5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
98392000
Estimated value
€ 1,05M
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence high
This tender concerns support for elections for the municipalities of Haarlem and Zandvoort, focusing on logistics, setup, and secure storage. The contractor must comply with strict requirements regarding accessibility, security, and flexibility.
Services · Open · European procedure
Sustainability countsEuropeanComplete timeline
CharacteristicsCPV 98ServicesEU tenderGreen / SPP
01What is being requested
The assignment concerns the support for elections for the municipalities of Haarlem and Zandvoort, including logistics, setup of polling stations, transport, and secure storage of materials and ballot papers during the term of the Framework Agreement.
The contracting authority intends to conclude one Agreement with one Contractor through this procurement procedure, for an initial period of four (4) years with the option to extend three (3) times for a period of one (1) year each, regarding the support for the (logistical) organization of elections and the secure storage of election materials.
1Lot 1/1€1,050,000
02Outcome
Awarded
Mondial Movers B.V.
Bidders
1
03Strategic insight
Strategic insight · AI analysis
Ensure a robust logistical organization that can also operate on short notice and outside regular hours. Guarantee strict security protocols for both digital communication and the physical storage of sensitive documents. Ensure that the project management structure meets the requirements for continuity and immediate replaceability.
04Points of attention
Important · 7
The contractor must take into account work performed outside regular working hours.Important
In emergencies, elections must be able to be held within three months after the dissolution of a chamber.Important
The municipality's project leader must approve the deployment of a new project leader.Important
The material list will only be provided 8 weeks before election day.Important
Ballot papers must be kept in a locked, secure storage area without being mixed with other goods.Important
Prices and rates must be all-in, including travel, accommodation, and parking costs.Important
The language of communication is Dutch, both spoken and written.Important
05Can I take part?
Technical · 15
Be able to execute the Assignment throughout the entire term of the Framework Agreement.Technical
Possess a complaints procedure.Technical
Availability of multiple emergency teams that handle reports within a maximum of 1 hour during election day.Technical
Be able to execute each project within a lead time of seven months.Technical
Provide a fixed contact person for all communication.Technical
Deployable employees must be able to provide a project leader, mover, and handyman.Technical
Direct contact persons must be proficient in the Dutch language, both spoken and written.Technical
Adequate security and protection measures against virus and malware attacks on the own email domain.Technical
Availability of an assistant project leader who can replace the project leader.Technical
Be reachable by telephone 24 hours a day during the election week and provide an emergency number.Technical
Ensure secure storage of ballot papers that meets the requirements for non-mixed storage.Technical
Destruction of ballot papers must comply with the CA+ quality mark.Technical
Trucks must be suitable for the city center of Haarlem.Technical
Take into account the zero-emission zone in the city center of Haarlem as of July 1, 2025.Technical
Secure storage space must be equipped with 24/7 CCTV and be insured against fire, damage, and theft.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Process & timeline
Delivery of draft version of contingency plan
minimaal 6 weken voor de verkiezingsdag
Delivery of final version of contingency plan
tien (10) werkdagen voorafgaand aan de verkiezingsdag
Polling station materials ready
1 dag voor de verkiezingen
Delivery of evaluation report
uiterlijk zes weken na de verkiezingsdatum
Processing of improvements to contingency plan
uiterlijk twee weken na het evaluatiegesprek
First price revision
1 augustus 2026
08Value in context
€1,050,000
09Bidders in this segment
#Likely bidderFitWins
1Mondial Movers B.VSME9713×
2Mondial Movers B.V.SME805×
3G. Hulshoff & Zoon Verhuis- en Transportbedrijf B.V.SME793×
4Sigmax Law Enforcement B.V.SME788×
5UTS Abbink Den HaagUnknown764×
6Top Movers Nederland B.V.SME763×
10Tender documents
TN519996 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20250714145736pdfJul 15, 2025 · 13 KB
Nota van inlichtingen 2025-05-08-2pdfMay 8, 2025 · 4 KB
Bijlage 5 - Prijzenblad AANGEPASTxlsxApr 24, 2025 · 24 KB
Nota van inlichtingen 2025-04-24-1pdfApr 24, 2025 · 4 KB
Bijlage 3 - Concept Raamovereenkomst AANGEPASTdocxApr 24, 2025 · 63 KB
Bijlage 9 - SROI Protocol Regio Zuid Kennemerland en IJmondpdfApr 5, 2025 · 107 KB
Bijlage 1 - Inkoopvoorwaarden Diensten HaarlempdfApr 5, 2025 · 123 KB
Bijlage 2 - Programma van EisenpdfApr 5, 2025 · 252 KB
Bijlage 7 - MateriaallijstpdfApr 5, 2025 · 165 KB
Bijlage 4 - Opgave referentieopdrachtendocxApr 5, 2025 · 55 KB
Bijlage 6 - ConformiteitenverklaringdocxApr 5, 2025 · 34 KB
Bijlage 8 - UEApdfApr 5, 2025 · 359 KB
11Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst dAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
12Frequently asked questions
What is the expected term of the agreement for election support?
The agreement has an initial term of four (4) years, with the option for three (3) extensions of one (1) year each.
What are the main components of the assignment?
The assignment includes professional support for the logistical organization of elections and the secure storage of election materials, where privacy must be optimally guaranteed. Additionally, there is a focus on sustainability and innovation.
What requirements are made regarding the deployability of personnel?
The contractor must be able to guarantee execution throughout the entire term. If an employee does not meet the job requirements or their behavior provides cause for concern, this employee must be replaced immediately in consultation with the municipality's project leader.
Is there an obligation for the municipality to procure a specific number of services?
No, the contractor agrees that the contracting authority has no obligation to procure a specific number of services. No rights can be derived from the number of services mentioned in the documents.
Must work also be able to be performed outside regular working hours?
Yes, the municipality may have a need for work outside regular working hours (07:00-19:00). This includes work on Saturdays, Sundays, public holidays, and on working days before or after regular working hours.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 411K
€ 411K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 8,0 mln
€ 8,0 mln
€ 1,1 mln
Gegunde waarden in CPV 98 · diensten n=267