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CancelledServicesEuropeanOpenGreen

Organisation of Kerstplein Valkenburg

Gemeente Valkenburg aan de Geul · Open · 1 lots · 402627
Type
Services
79952000
Estimated value
Not published
To deadline
-125d
Feb 11, 2026 · 13:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high

This EU procurement concerns the organisation and operation of a Christmas event in Valkenburg as a concession for three to five editions.

Services · Open · European procedure

Sustainability countsEuropeanComplete timeline
Contracting authority
Gemeente Valkenburg aan de Geul
Contract type
Services
Open
Estimated value
Estimate not published
Submission deadline
February 11, 2026
13:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
79952000
Location
Netherlands
CharacteristicsCPV 79ServicesEU tenderGreen / SPP

01What is being requested

Organisation and operation of an above-ground Christmas event at its own expense and risk on approximately 2,809 m2. The assignment has a duration of three editions with two extension options.

The Municipality of Valkenburg aan de Geul wishes to contract a party (hereinafter referred to as the concessionaire) that will carry out the full organisation and operation of a Christmas event at its own expense and risk. The objective is for the Christmas event to contribute significantly to and strengthen the good reputation of Kerststad Valkenburg.

79952000Services
1Kerstplein Valkenburg—

02Strategic insight

“
Strategic insight · AI analysis
Ensure an integrated plan that aligns with the Valkenburg DNA. Take the location change into account during the planning phase. Verify whether the reference assignment meets the minimum visitor standard.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 4
The location may change due to land acquisition or administrative decision-making.Important
No compensation can be requested for costs resulting from a change of location.Important
The concept plan may contain a maximum of 5 A4 pages.Important
The concessionaire is owed a minimum fee of € 10,000.00 per year.Important

04Can I take part?

Financial · 2
Sufficient financial and economic capacity to guarantee the continuity of business operations.Financial
Sufficiently insured for any damages that may arise from the agreement.Financial
Technical · 1
Experience in organising and operating a multi-day, permit-requiring activity of comparable scale at its own expense and risk, with a minimum of 450 simultaneous visitors in public spaces.Technical
Other · 1
Registered with the Chamber of Commerce.Other

05Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

06Award criteria

Total Conceptweight n/a

A detailed concept plan including a floor plan and layout of the event location.

07Process & timeline

Publication
26-11-2025
Submitting questions
15-12-2025, 13:00 uur
Target date 1st Memorandum of Information
18-12-2025
Submitting clarification questions
09-01-2026, 13:00 uur
Target date 2nd Memorandum of Information
14-01-2026
Deadline for submitting tenders
11-02-2026, 13:00 uur
Presentations
23-02-2026
Assessment
24-02-2026
Target date announcement of award decision
04-03-2026
Target date start Stand Still
05-03-2026
Target date final award
25-03-2026

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Tempo Team Group B.V.SME9066×
2Antea Nederland BVSME8835×
3koenUnknown8530×
4Start PeopleUnknown8221×
5Sweco Nederland B.V. SME8223×
6Maandag Interim Professionals B.V.SME60387×

10Tender documents

Nota van inlichtingen 2026-01-14-1pdfJan 14, 2026 · 5 KB
Nota van inlichtingen 2025-12-18-1pdfDec 18, 2025 · 16 KB
Beschrijvend document organisatie Kerstplein ValkenburgpdfNov 27, 2025 · 427 KB
TN557045 - EF19 Concessieaankondiging - concessierichtlijn, standaardregeling 20251126092841pdfNov 27, 2025 · 9 KB
Bijlage E - WachtkamerovereenkomstpdfNov 27, 2025 · 145 KB
Bijlage D - AIV Gemeente VadG 15-10-2024pdfNov 27, 2025 · 345 KB
Bijlage B - Plattegrond WalrampleinpdfNov 27, 2025 · 610 KB
Bijlage A - Programma van EisenpdfNov 27, 2025 · 245 KB
Bijlage 3 - BiedingsformulierxlsxNov 27, 2025 · 26 KB
Bijlage 5 - Verklaring geen Russische betrokkenheiddocxNov 27, 2025 · 37 KB
Bijlage 4 - Verklaring derde_onderaannemerdocxNov 27, 2025 · 43 KB
Bijlage 2 - Opgave kerncompetentiesdocxNov 27, 2025 · 42 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the objective of the assignment for the concessionaire?
The concessionaire carries out the full organisation and operation of the Christmas event at its own expense and risk. The goal is for the event to contribute significantly to and strengthen the reputation of Kerststad Valkenburg.
What is the intended duration of the agreement?
The agreement has a duration of 3 editions, with the possibility for 2 extension options.
Which award criterion is used for this procurement?
The assignment is awarded based on the Best Price Quality Ratio (BPKV).
Which general terms and conditions apply to the execution?
The VNG Model General Procurement Conditions for supplies and services with the addendum Municipality of Valkenburg aan de Geul, version 15-10-2024, are applicable.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 200K
median
€ 640K
p75
€ 3,0 mln
deze opdracht

Gegunde waarden in CPV 79 · diensten n=4949