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Organization and process facilitation for the Utrecht citizens' assembly

Name: Organization and process facilitation for the Utrecht citizens' assembly
Creator: Gemeente Utrecht
Published: 2023-08-30
License: https://creativecommons.org/publicdomain/zero/1.0/
Keywords: Citizens' Assembly, process facilitation, Utrecht, New Year transition, municipality, consultancy, stakeholder engagement

Gemeente Utrecht · 308548

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Services

79996000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

The Municipality of Utrecht is seeking an organization to design and organize the process facilitation for the first Citizens' Assembly in Utrecht. The Citizens' Assembly focuses on the 2024/2025 New Year transition and will subsequently serve as an annual recurring consultation. The assignment includes designing the consultation concept, establishing a participation and communication plan, facilitating meetings, coordinating stakeholders, and reporting results to the municipal council. The organization must demonstrate experience with public consultations, knowledge of the Dutch administrative structure, and the ability to guarantee an inclusive, transparent, and efficient process. The municipality expects a clear project plan, a clear methodology for stakeholder engagement, and a realistic cost estimate. The selection will be based on quality, experience, innovation, and price. The assignment is a service type without a CPV code, aimed at a flexible, results-oriented collaboration.

Services · National procedure

Contracting authority

Gemeente Utrecht

Contract type

Services

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

National

National procedure

Lots

Single contract

Main CPV code

79996000

Location

Netherlands

CharacteristicsCPV 79ServicesCitizens' Assemblyprocess facilitationUtrecht

01What is being requested

The Municipality of Utrecht is seeking an organization to design and organize the process facilitation for the first Citizens' Assembly in Utrecht. The Citizens' Assembly focuses on the 2024/2025 New Year transition and will subsequently serve as an annual recurring consultation. The assignment includes designing the consultation concept, establishing a participation and communication plan, facilitating meetings, coordinating stakeholders, and reporting results to the municipal council. The organization must demonstrate experience with public consultations, knowledge of the Dutch administrative structure, and the ability to guarantee an inclusive, transparent, and efficient process. The municipality expects a clear project plan, a clear methodology for stakeholder engagement, and a realistic cost estimate. The selection will be based on quality, experience, innovation, and price. The assignment is a service type without a CPV code, aimed at a flexible, results-oriented collaboration.

The Municipality of Utrecht is seeking an organization to design and organize the process facilitation for the first Citizens' Assembly in Utrecht. The Citizens' Assembly concerns the 2024/2025 New Year transition and beyond.

79996000Services

02Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

03Likely competitors

#Likely bidderFitWins

1Maandag Interim Professionals B.V.SME95387×

2YER Nederland B.V.SME9597×

3Bright ProfessionalsUnknown9579×

4Bender Detachering B.V.SME94107×

5Bright Professionals B.V. SME9364×

6BMC Implementatie MarktplaatsenUnknown9361×

04Tender documents

TN427803 - SF01 Vooraankondiging 20230830164400pdfAug 30, 2023 · 17 KB

05Legal themes that may be relevant here

Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc Advies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp Advies 174> Concurrentiegerichte dialoog ten behoeve van het afsluiten van een raamovereenkomst met één ondernemer. Is er sprake van het sam Advies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel

06Frequently asked questions

What is the objective of the assignment for the process facilitation?

The assignment concerns the design and organization of the process facilitation for the first Citizens' Assembly in Utrecht. This citizens' assembly focuses on the 2024/2025 New Year transition and will subsequently serve as an annual recurring consultation.

What activities are expected from the selected organization?

The organization is responsible for designing the consultation concept, establishing a participation and communication plan, facilitating meetings, coordinating stakeholders, and reporting the results to the municipal council.

On which aspects will the selection of the organization be based?

The selection of the organization will be based on the criteria of quality, experience, innovation, and price.

Which competencies must the organization possess for this assignment?

The organization must have experience with public consultations, knowledge of the Dutch administrative structure, and the ability to guarantee an inclusive, transparent, and efficient process.

Automatically compiled from the official tender data and documents.

07Estimated value versus the market

p25
€ 200K

median
€ 640K

p75
€ 3,0 mln

deze opdracht

Gegunde waarden in CPV 79 · diensten n=4949