OpenServicesEuropeanOpen
Personnel and Payroll Administration System
IJsselgemeenten · Open · 1 lots · 419111
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000 · IT services: consultan
Estimated value
Not published
To deadline
-8d
Jun 8, 2026 · 14:00
Knock-outs
6
exclusion grounds
Award basis
Best price-quality ratio
5 criteria
Caution — high thresholdconfidence high
IJsselgemeenten is looking for a SaaS solution for personnel and payroll administration for four organizations with a term of 5 to 9 years. The award is based on the best price-quality ratio, where quality and price each determine a significant part of the score.
Services · Open · European procedure
European6 exclusion groundsComplete timeline
CharacteristicsCPV 72ServicesEU tenderPersonnel administration systempayroll administration systemHRM system
01What is being requested
Delivery, implementation, and maintenance of a SaaS solution for a personnel and payroll administration system for 4 organizations. The assignment has a term of 5 years, starting on 1 January 2027, with the possibility of 2 extensions of 2 years (maximum term until 1 January 2036).
IJsselgemeenten is looking for an entrepreneur who can deliver, implement, and maintain a SaaS solution for a personnel and payroll administration system for the 4 different organizations for which IJsselgemeenten provides ICT services. Recruitment is NOT part of the assignment.
1Personnel and Payroll Administration System—
02Strategic insight
Strategic insight · AI analysis
Focus strongly on the quality score, as most points (70) are distributed across qualitative criteria such as the desired requirements dossier and the demo. Ensure a SMART formulated implementation plan and desired requirements dossier to achieve the maximum score (100%). When providing the price quote, strictly take into account the formulas for the price calculation and the market-conform requirements to prevent exclusion. Thoroughly prepare the demonstration based on the script that will be published via the Nota van Inlichtingen.
03Points of attention
Important · 7
Page limits: The implementation plan (G1) may contain a maximum of 10 A4 pages (Arial, 10pt); extra pages will not be assessed.Important
Page limits: The partnership/roadmap part (G3) may contain a maximum of 3 A4 pages (Arial, 10pt); extra pages will not be assessed.Important
Waiting list construction: The second-placed bidder can be placed on a waiting list for a maximum of 1 year after the commencement date.Important
Social return: A social return obligation of 2% applies.Important
Pricing conditions: All prices must be excluding VAT, no zero prices may be used, and all costs must be included.Important
GIBIT: Only the <GIBIT 2025> procurement conditions apply to the assignment.Important
Language: All communication must be conducted in Dutch.Important
04Can I take part?
Exclusion ground · 6
Comply with all grounds for exclusion as stated in the UEA.Exclusion ground
Declaration of no Russian involvement (Annex 1).Exclusion ground
Extract from the Commercial Register not older than 6 months at the time of submission.Exclusion ground
Certificate of Conduct for procurement (Gedragsverklaring aanbesteden) not older than 2 years at the time of submission.Exclusion ground
Tax authority statement not older than 6 months at the time of submission.Exclusion ground
Valid and comprehensive liability insurance.Exclusion ground
Technical · 3
Demonstrable experience with the indicated core competencies (via Annex 3 References).Technical
Statement of satisfaction for core competency 3 in Annex 3.Technical
ISO 9001:2015 certificate or equivalent AND ISO 27001 or equivalent.Technical
05Exclusion grounds
Exclusion grounds (6)
- Comply with all grounds for exclusion as stated in the UEA.
- Declaration of no Russian involvement (Annex 1).
- Extract from the Commercial Register not older than 6 months at the time of submission.
- Certificate of Conduct for procurement (Gedragsverklaring aanbesteden) not older than 2 years at the time of submission.
- Tax authority statement not older than 6 months at the time of submission.
- Valid and comprehensive liability insurance.
06Award criteria
G1. Implementation plan10 punten
Focus on project organization setup, project control, phasing, planning, migration, training, processes/workflows, mutual responsibilities, risk analysis, delivery, testing, acceptance, technical architecture, and interfaces.
G2. Desired requirements dossier30 punten
Explanation of the extent to which the desired functionalities in Annex 5 can be met.
G3. Partnership and roadmap5 punten
Insight into the roadmap/release calendar and contributing ideas for further development, new technologies (such as AI), and work processes.
G4. User and administrator friendliness (demos)25 punten
Demonstration using a script regarding user-friendliness, intuitiveness, speed, and findability of information.
G5. Price50 punten
Divided into: a) annual license costs (30), b) one-time costs (15), and c) service rates (5).
07Process & timeline
Publication of the assignment
7 april 2026
1st question round: submitting questions until at latest
24 april 2026 14.00 uur
Sending answers 1st question round (nota van inlichtingen)
7 mei 2026
2nd question round: submitting questions until at latest
13 mei 2026 14.00 uur
Sending answers 2nd question round (nota van inlichtingen)
19 mei 2026
Latest receipt of bids
8 juni 2026 14.00 uur
Demonstrations
25 juni 2026
Sending provisional award
30 juni 2026
Verification interview + requesting supporting documents
7 juli 2026
Sending final award
21 juli 2026
Commencement date of agreement
1 januari 2027
Implementation completed
1 januari 2027
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Centric Netherlands B.V.SME10058×
2Afas Software B.V.SME10049×
3Visma Raet B.V.SME10025×
4PinkRoccade Local Government B.V.SME9837×
5Visma Roxit B.V.SME9816×
6Protinus IT B.V.SME9732×
10Tender documents
TN581446 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260407212527pdfApr 9, 2026 · 207 KB
uea_581446_20260407212059pdfApr 9, 2026 · 548 KB
Bijlage 4 model-concerngarantie GR 2026.001docxApr 9, 2026 · 73 KB
Bijlage C social return waarderingsmogelijkhedenpdfApr 9, 2026 · 337 KB
Bijlage 3 referentie GR 2026.001docxApr 9, 2026 · 76 KB
Bijlage D Programma van Eisen 2026.001xlsxApr 9, 2026 · 69 KB
Bijlage 5 WensendossierdocxApr 9, 2026 · 73 KB
Bijlage E Concept verwerkersovereenkomst GR 2026.001pdfApr 9, 2026 · 409 KB
Bijlage A GIBIT 2025pdfApr 9, 2026 · 327 KB
Bijlage 6 Lijst met koppelingenpdfApr 9, 2026 · 122 KB
Bijlage B Concept overeenkomst Personeels en salarisadministratiesysteem 2026.001pdfApr 9, 2026 · 401 KB
Offerteaanvraag Personeels- en salarisadministratiesysteem 2026.001pdfApr 9, 2026 · 329 KB
11Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 462> Europese openbare procedure voor een overheidsopdracht voor diensten voor aanschaf, implementatie en het onderhoud van een E-HRMComplaint dismissedAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
12Frequently asked questions
For which organizations must the SaaS solution be delivered and maintained?
The assignment concerns the delivery, implementation, and maintenance for four organizations: IJsselgemeenten, Gemeente Capelle aan den IJssel, Gemeente Krimpen aan den IJssel, and Ingenieursbureau Krimpenerwaard (IBKW).
Is recruitment part of the assignment?
No, recruitment is not part of the assignment for the personnel and payroll administration system.
How should the separation between the different organizations be realized?
The SaaS solution must offer each organization its own, separate system environment. Management, authorizations, workflows, and user accounts must be able to be set up and managed separately per organization.
Is it possible to have custom development done for this assignment?
The SaaS solution does not include custom development. If a functionality is developed specifically for this tender, it will be included in the next release as standard functionality of the solution.
Which types of employees must be able to be recorded in the application?
The application must be able to record various types of employees, including council members, members of the board, BABS, employees of the civil organization, externals, former staff, interns, and trainees.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436