PlannedServicesMarktconsultatie
Market Consultation Fleet Management Pricing Model
Portbase B.V. · Marktconsultatie · 1 lots · 411700
5
5 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
50111100
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
1 criteria
Assess manuallyconfidence high
This market consultation concerns the testing of an intended pricing model for the future procurement of fleet management and lease requesting at Portbase. The model combines a commission model with fixed price components for fleet management and supporting services.
Services · Marktconsultatie · National procedure
Complete timeline
CharacteristicsCPV 50ServicesFleet managementfleet managementfleet lease vehicles
01What is being requested
The assignment concerns the fleet management of Portbase by means of operational lease, consisting of two main components in one lot: issuing lease requests and managing the fleet. The contractor acts as a broker and central point of contact for the implementation and continuation of the mobility scheme.
Portbase wishes to use a market consultation to ascertain whether the intended pricing model is interesting for potential Bidders. The market consultation addresses the pricing model used, price components, ranges, and clarity. Additionally, a general question is included regarding the procedure for requesting a new lease car by the Contracting Authority within the collaboration.
1Market Consultation Fleet Management Pricing Model—
02Strategic insight
Strategic insight · AI analysis
<ul Focus on an integrated pricing model where the fleet management fee covers the obligation to request at least three quotes per request. Ensure full transparency regarding all third-party income (kickbacks/bonuses) to meet the requirements. Take into account that the assessment is based on a fictitious calculation profile and one uniform total price per year.
03Points of attention
Important · 8
The lease price of vehicles does not form part of the price assessment.Important
Purchasing benefits and discounts from leasing companies accrue to the bidder and are not discounted.Important
Requesting at least three market-conform quotes per vehicle request is included in the fleet management fee.Important
The contractor must act independently and objectively when comparing quotes.Important
Bidders must provide transparency regarding fees, bonuses, or discounts received from third parties.Important
All specified rates and percentages are all-in and include all necessary costs.Important
No additional costs (such as file or transaction costs) may be charged outside of the price sheet.Important
The client has a right to audit to check rates and surcharges on a sample basis.Important
04Award criteria
Priceweight n/a
The assessment takes place on the basis of one total price per year as calculated in the assessment model based on the price sheet. The rates and percentages are converted into one fictitious total price per year based on a fixed calculation profile.
05Process & timeline
Publication date of consultation document
10-02-2026
Deadline for submission of responses
17-02-2026
Period for receipt of answers
23/02/2026
06Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
07Likely competitors
#Likely bidderFitWins
1Volkswagen Pon Financial Services B.V.SME9014×
2DLM | Dé Lease MaatschappijUnknown845×
3Leaseplan NVSME8010×
4Friesland Lease B.V.SME807×
5Croonwolter&dros B.V.SME8018×
6Athlon Car Lease Nederland B.V.SME786×
08Tender documents
Bijlage 1 - Marktconsultatie Wagenparkbeheer Portbase vragen & antwoordenbladdocxFeb 10, 2026 · 19 KB
Bijlage 2 - Beoogd Prijzenblad EA Wagenparkbeheer PortbasexlsxFeb 10, 2026 · 11 KB
Marktconsultatie openbare Europese aanbesteding wagenparkbeheerpdfFeb 10, 2026 · 258 KB
TN571318 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260210170006pdfFeb 10, 2026 · 136 KB
Bijlage 3 - Set eisen voor Prijzenblad & Programma van EisenpdfFeb 10, 2026 · 54 KB
09Legal themes that may be relevant here
Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 70> Meervoudig onderhandse procedure voor een training in begrijpelijk schrijven en een ‘train-de- trainer’ opleiding. Geldt de verp
10Frequently asked questions
What falls within the scope of the intended services?
The services relate exclusively to the management and support of the fleet for vehicles deployed on the basis of operational lease. The lease price of the vehicles themselves does not form part of the price assessment.
Which activities are included in the fleet management fee?
The preparation, requesting, and objective comparison of at least three market-conform quotes per vehicle request is an integral part of the fleet management services and is included in the fleet management fee.
How are purchasing benefits from leasing companies handled?
Any purchasing benefits, discounts, volume bonuses, and commercial agreements obtained by the bidder from leasing companies in connection with the operational lease accrue to the bidder and are not discounted in the price assessment.
What requirements are placed on the independence of the contractor?
The contractor must act independently and objectively when requesting and comparing quotes, whereby commercial interests in specific leasing companies may play no role in the advice to the client.
What is the market consultation specifically focused on?
The consultation focuses on testing the intended pricing model, the price components, the ranges, and their clarity. Additionally, the method of requesting new lease cars within the collaboration is investigated.
Automatically compiled from the official tender data and documents.
11Estimated value versus the market
p25
€ 350K
€ 350K
median
€ 1,0 mln
€ 1,0 mln
p75
€ 3,3 mln
€ 3,3 mln
deze opdracht
Gegunde waarden in CPV 50 · diensten n=1189