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AwardedServicesEuropeanOpen

Council Information System

Gemeente Dongen · Open · 1 lots · 385925
Type
Services
72000000
Estimated value
Not published
To deadline
Ongoing
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

Municipality of Dongen is looking for a supplier for a complete council information system, including implementation and hosting, for a period of four years. The award will be based on the best price-quality ratio.

Services · Open · European procedure

European1 exclusion groundsComplete timeline
Contracting authority
Gemeente Dongen
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
Ongoing
11:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

The assignment concerns the supply, implementation, and hosting of a council information system and meeting app. The agreement has a fixed term of four years with the possibility of one extension.

The contract for the council information system is expiring, necessitating a new procurement procedure. The Municipality of Dongen wishes to enter into an agreement for the supply, implementation, and hosting of a council information system and meeting app to support meetings of the council, the executive board, the management, and the objection committees. The Municipality of Dongen also wishes to focus on the acceptance of the system by all end users during this assignment.

72000000Services
1Council Information System—

02Outcome

Awarded

iBabs B.V.

Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
Ensure a complete submission of all required documents in the digital vault. When completing the UEA, pay specific attention to the changed questioning format after April 2024. If you form a combination, all members must individually provide a signed UEA.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 5
Submitting a variant is not permitted.Important
A bid must relate to the entire assignment.Important
Any reservation renders the bid invalid.Important
Communication with the contracting authority must take place exclusively digitally via TenderNed.Important
The use of standard letterhead containing general terms and conditions will be regarded as an error.Important

05Can I take part?

Exclusion ground — comply with the stated grounds for exclusion in the UEA (parts III A, III B, and III C).
Technical — comply with the stated suitability requirements in the UEA (part IV).

06Exclusion grounds

Exclusion grounds (1)
  • comply with the stated grounds for exclusion in the UEA (parts III A, III B, and III C).

07Award criteria

best price-quality ratioweight n/a

The award is based on the best price-quality ratio.

08Process & timeline

Publication of procurement documents
Donderdag 10 juli 2025
Deadline for submitting questions
Dinsdag 12 augustus 2025 13:00 uur
Publication of Memorandum of Information
Maandag 18 augustus 2025
Second Memorandum of Information
Maandag 25 augustus 2025 13:00 uur
Publication of second Memorandum of Information
Dinsdag 2 september 2025
Deadline for submission of the bid
Donderdag 18 september 2025 11:00 uur
Presentations by Bidders
Dinsdag 23 september 2025
Award decision
Vrijdag 10 oktober 2025
Final award
Dinsdag 4 november 2025
Start of the assignment
Januari 2026
Delivery of ICT solution
Februari 2026

09Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

10Bidders in this segment

#Likely bidderFitWins
1Protinus IT B.V.SME10032×
2Bechtle direct B.V.SME10025×
3Centric Netherlands B.V.SME9956×
4Afas Software B.V.SME9932×
5PinkRoccade Local Government B.V.SME9934×
6COMPAREX Nederland B.V.SME9930×

11Tender documents

TN536867 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251114120851pdfNov 16, 2025 · 10 KB
Nota van Inlichtingen - 3 (aanvulling)xlsxSep 4, 2025 · 21 KB
Bijlage 1 Inschrijvingsbiljet - NVI2xlsxSep 2, 2025 · 13 KB
Nota van Inlichtingen - 2xlsxSep 2, 2025 · 25 KB
Beschrijvend document Raadsinformatiesysteem K011375 - NVI1pdfAug 19, 2025 · 456 KB
Nota van Inlichtingen - 1xlsxAug 19, 2025 · 44 KB
Bijlage 4 Inkoopvoorwaarden GIBIT 2023pdfJul 12, 2025 · 1183 KB
Bijlage 9 FacturatievereistenpdfJul 12, 2025 · 106 KB
TN536867 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250710161531pdfJul 12, 2025 · 9 KB
Beschrijvend document Raadsinformatiesysteem K011375pdfJul 12, 2025 · 456 KB
Bijlage 3 Programma van Eisen RaadsinformatiesysteempdfJul 12, 2025 · 158 KB
Bijlage 2 Uniform Europees Aanbestedingsdocument (UEA)pdfJul 12, 2025 · 334 KB

12Legal themes that may be relevant here

13Frequently asked questions

What is the scope of the assignment for the council information system?
The assignment includes the supply, implementation, and hosting of a council information system and meeting app. This system serves to support the meetings of the council, the executive board, the management, and the objection committees.
Which aspect of the implementation does the municipality place extra emphasis on?
In the execution of this assignment, the Municipality of Dongen specifically wants to pay attention to the acceptance of the system by all end users.
Which topics are covered within the contractual terms?
The contractual terms of the agreement include provisions regarding the form and duration of the agreement, financial provisions, and compliance with the General Data Protection Regulation (GDPR).

Automatically compiled from the official tender data and documents.

14Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436