OpenSuppliesEuropeanOpen
Multifunctionals
Stichting Slachtofferhulp Nederland · Open · 1 lots · 421779
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
30000000 · Office machines and da
Estimated value
€ 320K
estimated
To deadline
-15d
Jun 1, 2026 · 12:00
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
Supply and management of 43 multifunctional printers and scanners including SaaS management for Stichting Slachtofferhulp Nederland and Perspectief Herstelbemiddeling for a period of five to seven years.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 30SuppliesEU tender
01What is being requested
The assignment concerns the rental (incl. maintenance) and the Supply, Installation and Implementation of 43 Multifunctionals at 36 locations spread across the Netherlands, including a SaaS solution for management, reporting and Managed Print Service. The duration is a minimum of five (5) years and a maximum of seven (7) years including options.
The supply and maintenance of Multifunctionals including associated SaaS software
1Multifunctionals€320,000
02Strategic insight
Strategic insight · AI analysis
<ul Ensure a SaaS solution that integrates seamlessly with the contracting authority's existing private cloud and Microsoft Intune environment. Focus on the Managed Print Service and the specific API functionality for centralized printing of letters from the CRM. Take into account the flexibility required for conversion, expansion, and downsizing of the number of machines.
03Points of attention
Important · 5
The assignment includes the rental of the equipment, not the purchase.Important
There is an obligation to enter into a Data Processing Agreement due to the SaaS management.Important
Bidders may not submit more than one bid (as an independent entity, combination, or subcontractor).Important
Making changes to the text or calculation models of the tender document will lead to exclusion.Important
All communication must take place exclusively via TenderNed; telephone contact will not be handled.Important
04Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
05Award criteria
Quality criteriaweight n/a
Assessment based on the qualitative aspects of the bid.
Priceweight n/a
Assessment of the price of the bid.
06Process & timeline
Publication of the tender
17 april 2026
Deadline for submitting questions for the Memorandum of Information
29 april 2026, uiterlijk 12.00 uur
Publication of Memorandum of Information
6 mei 2026
Closing date for submitting bids
1 juni 2026, uiterlijk 12.00 uur
Communication of award decision
29 juni 2026
Standstill period
20 kalenderdagen
Final award
21 juli 2026
Commencement date of the Agreement
1 september 2026
07Value in context
€320,000
08Likely competitors
#Likely bidderFitWins
1Canon Nederland N.V.SME100105×
2ARP Nederland B.V.SME100119×
3Konica Minolta Business Solutions Nederland B.V.SME10041×
4Bechtle direct B.V.SME9896×
5Protinus IT B.V.SME9828×
6PQR B.V.SME9824×
09Tender documents
Bijlage 1 - Checklist voor Inschrijving - SHN2518 - MultifuncionalsdocxApr 19, 2026 · 46 KB
Bijlage 5 - Referentiebladen - SHN2518 - MultifuncionalsdocxApr 19, 2026 · 49 KB
uea_579413_20260417091941pdfApr 19, 2026 · 491 KB
Bijage 14 - Verwerkersovereenkomst V1 - SHN2518 - MultifuncionalspdfApr 19, 2026 · 351 KB
Bijlage 7 - Prijzenblad V1 - SHN2518 - MultifuncionalsxlsxApr 19, 2026 · 42 KB
Aanbestedingsleidraad - SHN2518 - MultifuncionalspdfApr 19, 2026 · 633 KB
Bijlage 13 - Printer totaaloverzicht - SHN2518 - MultifunctionalsxlsxApr 19, 2026 · 41 KB
Bijlage 9 - Verklaring beroep op (een) derde(n) - SHN2518 - MultifuncionalsdocxApr 19, 2026 · 55 KB
Bijlage 2 - Concept Overeenkomst V1 - SHN2518 - MultifuncionalspdfApr 19, 2026 · 357 KB
Bijlage 3 - Stichting Slachtofferhulp Nederland - algemene inkoopvoorwaarden juli 2023pdfApr 19, 2026 · 266 KB
Bijlage 12 - Solvabiliteitsverklaring - SHN2518 - MultifuncionalsdocxApr 19, 2026 · 43 KB
Bijlage 11 - Holdingverklaring - SHN2518 - MultifuncionalsdocxApr 19, 2026 · 43 KB
10Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 43> Europese openbare aanbestedingsprocedure voor de levering van multifunctionals/printers en repro-werk en de daaraan gerelateerdeAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedin
11Frequently asked questions
What experience and certifications are expected from the bidder?
Bidders must have demonstrable experience with the supply and maintenance of multifunctionals and associated SaaS solutions. Additionally, possession of a valid commercial certificate for the product type is required (optional ISO 9001).
What is the scope of the assignment regarding software?
The assignment includes the supply and maintenance of multifunctionals, including the associated SaaS software.
How should the digital submission of the bid take place?
All documents must be submitted via the TenderNed portal and must be processed in an allowed digital format.
Which aspects should a proposal pay extra attention to?
Focus should be placed on a fully integrated solution package and a clear service level agreement for the SaaS support. Additionally, a solid reference portfolio for comparable multifunctional solutions is required.
What rules apply to the confidentiality of the tender documents?
The tender document and all other documents must be treated as strictly confidential. These may only be shown to employees of the bidder who are directly involved in submitting the bid.
Automatically compiled from the official tender data and documents.
12Estimated value versus the market
p25
€ 84K
€ 84K
median
€ 330K
€ 330K
p75
€ 1,0 mln
€ 1,0 mln
€ 320K
Gegunde waarden in CPV 30 · leveringen n=1263