supplier and the municipality arranged?
The supplier provides the technical management, hosting, maintenance, updates, and security. The Municipality of Altena performs the functional management itself, including the configuration of the system and the management of authorizations.
Which mandatory selection requirements must a bid meet?
Bidders must answer the Program of Requirements (Annex 2) and the Requirements Package (Annex 8). Additionally, it is necessary to sign the draft agreement (Annex 3/5) according to the current contracts of the municipality and to complete a registration with the GIBIT portal (Annex 4).
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 737K
€ 737K
p75
€ 1,9 mln
€ 1,9 mln
deze opdracht
Gegunde waarden in CPV 48 · leveringen n=653