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AwardedServicesEuropeanOpen

Council Information System

Gemeente Lochem · Open · 1 lots · 375717
Type
Services
72000000
Estimated value
€ 618K
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high

Tender for the delivery of a new council information system and BIS by the Municipality of Lochem, where quality carries significant weight relative to price.

Services · Open · European procedure

European
Contracting authority
Gemeente Lochem
Contract type
Services
Open
Estimated value
€617,627
awarded value
Submission deadline
Ongoing
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
72000000
Location
Netherlands
CharacteristicsCPV 72ServicesEU tender

01What is being requested

The assignment concerns the delivery of a Council Information System and BIS for the Municipality of Lochem, including the migration of existing data.

Council Information System (RIS), Executive Information System (BIS), and a paperless meeting solution.

72000000Services
1RIS/BIS—

02Outcome

Awarded

NotuBiz Nederland B.V.

Award value
€617,627
Bidders
3

03Strategic insight

“
Strategic insight · AI analysis
When providing the qualitative substantiation, focus strongly on the objectives such as citizen participation and efficiency, as these serve as award criteria. Ensure that the reference fully complies with all technical interfaces to prevent exclusion. Be transparent about the roadmap of functionalities instead of marking incomplete requirements as 'yes'.
Read automatically from the tender documents using AI. Always verify against the original documents.

04Points of attention

Important · 7
The reference project must meet all mentioned components of the suitability requirement.Important
Functionalities that are not immediately available may not be answered as 'yes' in Annex L.Important
During migration, privacy-sensitive information must be restricted to authorized parties in accordance with the BIO.Important
Data migration can be executed via YAML files or an API.Important
The integrity statement requirement for employees and subcontractors has been removed.Important
For AI functionalities, prior consultation must take place and preconditions must be coordinated.Important
The encryption requirement has been updated to TLS 1.3 or higher.Important

05Can I take part?

Technical — In the past three years, have implemented and maintained at least one council information system with a paperless meeting solution, featuring live data exchange with a meeting management system (C-meets or MVI), an interface with a case management system, and an interface with an e-depot.

06Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

07Award criteria

Qualityweight n/a

The ratio between price and quality is 10/90.

Price10%

The price weighting is 10% in combination with a price ceiling.

Objectivesweight n/a

Bidders must elaborate on the objectives regarding citizen participation, efficiency in the decision-making process, and improved search functionality as an award criterion.

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Bidders in this segment

#Likely bidderFitWins
1Afas Software B.V.SME10084×
2Visma Circle B.V.SME10035×
3Visma Roxit B.V.SME10029×
4NotuBiz Nederland b.v.SME10017×
5PinkRoccade Local Government B.V.SME9966×
6Centric Netherlands B.V.SME9872×

10Tender documents

TN522704 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250930140403pdfOct 1, 2025 · 8 KB
Lochem PvEW RISBIS v1_12 na NvI-1en2pdfMay 28, 2025 · 982 KB
Nota van inlichtingen 2025-05-28-2pdfMay 28, 2025 · 28 KB
Nota van inlichtingen 2025-05-19-1pdfMay 19, 2025 · 177 KB
Bijlage O Werkinstructied griffiezipMay 19, 2025 · 1882 KB
Lochem PvEW RISBIS v1_11 na NvI-1pdfMay 19, 2025 · 1596 KB
uea_522704_20250417173911pdfApr 20, 2025 · 292 KB
TN522704 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250418162314pdfApr 20, 2025 · 7 KB
Offerte aanvraag RIS,BIS 18apr25pdfApr 20, 2025 · 973 KB
PvE,W en BijlagenzipApr 20, 2025 · 4673 KB
Bijlagen bij offerte aanvraag 18apr25zipApr 20, 2025 · 1765 KB

11Legal themes that may be relevant here

12Frequently asked questions

How is the price weighted in the assessment?
The price weighting is 10% in combination with a price ceiling.
What facilities are available for the demonstration?
A large digital screen with an HDMI connection is available, as well as basic facilities such as power outlets and a wireless network.
Who is responsible for the scheduling during the demonstration?
The bidder is responsible for the further scheduling of the demonstration. However, there must be sufficient time for asking questions within the indicated time.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 327K
median
€ 800K
p75
€ 2,5 mln
deze opdracht

Gegunde waarden in CPV 72 · diensten n=1436