PlannedServicesMarktconsultatieGreen
Pre-depot solution
Werkorganisatie HLT Samen · Marktconsultatie · 1 lots · 426166
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000 · IT services: advisory,
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Market consultation for a pre-depot solution to sustainably manage inactive government information for the municipalities of Hillegom, Lisse, and Teylingen. The final tender will take place via a European procedure with award based on the best price-quality ratio.
Services · Marktconsultatie · National procedure
Sustainability countsComplete timeline
CharacteristicsCPV 72ServicesGreen / SPPpre-depotgovernment informationArchives Act
01What is being requested
Selecting, implementing, and managing a pre-depot solution for the sustainable management of inactive but must-be-retained government information. The contract has an intended initial duration of at least four years with possible extension options.
HLTsamen understands a pre-depot to be a facility for the sustainable management of inactive but must-be-retained government information, prior to destruction or transfer to a formal eDepot. Please refer to the Market Consultation document for more extensive information, preconditions, and principles.
1Pre-depot solution—
02Strategic insight
Strategic insight · AI analysis
Focus on migration capabilities and the preservation of metadata and context from legacy systems. Emphasize cloud-native (SaaS) capabilities and alignment with BIO2, NIS2 and the Cybersecurity Act. Demonstrate how the solution supports multiple data custodians within a single facility with strict authorizations.
03Points of attention
Important · 6
The solution is not a replacement for a case management system or collaboration platform.Important
Compliance with GIBIT 2025 is required as the basis for the agreement.Important
Social Return will be applied.Important
The solution must provide support for multiple data custodians (logically separated management per municipality).Important
There is a strong focus on open standards and interoperability to limit vendor lock-in.Important
The solution must align with Common Ground and relevant legislation such as the Archives Act and the Open Government Act.Important
04Award criteria
Most Economically Advantageous Tender (best price-quality ratio)weight n/a
The tender is issued where the best price-quality ratio is used as the award criterion.
05Process & timeline
Deadline for submission of written questions
04/06/2026 23:59 +02:00
In-depth demo sessions (preferred dates)
08-06-2026
In-depth demo sessions (preferred dates)
10-06-2026
In-depth demo sessions (preferred dates)
15-06-2026
In-depth demo sessions (preferred dates)
24-06-2026
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
07Likely competitors
#Likely bidderFitWins
1PQR B.V.SME9530×
2KPN B.V.SME9528×
3Afas Software B.V.SME9484×
4Centric Netherlands B.V.SME9472×
5PinkRoccade Local Government B.V.SME9366×
6Protinus IT B.V.SME9351×
08Tender documents
TN591799 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260522113154pdfMay 22, 2026 · 181 KB
Bijlage1 Antwoordformulier marktconsultatie HLTsamen v1.0docxMay 22, 2026 · 102 KB
Marktconsultatie pre-depot HLTsamen v1.0pdfMay 22, 2026 · 269 KB
09Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
10Frequently asked questions
What is understood by a pre-depot solution?
A facility for the sustainable management of inactive but must-be-retained government information, prior to destruction or transfer to a formal eDepot.
What expertise is required to participate in the market consultation?
Experience with the full archiving cycle (storage, appraisal, destruction, transfer) and knowledge of and experience working with archive and metadata standards.
What is the purpose of this market consultation?
The results of this consultation will be used to shape the final procurement strategy, the Program of Requirements, and the award criteria.
Is there a possibility for an in-depth demo session?
Selected suppliers may be invited for an in-depth session consisting of a demo of approximately 1 hour and 45 minutes.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436