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Multifunctionals

Onderwijsstichting Esprit · Open · 1 lots · 414869
Type
Supplies
30121000 · Photocopiers and therm
Estimated value
Not published
To deadline
-36d
May 11, 2026 · 12:00
Knock-outs
1
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high

Tender for the delivery and service of multifunctionals and associated print and scan software for Onderwijsstichting Esprit with an initial term of five years.

Supplies · Open · European procedure

Sustainability countsEuropean1 exclusion groundsComplete timeline
Contracting authority
Onderwijsstichting Esprit
Contract type
Supplies
Open
Estimated value
Estimate not published
Submission deadline
May 11, 2026
12:00
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
30121000
Photocopiers and thermocopiers
Location
Netherlands
CharacteristicsCPV 30SuppliesEU tenderGreen / SPP

01What is being requested

Delivery of Multifunctionals, print and scan management software, budget software, implementation, training, maintenance/service and consumables for a term of 60 months plus two option years.

Purchase of approx. 70 multifunctionals in various segments (from desktop MFP to school repro) including maintenance. Delivered with a SaaS print and scan platform.

30121000Supplies
1Multifunctionals—

02Strategic insight

“
Strategic insight · AI analysis
Focus strongly on the sustainability aspects, as Esprit explicitly requests partners who distinguish themselves in terms of material use, extended use and CO2 emissions. Ensure seamless integration with the existing IT environment, specifically Office365, Azure (Microsoft Entra ID), MacOS and ChromeOS. Prepare for a Proof of Concept (PoC) where the equipment must comply with the specific test plan.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 6
The result of the Proof of Concept (PoC) is decisive for the final award.Important
The PoC requires making one device per type available.Important
Statements submitted may not be older than six (6) months.Important
The standard driver setting must be: black and white and double-sided.Important
The paper size must always be automatically converted to A4.Important
The software must be a SaaS print and scan platform.Important

04Can I take part?

Exclusion ground — Testing against grounds for exclusion.
Professional capability — Assessment of the suitability requirements based on the completed European Single Procurement Document (ESPD/UEA).

05Exclusion grounds

Exclusion grounds (1)
  • Testing against grounds for exclusion.

06Award criteria

Qualityweight n/a

Assessment of the qualitative award criteria where the bidder can demonstrate distinctive capabilities.

Price200 punten

The bidder with the lowest price scores two hundred (200) points. Bidders who are more expensive score lower proportionally.

07Process & timeline

Publication of procurement documents
Maandag 9 maart 2026
Deadline for submitting questions for 1st Memorandum of Information
Maandag 23 maart 2026 voor 12.00 uur
Response to questions for 1st Memorandum of Information
Maandag 30 maart 2026
Deadline for submitting questions for 2nd Memorandum of Information
Dinsdag 7 april 2026 voor 12.00 uur
Response to questions for 2nd Memorandum of Information
Maandag 13 april 2026
Final (fatal) deadline for submitting tender
Maandag 11 mei voor 12.00 uur
Opening of tender
Maandag 11 mei vanaf 12.00 uur
Assessments
Maandag 11 mei t/m 25 mei 2026
Provisional award decision
Uiterlijk 29 mei 2026
Verification interview no. 1
1 juni 2026, 15.00 uur
Acceptance test (PoC)
Maandag 15 juni-3 juli 2026 en Maandag 17 aug-11 sept 2026
Final award
Uiterlijk 11 sept 2026
Implementatie
November/December 2026
Ingangsdatum contract
1 januari 2027

08Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

09Likely competitors

#Likely bidderFitWins
1Canon Nederland N.V.SME100102×
2ARP Nederland B.V.SME100118×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Lyreco Nederland BVSME10056×
5de Rolf groepUnknown9978×
6Odin Onderwijs B.V. h.o.d.n. CloudwiseSME97165×

10Tender documents

TN566246 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260306134300pdfMar 8, 2026 · 202 KB
Bijlage 1 ARBIT-2022 voorwaardenpdfMar 6, 2026 · 455 KB
Bijlage 5 Format Nota van inlichtingenxlsxMar 6, 2026 · 15 KB
Bijlage 3 Contractdocument Esprit Scholen v1.0docxMar 6, 2026 · 60 KB
uea_566246_20260305152614pdfMar 6, 2026 · 490 KB
Bijlage 2 Programma van Eisen Esprit Scholen v1.0pdfMar 6, 2026 · 303 KB
Aanbestedingsleidraad multifunctionals Esprit Scholen v1.0pdfMar 6, 2026 · 479 KB
Bijlage 6 Referenties Esprit ScholendocxMar 6, 2026 · 60 KB
Bijlage 4 Prijsinvulblad Esprit ScholenxlsxMar 6, 2026 · 25 KB
TN566246 - EF04 Vooraankondiging die alleen ter informatie wordt gebruikt - algemene richtlijn 20260212153212pdfFeb 15, 2026 · 137 KB

11Legal themes that may be relevant here

12Frequently asked questions

What is the scope of the assignment regarding the hardware?
The assignment concerns the purchase of approximately 70 multifunctionals, ranging from desktop MFPs to school reprographics equipment.
Which software components are included in the delivery?
The multifunctionals are delivered including a SaaS print and scan platform, equipped with pull print functionality.
What service provisions are expected upon delivery of the equipment?
The delivery of the multifunctionals also includes the associated maintenance.
Which suitability criteria must bidders meet?
Bidders must have experience in delivering multifunctionals to educational institutions.

Automatically compiled from the official tender data and documents.

13Estimated value versus the market

p25
€ 84K
median
€ 330K
p75
€ 1,0 mln
deze opdracht

Gegunde waarden in CPV 30 · leveringen n=1263