6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
39162000 · Educational equipment
Estimated value
Not published
To deadline
-55d
Apr 28, 2026 · 09:00
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
3 criteria
Assess manuallyconfidence high
Replacement of mechanical key locks with electronic locks and a lock management system for 1,525 lockers at Stichting Portuur. The assignment includes supply, assembly, installation, configuration, and instruction.
Supplies · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 39SuppliesEU tender
01What is being requested
The assignment concerns the supply, assembly, installation, and configuration of electronic locker locks and an associated lock management system for 1,525 lockers at the Borculo and Lochem locations of Stichting Portuur. The existing lockers of the brand Sonesto will be fully retained.
The assignment concerns the replacement of current mechanical key locks with electronic locks and an associated lock management system at Portuur. The modification relates to the lockers of two locations (Borculo and Lochem) of the Staring College.
1Locker locks—
02Strategic insight
Strategic insight · AI analysis
<ul Ensure that the quality of the open questions is optimal, as a score below 20 points leads directly to exclusion from the further procedure. During the presentation, focus on the functionality and user-friendliness of the LMS, as these are the only qualitative components of the test setup. Verify whether the ISO certifications (9001 and 27001) are current and can be submitted immediately as evidence.
03Points of attention
Important · 6
The total length of the answers to the open questions may not exceed 5 A4 pages.Important
Bidders must score at least 20 points on the open questions to be invited to the presentation.Important
The intended project manager must be present during the presentation.Important
If own lockers are used for the test setup, these must be delivered on 27 May 2026 and collected on 29 May 2026.Important
All communication must take place exclusively via TenderNed; direct contact with the contracting authority is prohibited on penalty of exclusion.Important
The system must be suitable for intensive daily use by students and must be scalable.Important
04Can I take part?
Technical · 2
Experience with the replacement and implementation of at least 250 electronic locker locks in existing locker systems, where existing lockers are retained and management takes place in an environment with intensive daily use.Technical
Provision and maintenance of lock management software for, among other things, the assignment of lockers to a contracting authority in education with at least 500 students.Technical
Financial · 1
The bidder declares via the UEA that the optional ground for exclusion regarding bankruptcy, insolvency, or similar is not applicable.Financial
Other · 2
Possession of a quality management system in accordance with ISO 9001 (2015) or equivalent.Other
Possession of an ISO 27001 (2017) certificate (or an equivalent information security certificate) for the software application (own or subcontractor).Other
05Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
06Award criteria
Quality Open questions40 punten
Assessment of three components: Implementation (10 points), Lock management system (20 points), and Service and warranty (10 points). The bidder must achieve a minimum of 20 points in total to be eligible for further evaluation.
Quality Presentation with test setup20 punten
Assessment of two components: Functionality (10 points) and User-friendliness (10 points).
Price40 punten
Assessment based on the completed price sheet according to the formula: 40 points – (40 points * LOG (bidder price / lowest price;3)).
07Process & timeline
Publication
16 februari 2026
Registration for inspection
20 februari 2026, tot 09.00 uur
Inspection
23 februari 2026, 09:00 uur starttijd
Closing of first written question round
2 maart 2026 tot 09.00 uur
Publication of first memorandum of information
16 maart 2026
Closing of second written question round
23 maart 2026 tot 09.00 uur
Publication of second memorandum of information
6 april 2026
Tender deadline
28 april 2026 tot 09.00 uur
Sending invitation for presentation
13 mei 2026
Presentation
28 mei 2026
Award decision
4 juni 2026
Appeals period
5 juni 2026 t/m 25 juni 2026
Ombouwperiode
week 30 t/m week 33
Startdatum overeenkomst
20 juli 2026
Operationeel
14 augustus 2026
08Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for leveringen is € 221.000, for reference.
09Likely competitors
#Likely bidderFitWins
1De Lockerfabriek B.V.SME9713×
2VanDijk B.V.SME9631×
3Gispen Nederland BVSME9592×
4de Rolf groepUnknown9528×
5Heutink Primair Onderwijs B.V.SME94149×
6Eromesmarko B.V.SME94105×
10Tender documents
TN570837 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20260216110807pdfFeb 17, 2026 · 139 KB
Bijlage 6 ReferentieverklaringdocxFeb 17, 2026 · 60 KB
Bijlage 7 Scoreformulier proefopstelling LockerspdfFeb 17, 2026 · 40 KB
Bijlage 1 Programma van Eisen LockerslotenpdfFeb 17, 2026 · 189 KB
Bijlage 5 Format Nota van InlichtingendocxFeb 17, 2026 · 61 KB
Bijlage 4 Prijzenblad LockerslotenxlsxFeb 17, 2026 · 25 KB
Bijlage 3 Algemene InkoopvoorwaardenpdfFeb 17, 2026 · 99 KB
Bijlage 2 Overeenkomst LockerslotenpdfFeb 17, 2026 · 159 KB
Aanbestedingsleidraad Lockersloten - PortuurpdfFeb 17, 2026 · 278 KB
uea_570837_20260209094533pdfFeb 17, 2026 · 308 KB
11Legal themes that may be relevant here
Advies 134> Europese openbare aanbesteding levering en onderhoud van lockers op scholen. Klager schrijft niet in omdat de opdracht volgens hAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 17> Europese openbare aanbestedingsprocedure voor Storage Area Networking. De aanbestedingsstukken noemen een merk en geven aan dat Advies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
12Frequently asked questions
What is the exact content of the assignment?
The assignment entails the replacement of the current mechanical key locks with electronic locks, including an associated lock management system for the lockers at the Borculo and Lochem locations of the Staring College.
Which technical requirements must the bid meet?
Bidders must comply with the requirements as included in the 'Program of requirements' (Annex 1) of the tender documents.
What experience is expected from the bidder?
Historical experience with electronic locker locks and lock management solutions is requested.
Automatically compiled from the official tender data and documents.
13Estimated value versus the market
p25
€ 196K
€ 196K
median
€ 480K
€ 480K
p75
€ 1,5 mln
€ 1,5 mln
deze opdracht
Gegunde waarden in CPV 39 · leveringen n=792