ClosedSuppliesMarktconsultatie

Market Consultation Portfolio Workflow System

Name: Market Consultation Portfolio Workflow System
Creator: Algemene Rekenkamer
Published: 2019-06-20
License: https://creativecommons.org/publicdomain/zero/1.0/
Keywords: portfolio workflow, document management, workflow automation, digital signature, generic software, customization, public sector IT, market consultation

Algemene Rekenkamer · Marktconsultatie · 1 lots · 168750

0 of 6 core insights found

Measures presence, not accuracy · documents remain authoritative

ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline

Type

Supplies

48771000

Estimated value

Not published

To deadline

Ongoing

Knock-outs

n/a

exclusion grounds

Award basis

Best price-quality ratio

Assess manuallyconfidence low

The Algemene Rekenkamer invites market parties to participate in a market consultation regarding a Portfolio Workflow System. Currently, a custom application is used for processing portfolios containing multiple documents. After years of use, the organization faces the choice of further developing the custom application or switching to a generic solution. The consultation focuses on gathering market information, possibilities, and experiences with generic portfolio workflow systems, including functionalities such as document management, workflow automation, role-based access, version control, digital signatures, and integration with existing processes. Additionally, requirements are set for security, scalability, maintenance, training, and costs. The outcome of the consultation will form the basis for a potential tender.

Supplies · Marktconsultatie · National procedure

Contracting authority

Algemene Rekenkamer

Contract type

Supplies

Marktconsultatie

Estimated value

Estimate not published

Submission deadline

Ongoing

Scope

National

National procedure

Lots

1 lots

Main CPV code

48771000

Location

Netherlands

CharacteristicsCPV 48Suppliesportfolio workflowdocument managementworkflow automation

01What is being requested

The Algemene Rekenkamer invites market parties to participate in a market consultation regarding a Portfolio Workflow System. Currently, a custom application is used for processing portfolios containing multiple documents. After years of use, the organization faces the choice of further developing the custom application or switching to a generic solution. The consultation focuses on gathering market information, possibilities, and experiences with generic portfolio workflow systems, including functionalities such as document management, workflow automation, role-based access, version control, digital signatures, and integration with existing processes. Additionally, requirements are set for security, scalability, maintenance, training, and costs. The outcome of the consultation will form the basis for a potential tender.

In preparation for a potential tender, the Algemene Rekenkamer invites market parties to participate in a market consultation for a Portfolio Workflow System. The Algemene Rekenkamer currently utilizes a custom system for the processing of portfolios (containing one or more documents) by the directorate, secretary, or board. This system was designed and built according to the specifications of the Algemene Rekenkamer and follows exactly the procedures and workflow common here. Now that the custom application has been in use for several years, the Algemene Rekenkamer faces a choice: further dev

48771000Supplies

1Lot 1—

02Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

03Likely competitors

#Likely bidderFitWins

1Afas Software B.V.SME9781×

2PinkRoccade Local Government B.V.SME9238×

3COMPAREX Nederland B.V.SME9142×

4Bechtle direct B.V.SME9033×

5Visma Circle B.V.SME8823×

6Visma Raet B.V.SME8722×

04Legal themes that may be relevant here

Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kun Advies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In Advies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieni Advies 222> Aanbesteding via een marktplaats. De Commissie bevestigt haar eerdere adviezen (waaronder 147) dat op een aanbestedende dienst d

05Frequently asked questions

What is the purpose of this market consultation?

The consultation serves as preparation for a potential tender for a Portfolio Workflow System. Information is being collected regarding the possibilities and experiences with generic portfolio workflow systems.

Why is a new system being considered?

The Algemene Rekenkamer currently uses a custom system for processing portfolios by the directorate, secretary, or board. The organization must decide whether this custom application will be further developed or if there will be a transition to a generic application.

Which functionalities are central to the consultation?

The consultation focuses on functionalities such as document management, workflow automation, role-based access, version control, digital signatures, and integration with existing processes.

What requirements must a new system meet?

In addition to functional aspects, requirements are set for the security, scalability, maintenance, training, and costs of the system.

Automatically compiled from the official tender data and documents.

06Estimated value versus the market

p25
€ 350K

median
€ 737K

p75
€ 1,9 mln

deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653