PlannedServicesMarktconsultatie
Market Consultation Case-Oriented Working and Document Management Municipality of Kerkrade
Gemeente Kerkrade, Raadhuis · Marktconsultatie · 1 lots · 425562
4
4 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72500000 · Information technology
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate
This market consultation serves as preparation for an EU procurement for Case-Oriented Working and Document Management including archiving for the Municipality of Kerkrade. The municipality seeks insight into market developments, solution directions, and cost structures for a future SAAS solution.
Services · Marktconsultatie · National procedure
Complete timeline
CharacteristicsCPV 72ServicesDMSCase systemDocument management
01What is being requested
Market consultation for the replacement of the existing DMS and case configuration by standard solutions. The focus lies on Case-Oriented Working, Document Management, and archiving within the context of the Municipality of Kerkrade.
The Municipality of Kerkrade is conducting this market consultation in preparation for a future EU procurement for Case-Oriented Working and Document Management, including archiving. This market consultation aims to provide the municipality with insight into market developments, solution directions, cost structures, and implementation approaches. Participation is voluntary and no rights can be derived from this consultation.
1Market Consultation Case-Oriented Working and Document Management Municipality of Kerkrade—
02Strategic insight
Strategic insight · AI analysis
<ul Focus in your response on standard solutions that fit within the municipal context and national developments such as Common Ground. Provide a detailed breakdown of the TCO (Total Cost of Ownership), including licenses, storage, implementation, migration, management, and exit costs. Emphasize the possibilities regarding archiving by design and the integration with existing systems such as MakelaarSuite and Xxllenc Publiceren.
03Points of attention
Important · 5
The municipality desires a SAAS solution.Important
The solution must account for growth in capacity and costs, where the current solution uses 10.75 TB of storage.Important
There is a preference for 'archiving by design' (archiving at the source).Important
The solution must comply with the Baseline Informatiebeveiliging Overheid (BIO 2.0), based on ISO27001 and 27002.Important
The municipality is interested in alignment with Common Ground developments.Important
04Process & timeline
Publication of market consultation document on TenderNed
19 mei 2026
Closing date for submitting questions regarding the setup of the market consultation and the content of this market consultation document
28 mei 2026
Publication of answers to the questions asked
4 juni 2026
Closing date for receipt of written responses from market parties to the questions in the market consultation document
18 juni 2026
Individual meetings with interested market parties
Week 27
Publication of general report of the market consultation / Start of the procurement
Oktober 2026
05Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
06Likely competitors
#Likely bidderFitWins
1Centric Netherlands B.V.SME9656×
2Afas Software B.V.SME9332×
3PinkRoccade Local Government B.V.SME9134×
4Protinus IT B.V.SME9032×
5Bechtle direct B.V.SME8925×
6PQR B.V.SME8825×
07Tender documents
Bijlage AntwoordformulierdocxMay 19, 2026 · 29 KB
TN591042 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260519114441pdfMay 19, 2026 · 175 KB
Marktconsultatie_DMS_en_Zaaksysteem_Gemeente_KerkradepdfMay 19, 2026 · 476 KB
08Legal themes that may be relevant here
Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 174> Concurrentiegerichte dialoog ten behoeve van het afsluiten van een raamovereenkomst met één ondernemer. Is er sprake van het samAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionel
09Frequently asked questions
What is the purpose of this market consultation?
To gain market insight into solution directions, cost structures, and implementation approaches for Case-Oriented Working and Document Management, including archiving.
Which technical aspects are being investigated during the consultation?
Architecture, vision, support for open standards and APIs, the application of Artificial Intelligence (AI), and the contribution to Common Ground developments are being examined.
Which standards are taken into account when assessing the solutions?
Attention is paid to the handling of various NEN-ISO standards, including NEN-ISO 30300, 30301, 15489, 23081-2, 16175-1, 16175-2, and 13008 for matters such as archiving and records management.
What is the context of the future assignment?
The consultation serves as preparation for a future EU procurement to replace the existing DMS and case configuration with standard solutions from the market.
Can any rights be derived from participating in this consultation?
No, participation in this market consultation is voluntary and no rights can be derived from this consultation.
Automatically compiled from the official tender data and documents.
10Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
deze opdracht
Gegunde waarden in CPV 72 · diensten n=1436