OpenServicesEuropeanOpenGreen
Organization of above-ground Christmas square Valkenburg
Gemeente Valkenburg aan de Geul · Open · 1 lots · 413954
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
79952000 · Event organization ser
Estimated value
Not published
To deadline
-68d
Apr 9, 2026 · 09:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
Concession for the organization and operation of an above-ground Christmas event in Valkenburg for a period of three to a maximum of five editions. The contract will be awarded based on the best price-quality ratio.
Services · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 79ServicesEU tenderGreen / SPPchristmas marketchristmas squareconcession
01What is being requested
Organization and operation of an above-ground Christmas event at its own expense and risk on approximately 2,809 m2 (part of the Walramplein). The agreement has a duration of 3 editions with 2 extension options (maximum 5 editions in total).
The Municipality of Valkenburg aan de Geul wishes to contract a party (hereinafter referred to as the concessionaire) that will carry out the full organization and operation of a Christmas event at its own expense and risk. The objective is for the Christmas event to contribute significantly to and strengthen the good reputation of Kerststad Valkenburg.
1Christmas square Valkenburg—
02Strategic insight
Strategic insight · AI analysis
Ensure a strong plan that aligns with the Valkenburg DNA and the winter atmosphere (mix of market, catering, and activities). Take into account the location change and the possibility that the event returns to the Theodoor Dorrenplein. Focus on integrating local and regional products and the involvement of local entrepreneurs.
03Points of attention
Important · 5
Location reservation: The municipality may change or expand the location without reimbursement or compensation.Important
Financial obligation: The concessionaire owes a minimum fee of € 10,000.00 per year to the Municipality.Important
Marketing: The concessionaire must align with the marketing concept of Visit Zuid Limburg, with costs being shared.Important
Permits: The concessionaire is responsible for the full organization and the permit application.Important
Form requirements: Bidding must be done digitally and in the Dutch language via TenderNed.Important
04Can I take part?
Financial · 2
Sufficient financial and economic capacity to guarantee the continuity of business operations during the contract period, including any extensions. The most recent issued approving auditor's report contains no continuity paragraph.Financial
Sufficiently insured for any damages that may arise from the agreement.Financial
Technical · 1
Demonstrable experience in organizing and operating a multi-day, permit-requiring event at its own expense and risk with a minimum of 450 simultaneous visitors in public space being the center of an inner city. The reference must not have been executed more than three years ago or must still be ongoing.Technical
Other · 1
Registered in the Chamber of Commerce.Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Best Price-Quality Ratio (BPKV)weight n/a
The award criterion is the best Price-Quality Ratio.
07Process & timeline
Publication
27 februari 2026
Information meeting
10 maart 2026, 9:30 – 10:30 uur
Submitting questions
20 maart 2026
Target date 1st Memorandum of Information
26 maart 2026
Deadline for submitting bids
9 april 2026, 09:00 uur
Presentations
14 april 2026
Internal decision-making
15 april/ 21 april 2026
Target date award decision
22 april 2026
Start Stand Still
23 april 2026
Target date final award
13 mei 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1Tempo Team Group B.V.SME9266×
2Antea Nederland BVSME9135×
3Trigion Beveiliging B.V.SME8837×
4koenUnknown8630×
5Sweco Nederland B.V. SME8523×
6Maandag Interim Professionals B.V.SME60387×
10Tender documents
Uitleg digitaal aanbesteden via TenderNedpdfMar 1, 2026 · 144 KB
Bijlage 1 - Opgave referentiedocxMar 1, 2026 · 40 KB
Bijlage 3 - Verklaring derde_onderaannemerdocxMar 1, 2026 · 41 KB
Bijlage 2 - BiedingsformulierxlsxMar 1, 2026 · 24 KB
Bijlage A - Programma van EisenpdfMar 1, 2026 · 245 KB
Bijlage B - Plattegrond WalrampleinpdfMar 1, 2026 · 610 KB
Beschrijvend document bovengronds Kerstplein ValkenburgpdfMar 1, 2026 · 486 KB
Bijlage E - WachtkamerovereenkomstpdfMar 1, 2026 · 145 KB
Toelichting invullen UEApdfMar 1, 2026 · 293 KB
In zes stappen digitaal inschrijven op overheidsopdrachten via TenderNedpdfMar 1, 2026 · 431 KB
Bijlage C - Concept overeenkomstpdfMar 1, 2026 · 283 KB
Bijlage 4 - Verklaring geen Russische betrokkenheiddocxMar 1, 2026 · 37 KB
11Legal themes that may be relevant here
Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 436> X heeft op 5 juni 2000 een offerte aan beklaagde verzonden voor het leveren van diensten met betrekking tot de begeleiding en onAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 81> Europese openbare aanbestedingsprocedure voor het leveren en exploiteren van wachthuisjes en informatiepanelen. Eisen en criteri
12Frequently asked questions
What is the duration of the agreement for the organization of the Christmas square?
The agreement has a duration of 3 editions, with the possibility of 2 extensions, providing a total duration of a maximum of 5 editions.
In what financial manner is the operation of the Christmas event carried out?
The contract is executed via a concession model. The winning party bears the full financial risk and the costs for the organization and operation without reimbursement from the municipality.
What specific requirement applies to the start date of the event?
The event must be fully open on the annually determined start date. A fatal term applies here, with high penalty clauses in case of non-compliance.
What is the award criterion for this tender?
The award takes place based on the Best Price-Quality Ratio.
Which conditions apply to the execution of the assignment?
The execution is subject to the VNG Model General Procurement Conditions for supplies and services with the addendum Municipality of Valkenburg aan de Geul dated 15-10-2024.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 200K
€ 200K
median
€ 640K
€ 640K
p75
€ 3,0 mln
€ 3,0 mln
deze opdracht
Gegunde waarden in CPV 79 · diensten n=4949