OpenServicesEuropeanOpen
Postal Services
Gemeenschappelijke Regeling Belastingsamenwerking SaBeWa Zeeland · Open · 1 lots · 419173
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
64110000 · Postal services
Estimated value
€ 1,80M
estimated
To deadline
-21d
May 26, 2026 · 12:00
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
Tender for the production, dispatch, and processing of physical and digital postal services for Sabewa Zeeland, including incoming mail and digital archiving.
Services · Open · European procedure
European2 exclusion groundsComplete timeline
CharacteristicsCPV 64ServicesEU tender
01What is being requested
Services for the production and dispatch of outgoing mail (physical and digital) and the processing of incoming mail. The assignment comprises two scenarios (Scenario A: print-ready PDFs and Scenario B: data files) with an estimated value of € 300,000.00 excluding VAT per year and an initial term of four (4) years.
With this tender, Sabewa Zeeland aims to contract a professional and reliable contractor for the integral provision of the production and dispatch of outgoing mail streams and, if applicable, the processing of incoming mail. The services relate to tax assessments and other correspondence within the framework of municipal taxes, water board taxes, and the Wet WOZ (Valuation of Immovable Property Act). The contractor must be able to perform the services based on both provided print-ready files and data files for document generation, ensuring quality, continuity, information security, an
1Postal Services€1,800,000
02Strategic insight
Strategic insight · AI analysis
Ensure full operational setup of both scenarios (A and B) to meet the flexibility requirement. Focus in the qualitative elaboration on the management of peak loads during the assessment runs in February and March. Ensure that information security and archiving demonstrably comply with the strict requirements regarding GDPR and the Archiefwet (Archives Act).
03Points of attention
Important · 6
Scenarios: The contractor must have both scenarios (A and B) operationally available.Important
Scenario transition: A transition between scenarios must be able to be facilitated without interruption of production.Important
Peak load: The supplier must be able to manage the peak load around the annual assessment runs in February and March.Important
New participants: Sabewa Zeeland reserves the right to allow other government organizations to join the agreement during the term.Important
Waiting room construction: A waiting room agreement (wachtkamerovereenkomst) applies to the second-ranked bidder.Important
Sanctions: A statement must be provided that the party is not subject to the Russia sanctions package.Important
04Can I take part?
Exclusion ground · 2
Gedragsverklaring Aanbesteden (GVA)Exclusion ground
Not subject to Russia sanctions package (Regulation (EU) 2022/576)Exclusion ground
Financial · 2
Registration in a commercial register (KvK)Financial
Professional or business liability (copy of valid policy)Financial
Technical · 3
ReferencesTechnical
Quality assurance in accordance with ISO 9001Technical
Information security in accordance with ISO 27001Technical
05Exclusion grounds
Exclusion grounds (2)
- Gedragsverklaring Aanbesteden (GVA)
- Not subject to Russia sanctions package (Regulation (EU) 2022/576)
06Award criteria
Sub-award criterion 1 Management of the production and dispatch processweight n/a
Sub-award criterion 2 Organization of services and cooperationweight n/a
Sub-award criterion 3 Archiving, digitizing, and document managementweight n/a
Priceweight n/a
07Process & timeline
Publication of tender
2026-04-08
Closing date for submitting questions
2026-04-17T12:00:00
Publication of Memorandum of Information 1 (target date)
2026-04-24
Closing date for submitting second round of questions
2026-05-06T12:00:00
Publication of Memorandum of Information 2 (target date)
2026-05-13
Closing date for submission of tender
2026-05-26T12:00:00
Notification of provisional award (target date)
2026-06-16
Final award decision
2026-07-07
Start of services
2026-08-01
08Value in context
€1,800,000
09Likely competitors
#Likely bidderFitWins
1Koninklijke PostNL B.V. SME10022×
2Vodafone Libertel B.V.SME8523×
3Cycloon Post B.V.SME8411×
4NB Promotions B.V.SME671×
5PostNL Pakketten Benelux B.V.SME672×
6Post NLUnknown661×
10Tender documents
uea_581363_20260408133534pdfApr 9, 2026 · 535 KB
Bijlage 7 - ReferentiesdocxApr 9, 2026 · 165 KB
Bijlage 8 - PrijzenbladxlsxApr 9, 2026 · 21 KB
Bijlage 4 - VerwerkersovereenkomstpdfApr 9, 2026 · 379 KB
Bijlage 1 - Concept OvereenkomstpdfApr 9, 2026 · 298 KB
TN581363 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260408133654pdfApr 9, 2026 · 208 KB
Bijlage 5 - Verklaring geen Russische betrokkenheidpdfApr 9, 2026 · 177 KB
Bijlage 3 - WachtkamerovereenkomstpdfApr 9, 2026 · 235 KB
Beschrijvend document SabewapdfApr 9, 2026 · 451 KB
Bijlage 2 - ARVODIpdfApr 9, 2026 · 173 KB
Bijlage 6 - Programma van EisenpdfApr 9, 2026 · 230 KB
11Legal themes that may be relevant here
12Frequently asked questions
What is the scope of the assignment?
The assignment concerns the integral provision of the production and dispatch of outgoing mail streams, such as tax assessments and correspondence for municipal taxes, water board taxes, and the Wet WOZ, and, if applicable, the processing of incoming mail.
What types of files must be able to be processed by the contractor?
The services must be able to be performed based on both provided print-ready files and data files for document generation.
Which laws and regulations must the services comply with?
The contractor must perform the services with the assurance of quality, continuity, and information security, whereby compliance with the GDPR and archiving regulations is required.
How should peak loads in mail processing be handled?
Adequate processing of peak loads must be provided, particularly during the annual assessment runs, including appropriate quality assurance, logging, and reporting.
What experience and quality requirements are expected from the contractor?
Demonstrable experience is expected in mail or document processing for municipal and tax organizations, including documented quality and continuity processes and a clear policy regarding information security and privacy (GDPR).
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 400K
€ 400K
median
€ 856K
€ 856K
p75
€ 2,4 mln
€ 2,4 mln
€ 1,8 mln
Gegunde waarden in CPV 64 · diensten n=168