OpenServicesEuropeanOpen
Planning software and applicable regulation management software
Stadhuis Zutphen · Open · 1 lots · 412066
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000 · IT services: consultin
Estimated value
€ 298K
estimated
To deadline
-75d
Apr 2, 2026 · 12:00
Knock-outs
2
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Tender for the supply, implementation, and maintenance of planning software and regulation management software for the Municipality of Zutphen for the period until the end of 2030.
Services · Open · European procedure
European2 exclusion groundsComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Supply and maintenance of planning software and applicable regulation management software including a conversion. The assignment includes the implementation in which the contractor takes a leading role and advises on configuration choices for approximately 10 users. The agreement runs from 1 June 2026 up to and including 31 December 2030 with options for extension.
Contracting authority is entering into an agreement for planning software and applicable regulation management software.
1Planning software and applicable regulation management software€298,000
02Strategic insight
Strategic insight · AI analysis
Ensure an integrated solution for both planning software and regulation management software, as these systems are interconnected and will be requested together. Focus strongly on the implementation and advisory role, as the municipality expects a leading role from the contractor. Verify the validity of the supporting documents, such as the Certificate of Conduct (max. 2 years old) and the Tax Administration Statement (max. 6 months old).
03Points of attention
Important · 7
Conversion of the current systems (xxllnc Omgevingsdocumenten and xxllnc Toepasbare Regels) is part of the assignment.Important
No negotiations: the procurement procedure does not allow for conducting negotiation discussions.Important
Confidentiality: all information provided by the municipality must be treated as confidential.Important
Communication: all communication must take place exclusively via Mercell.Important
Signing: the extract from the Commercial Register may not be older than 6 months at the time of submission.Important
Validity: the bid must remain valid for a period of 90 calendar days.Important
Unconditionality: the bid may not contain 'conditions or caveats'.Important
04Can I take part?
Financial · 2
Financial and economic standing.Financial
Professional liability insurance.Financial
Technical · 2
Technical and professional ability (references).Technical
Technical and professional ability (certifications).Technical
Professional capability · 1
Legally valid signature and professional competence.Professional capability
Exclusion ground · 2
No grounds for exclusion apply (UEA).Exclusion ground
No Russian involvement (individuals or legal entities).Exclusion ground
05Exclusion grounds
Exclusion grounds (2)
- No grounds for exclusion apply (UEA).
- No Russian involvement (individuals or legal entities).
06Award criteria
G2 Qualityweight n/a
Assessment of the quality of the offer.
G1 Priceweight n/a
Assessment of the offered price.
07Process & timeline
Implementation phase starts
uiterlijk binnen een maand na 1 mei 2026
Implementation phase completed
uiterlijk op 1 december 2026
Go-live
1 januari 2027
Execution of assignment
1 juni 2026 tot en met 31 december 2030
08Value in context
€298,000
09Likely competitors
#Likely bidderFitWins
1Centric Netherlands B.V.SME10056×
2PinkRoccade Local Government B.V.SME10034×
3Afas Software B.V.SME10032×
4Protinus IT B.V.SME10032×
5Bechtle direct B.V.SME10025×
6Visma Roxit B.V.SME10016×
10Tender documents
Bijlage D. Overeenkomst ICT - GIBIT generator Zutphen Plansoftware versie 2.docxdocxMar 3, 2026 · 37 KB
Beschrijving.pdfpdfMar 3, 2026 · 30 KB
Inschrijvingsfase.pdfpdfMar 3, 2026 · 32 KB
Kwaliteit.pdfpdfMar 3, 2026 · 27 KB
Programma van Eisen en Wensen.pdfpdfMar 3, 2026 · 27 KB
Bijlage C2. Programma van eisen IM aanbesteding plansoftware en TR.pdfpdfMar 3, 2026 · 676 KB
Voorwaarden en bepalingen.pdfpdfMar 3, 2026 · 43 KB
Prijs.pdfpdfMar 3, 2026 · 25 KB
UEA en geschiktheidseisen.pdfpdfMar 3, 2026 · 38 KB
Bijlage E. Model verwerkersovereenkomst gemeente Zutphen (versie 2.51).docxdocxMar 3, 2026 · 99 KB
Bijlage J. Wachtkamerovereenkomst Zutphen Plansoftware.docxdocxMar 3, 2026 · 31 KB
UEA Stadhuis Zutphen.pdfpdfMar 3, 2026 · 79 KB
11Legal themes that may be relevant here
Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun
12Frequently asked questions
Which suitability requirements must a bidder meet?
Bidders must have more than 2 years of experience with planning software and regulation management software for the public domain and at least 1 completed reference assignment with a municipality or similar organization.
What technical and substantive requirements are imposed on the proposal?
The proposal must contain a clear scope definition, a delivery plan, and a framework policy for future changes. Additionally, a technical demonstration or proof-of-concept of the planned software environment is required.
What is the required capacity for submitting the proposal?
Bidders must have the proven capacity to deliver a complete proposal within 7 weeks after publication.
Which contract conditions apply to this assignment?
The agreement will be executed according to the GIBIT 2023 procurement conditions.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 298K
Gegunde waarden in CPV 72 · diensten n=1436