ClosedSuppliesEuropeanSME-friendlyOpenGreen
Supply and maintenance of electric light commercial vehicles
Gemeente Baarn · Open · 2 lots · 370024
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Supplies
34136100
Estimated value
€ 225K
estimated
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
4 criteria
Assess manuallyconfidence high
This tender concerns the supply and maintenance of electric light commercial vehicles via a framework agreement of four years. The award will take place based on the best price-quality ratio with a strong focus on vehicle performance and service provision.
Supplies · Open · European procedure · SME-friendly
SME-friendlySustainability countsEuropeanComplete timeline
CharacteristicsCPV 34SuppliesSME-friendlyEU tenderGreen / SPP
01What is being requested
Supply and maintenance of electric light commercial vehicles via a framework agreement for 4 years. The assignment includes full operational lease, including financing, maintenance, insurance, and damage handling for two lots.
Municipality of Baarn wishes to lease 4 new light commercial vehicles, including the provision of repair and maintenance at the start of the Assignment. Additionally, the Municipality of Baarn wishes to keep the option open to expand the fleet with light commercial vehicles (an additional 2 vehicles) in the coming years, provided that the vehicles deliver the desired performance for the execution of the works. These options are without an obligation to purchase, meaning there is a possibility that none of the options will be exercised. The vehicles will be deployed for the management of public
1Lot 1 - Light commercial vehicle (small)€37,500
2Lot 2 - Light commercial vehicle (large)€137,400
02Breakdown by lot
03Strategic insight
Strategic insight · AI analysis
Ensure a very concrete plan of approach that emphasizes the added value of the vehicles. Prepare the practical test thoroughly as it is a crucial part of the quality assessment. Pay close attention to the qualitative threshold during the vehicle test to prevent exclusion.
04Points of attention
Important · 4
The practical test contains a qualitative threshold where a score that is too low leads to exclusion.Important
The plan of approach may be a maximum of 4x A4 single-sided.Important
Maintenance must take place locally or regionally to ensure availability.Important
The bid price must be filled in on the mandatory price sheet.Important
05Can I take part?
Financial · 2
Stable company with guaranteed continuity during the term and any extension.Financial
Possession of professional liability insurance (AVB) with a coverage of at least € 1,000,000 per event.Financial
Technical · 1
Demonstrating technical competence through reference(s) in accordance with Annex 7.Technical
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
K1. Plan of approach service provision25 punten
Descriptive document regarding vehicles and service provision, including instructions, repair planning, and communication.
K2. Practical test45 punten
Assessment of vehicles by users during a physical test; a qualitative threshold applies.
Quality value70 punten
Total of the points on the quality criteria.
Bid price30 punten
The lowest price receives 30 points; every € 2,250 above the lowest price results in a 1 point deduction.
08Process & timeline
Publication of tender documents
6 maart 2025
Deadline for written questions (1)
3 april 2025
Publication 1st Memorandum of Information
10 april 2025
Deadline for written questions (2)
24 april 2025
Publication 2nd Memorandum of Information
1 mei 2025
Deadline for submission of bids
15 mei 2025
Practical test
26/27 mei 2025
Announcement of intention to award
5 juni 2025
Verification of winning bid
19 juni 2025
Final award
26 juni 2025
Start of initial delivery
1 juli 2025
09Value in context
€225,000
10Likely competitors
#Likely bidderFitWins
1Aebi Schmidt Nederland B.V.SME10038×
2Scania Nederland B.V.SME10038×
3Terberg Matec Nederland B.V.SME9943×
4Truckland B.V.SME9825×
5BekkerLaGram Waalwijk B.V.SME9821×
6Kenbri Fire Fighting B.V.SME9731×
11Tender documents
Nota van inlichtingen 2025-05-13-1pdfMay 13, 2025 · 2 KB
Nota van inlichtingen 2025-05-07-1pdfMay 7, 2025 · 2 KB
Nota van inlichtingen 2025-05-01-1pdfMay 1, 2025 · 7 KB
Nota van inlichtingen 2025-04-09-1pdfApr 9, 2025 · 9 KB
TN512495 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250409085104pdfApr 9, 2025 · 13 KB
Bijlage 1 - PvE Gemeente Baarn (V2.0)pdfApr 9, 2025 · 665 KB
Bijlage 2 - Concept Standaard Overeenkomst Gemeente BaarnpdfMar 8, 2025 · 215 KB
Bijlage 5 Beoordelingsformulieren Gemeente BaarnxlsxMar 8, 2025 · 170 KB
uea_512495_20250306153812pdfMar 8, 2025 · 1424 KB
Bijlage 3 - Algemene inkoopvoorwaarden Baarn 2013pdfMar 8, 2025 · 80 KB
TN512495 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250306155042pdfMar 8, 2025 · 14 KB
Leidraad Openbare Eur - Nat. BaarnpdfMar 8, 2025 · 971 KB
12Legal themes that may be relevant here
Advies 98> Europese openbare aanbestedingsprocedure voor een raamovereenkomst met één ondernemer voor het vervangen van armaturen (straatveAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) scAdvies 48> Europese niet-openbare procedure voor werktuigkundige en elektrotechnische installaties van de nieuwbouw van een multifunctionelAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. In
13Frequently asked questions
What is the nature of the vehicles to be delivered?
The assignment concerns the supply and maintenance of new, unused electric light commercial vehicles (BEV). This includes both closed vans and an open loading box with tipper function and crane.
What requirements are set for the finish and equipment of the vehicles?
Vehicles must be painted in the color white (RAL9010) or a similar standard color. Additionally, the vehicles must be provided with branding in the corporate style of the municipality and a third-party track & trace system upon delivery.
Is there an option to expand the fleet?
Yes, the municipality keeps the option open to expand the fleet with an additional 2 vehicles in the coming years, provided that the vehicles deliver the desired performance for the execution of the works.
What is the obligation regarding the vehicle brand per lot?
In the interest of uniformity of the vehicle and equipment fleet, the contracting authority requires the contractor to supply one vehicle brand per lot.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 280K
€ 280K
median
€ 606K
€ 606K
p75
€ 1,6 mln
€ 1,6 mln
€ 225K
Gegunde waarden in CPV 34 · leveringen n=1101