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PlannedServicesMarktconsultatie

Market consultation digitalization of archives

Gemeente Eemsdelta · Marktconsultatie · 1 lots · 423588
Type
Services
79999100 · Scanning services
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

This is a market consultation by the Municipality of Eemsdelta to gather information for an EU procurement for the digitalization of approximately 550 meters of archives and 3,000 drawings.

Services · Marktconsultatie · National procedure

Complete timeline
Contracting authority
Gemeente Eemsdelta
Contract type
Services
Marktconsultatie
Estimated value
Estimate not published
Submission deadline
Ongoing
Scope
National
National procedure
Lots
1
1 lots
Main CPV code
79999100
Scanning services
Location
Netherlands
CharacteristicsCPV 79Servicesdigitalization of archivesarchivedigitalizing

01What is being requested

Digitalization of approximately 550 linear meters of archival documents (period 1990-2020) and approximately 3,000 drawings for the Municipality of Eemsdelta. The assignment includes the full process of collection, scanning, assigning metadata, anonymizing, and delivering for inclusion in an e-depot, with the objective of being able to destroy the physical documents.

The Municipality of Eemsdelta intends to launch a tender for the digitalization of approximately 550 linear meters of archival documents from the period 1990 to 2020 inclusive, and approximately 3,000 drawings originating from the former municipalities of Appingedam, Delfzijl, and Loppersum.

79999100Services
1Market consultation digitalization of archives—

02Strategic insight

“
Strategic insight · AI analysis
<ul Focus on the technical aspects of sustainable digitalization (accessible for 100 years) and integration with an e-depot when responding. Ensure a clear plan regarding quality controls, metadata assignment, and handling non-standard formats such as drawings. Provide explicit advice on logistical risks and the required setup if work is performed on-site.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The digital reproductions must be sustainably accessible and comply with legal requirements for long-term preservation.Important
Requirements for anonymization in the context of privacy legislation must be met.Important
The digital files must be fully searchable and made accessible according to the municipality's organizational structure.Important
The project must be executed systematically and progress must be reported regularly.Important
The digitalization must be completed before the end of 2028 due to the closure of the current town halls.Important

04Process & timeline

Publication of market consultation
01-05-2026
Opportunity to submit questions
15-05-2026 voor 17:00
Answering questions
22-05-2026
Deadline for market consultation responses
[telefoonnummer verwijderd]:00
Publication of tender
Q3 2026

05Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.

06Likely competitors

#Likely bidderFitWins
1Maandag Interim Professionals B.V.SME96387×
2Driessen B.V.SME9597×
3BDO Audit & Assurance B.V.SME9557×
4Wyzer B.V.SME9467×
5Deloitte Consulting BVSME9134×
6Antea Nederland BVSME9035×

07Tender documents

Marktconsultatie digitalisering archievenpdfMay 1, 2026 · 359 KB
TN588230 - EFE1 Vrijwillige aankondiging van voorafgaande marktconsultatie 20260501121350pdfMay 1, 2026 · 172 KB
Bijlage 1 BeantwoordingsformatdocxMay 1, 2026 · 28 KB

08Legal themes that may be relevant here

09Estimated value versus the market

p25
€ 200K
median
€ 640K
p75
€ 3,0 mln
deze opdracht

Gegunde waarden in CPV 79 · diensten n=4949