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PlannedSuppliesEuropean

Market Consultation Business Process Management software and enterprise architecture software

Rijksuniversiteit Groningen · 1 lots · 422752
Type
Supplies
48000000 · Software and informati
Estimated value
Not published
To deadline
Ongoing
Knock-outs
n/a
exclusion grounds
Award basis
Best price-quality ratio
Assess manuallyconfidence moderate

The University of Groningen is conducting a market consultation to map the need for software for business process management and enterprise architecture in preparation for an EU procurement.

Supplies · European procedure

EuropeanComplete timeline
Contracting authority
Rijksuniversiteit Groningen
Contract type
Supplies
Estimated value
Estimate not published
Submission deadline
Ongoing
Scope
European
European procedure
Lots
1
1 lots
Main CPV code
48000000
Software and information systems
Location
Netherlands
CharacteristicsCPV 48SuppliesEU tender

01What is being requested

Delivery of software for Business Process Management (primary, supporting, and administrative processes) and enterprise architecture (business, data, application, and technology architecture), including implementation support, training, advice, and SaaS support.

In November 2025, the University of Groningen (RUG) conducted a market consultation for software for Business Process Management. Recently, the question has arisen to what extent it is possible, and what the impact would be, if we expand the scope to enterprise architecture. The purpose of this additional market consultation is to answer that question. Therefore, the previous market consultation has been supplemented with questions regarding enterprise architecture.

48000000Supplies
1Market Consultation Business Process Management software and enterprise architecture software—

02Strategic insight

“
Strategic insight · AI analysis
Focus on the integration between business process management and enterprise architecture, as the RUG has expanded the scope. Ensure the solution complies with compliance requirements such as NIS2 and GDPR, as this is explicitly tested in the questionnaire. Take into account the desire for a campus license and the possibility of Dutch-language support.
Read automatically from the tender documents using AI. Always verify against the original documents.

03Points of attention

Important · 5
The software must be a SaaS solution.Important
The RUG desires a campus license where the number of end users and designers can increase or decrease.Important
The RUG is considering a prior publication of parts of the procurement documents in June.Important
The procurement will likely be conducted in Dutch.Important
Information provided during the market consultation will be shared with other market parties in an anonymized manner.Important

04Exclusion grounds

Exclusion grounds — consult the ESPD
  • No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).

05Process & timeline

Publish market consultation on Mercell
23 april 2026
Deadline for submitting completed market consultation questionnaire via Mercell
7 mei 2026
Publish announcement
juli 2026
Send final award
december 2026
Intended commencement date of agreement
januari 2027
Implementation
januari-maart 2027

06Value in context

Estimate not published

The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.

07Likely competitors

#Likely bidderFitWins
1Afas Software B.V.SME9881×
2Visma Roxit B.V.SME9816×
3COMPAREX Nederland B.V.SME9742×
4Bechtle direct B.V.SME9733×
5PinkRoccade Local Government B.V.SME9638×
6Unit4 Business Software Netherlands B.V.SME9620×

08Tender documents

Marktconsultatie bedrijfsprocesbeheer en enterprise architectuur.docx.pdfpdfApr 25, 2026 · 284 KB
Beschrijving.pdfpdfApr 25, 2026 · 35 KB
Bijlage 1 - Responsformulier bedrijfsprocesbeheer en enterprise architectuur software.xlsxxlsxApr 25, 2026 · 22 KB

09Legal themes that may be relevant here

10Frequently asked questions

What is the intended scope of the requested software?
The software must encompass Business Process Management for all types of processes (primary, supporting, and administrative) and Enterprise Architecture (business, data, application, and technology architecture) for the entire organization.
At which levels must processes be capable of being modeled?
The solution must make it possible to model and display processes at various levels, including organization, main process, sub-process, and work instruction.
Which links between different elements must be possible?
It must be possible to make relationships visible between processes, business, data, application, technology, functions/roles, documents, and risks. Linking software systems or files via hyperlinks is also required.
What possibilities for analysis and reporting are required?
The software must provide analysis and reporting capabilities and dashboards, including insight into the use of processes such as the number of unique viewers of a published process or document.
What requirements are set for management and collaboration?
The solution must provide authorization and version control. Additionally, the software must support collaboration regarding process management, where end users can provide feedback on published information.

Automatically compiled from the official tender data and documents.

11Estimated value versus the market

p25
€ 350K
median
€ 737K
p75
€ 1,9 mln
deze opdracht

Gegunde waarden in CPV 48 · leveringen n=653