Council and Executive Information System
IJsselgemeenten is looking for a SaaS solution for a council and executive information system including a meeting solution and management for a maximum period of approximately 8 years. The award will take place on the basis of the best price-quality ratio, where user-friendliness and the demonstration play a major role.
Services · Open · European procedure
01What is being requested
Delivery of a SaaS solution for a council and executive information system (RISBIS) and a paperless meeting solution, including webcasting, implementation, migration, and management. The contract has a duration of 4 years and 3 months with the possibility of 4 extensions of 1 year (maximum duration until 31 March 2035).
The municipal councils, executive boards, and civil service support of Capelle- en Krimpen aan den IJssel wish to procure a council information system (RIS), executive information system (BIS), and paperless meeting solution through this procurement. It concerns a SaaS solution. A precise description of the solution to be delivered is included in the Program of Requirements and Desires (PvEW).
02Strategic insight
<ul Focus strongly on the user experience and the demo, as this carries the most weight with 25 points. Ensure a SMART formulated implementation plan and a roadmap that aligns with 'Democratie Dichtbij'. Keep the total price strictly below the ceiling amount of € 1,300,000.00 to prevent exclusion. Ensure that all quality proofs (ISO) and references are available immediately upon submission.
03Points of attention
04Can I take part?
05Exclusion grounds
- Comply with all grounds for exclusion in the UEA
- Declaration of no Russian involvement (Annex 1)
- Extract from the Commercial Register not older than 6 months
- Certificate of conduct for procurement not older than 2 years
- Tax authority statement not older than 6 months
- Valid and comprehensive liability insurance
06Award criteria
Description of how the solution contributes to easier and more intuitive use for the registry, executive secretariats, council and board members, and residents. Maximum 5 A4, Arial font, 10 point.
Score based on filling in desires in Annex L. The score is calculated as: (points obtained / 118) x 20.
Approach for a seamless transition as of 1 January 2027, including involvement of organizations, data migration, planning, and management. Maximum 7 A4, Arial font, 10 point.
Support for professional users and chain partners, and a roadmap with future developments including a vision on 'Democratie Dichtbij'. Maximum 5 A4, Arial font, 10 point.
Demonstration of the solution for two user groups (registry/secretariats and council member/resident) with specific functionalities. Duration: 1 hour and 45 minutes.
Divided into annual costs (7.5 points) and one-off costs (2.5 points) via specific formulas based on min/max prices.
07Process & timeline
08Value in context
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Likely competitors
10Tender documents
11Legal themes that may be relevant here
12Frequently asked questions
What kind of solution is being procured?
What technical requirements must the SaaS delivery meet?
What requirements apply to language and data protection?
What experience is expected from the provider?
Which procurement conditions apply to this assignment?
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
€ 327K
€ 800K
€ 2,5 mln
Gegunde waarden in CPV 72 · diensten n=1436