OpenSuppliesEuropeanOpen
Printers, Multifunctionals and Reprographic Machines
Stichting "Het Rijnlands Lyceum" · Open · 1 lots · 411134
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30232100 · Printers and plotters
Estimated value
Not published
To deadline
-70d
Apr 7, 2026 · 09:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Delivery and maintenance of printers, multifunctionals, and reprographic machines on a lease basis for the locations of Stichting Het Rijnlands Lyceum for a period of five years with two option years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tender
01What is being requested
The delivery and maintenance of Printers, Multifunctionals and Reprographic Machines on the basis of lease for various locations of Stichting Het Rijnlands Lyceum. The assignment includes turn-key delivery of equipment and software, delivery of toners and staples, maintenance, malfunction rectification, and the collection of equipment at the end of the 5-year term (with two option years).
The assignment concerns the delivery and maintenance of Printers, Multifunctionals and Reprographic Machines for the locations of Het Rijnlands Lyceum as mentioned in paragraph 1.2 of this tender guideline. The contractor shall execute the assignment in accordance with the program of requirements as included in Annex 1. The assignment, based on lease, consists of: • The turn-key delivery of Equipment and Software; • The delivery of toners and staples; • The maintenance of Equipment and Software; • The rectification of malfunctions; • The collection of Equipment at the end of the agreement peri
1Multifunctionals—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure a very strong substantiation of the software integration (Apple/Google Drive) and the implementation (including proof of concept on location), as these are crucial quality components. Strictly observe the page limit of eight A4 pages to prevent exclusion from the price assessment. Focus on the added value for education and the sustainability of the equipment to exceed the required 26 quality points.
03Points of attention
Important · 7
The response to the open questions may cover a maximum of eight readable A4 pages in total.Important
Each answer to an open question must be submitted in a separate PDF file.Important
Achieving a minimum of 26 points on the qualitative questions is a requirement for price assessment.Important
It is not permitted to include links or references to additional information in the response.Important
It is forbidden to seek contact with employees of the contracting authority or members of the assessment committee to influence the procedure.Important
Variants are not permitted and will not be assessed.Important
The bidder must declare that there is no Russian ownership or Russian involvement.Important
04Can I take part?
Technical · 2
Experience with the delivery and maintenance of Multifunctionals with a cloud-based follow-me solution to an organization in education.Technical
Experience with the delivery and maintenance of Reprographic Machines to an organization in education.Technical
Other · 1
Reference assignments must not have been terminated longer than three years ago.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Quality50 punten
Assessment of four open questions: 1. Software (15 points), 2. Added value (15 points), 3. Implementation (10 points), 4. Sustainability (10 points).
Price50 punten
Assessment in accordance with the completed price sheet based on the lowest total price.
07Process & timeline
Publication
5 februari 2026
Closing of first written question round
4 maart 2026 tot 09.00 uur
Publication of first memorandum of information
11 maart 2026
Closing of second written question round
17 maart 2026 tot 09.00 uur
Publication of second memorandum of information
23 maart 2026
Tender deadline
7 april 2026 tot 09.00 uur
Award decision
20 april 2026
Objection period
21 april t/m 11 mei 2026
Start date
1 januari 2027
End date
31 december 2031
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100100×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Odin Onderwijs B.V. h.o.d.n. CloudwiseSME98165×
5Dustin Netherlands B.V.SME98109×
6Bechtle direct B.V.SME9885×
10Tender documents
Bijlage 6 Template SRL verwerkersovereenkomstpdfFeb 6, 2026 · 308 KB
Bijlage 2 Overeenkomst MultifunctionalspdfFeb 6, 2026 · 237 KB
Bijlage 3 Format ReferentieverklaringdocxFeb 6, 2026 · 60 KB
Aanbestedingsleidraad Multifunctionals Het Rijnlands LyceumpdfFeb 6, 2026 · 272 KB
uea_570192_20260204132216pdfFeb 6, 2026 · 308 KB
TN570192 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260205141853pdfFeb 6, 2026 · 142 KB
Bijlage 1 Programma van Eisen MultifunctionalspdfFeb 6, 2026 · 386 KB
Bijlage 4 Prijzenblad MultifunctionalsxlsxFeb 6, 2026 · 29 KB
Bijlage 5 Format Nota van InlichtingendocxFeb 6, 2026 · 53 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
12Frequently asked questions
What does the assignment for the delivery and maintenance of the equipment entail?
The assignment is based on lease and includes the turn-key delivery of equipment and software, the delivery of toners and staples, the maintenance of the equipment and software, the rectification of malfunctions, and the collection of the equipment at the end of the agreement period.
Which suitability criteria must a bidder meet?
Bidders must have at least one year of experience with lease deliveries for multifunctional printers in education and must have a well-functioning technical maintenance team.
What reporting obligations apply to the contractor?
The contractor must provide continuous online insight into the number of prints per device (broken down by black, color, and format) and periodically provide information regarding malfunction overviews, complaint overviews, lead times, and availability per device.
How is the consultation between the contracting authority and the contractor organized?
Consultation takes place twice a year at the location of the contracting authority between the contract manager and the contractor. At least two weeks before this consultation, the contract manager receives a management report with findings and advice.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
deze opdracht
Gegunde waarden in CPV 30 · leveringen n=1263