AwardedServicesEuropeanOpen
Delivery and implementation of a SaaS solution to support VTH processes.
Rijkswaterstaat Centrale Informatievoorziening · Open · 371863
6
6 of 6 core insights found
Measures presence, not accuracy · documents remain authoritative
ScopeAdvicePoints of attentionSuitability requirementsAward criteriaTimeline
Type
Services
72000000
Estimated value
€ 12M
awarded
To deadline
Ongoing
Knock-outs
0
exclusion grounds
Award basis
Best price-quality ratio
2 criteria
Assess manuallyconfidence high
This tender concerns the delivery, implementation, and maintenance of a SaaS solution for permit granting, supervision, and enforcement for Rijkswaterstaat and the Waterschapshuis.
Services · Open · European procedure
EuropeanComplete timeline
CharacteristicsCPV 72ServicesEU tender
01What is being requested
Delivery and implementation of a SaaS solution to support the VTH processes, including data migration and maintenance for a term of 8 years.
The tender concerns the replacement of the current VTH system ‘PowerBrowser’ with a new system that allows current and potentially future SAW@-participants to continue their activities and, where necessary during the term of the contract, have them adapted to existing and newly developed policy, laws and regulations, and any technological innovations.
02Outcome
Awarded
Atabix Solutions B.V.
Award value
€12,106,511
Bidders
3
03Strategic insight
Strategic insight · AI analysis
Ensure a strong focus on the quality of the SaaS solution within the BPKV criteria. Take the social impact requirements into account via the Groeituin. Ensure that the data migration and integrations are fully covered in the proposal.
04Points of attention
Important · 5
The assignment is not divided into <strong >lots.Important
Compliance with the <strong >Social Return methodology of the Groeituin is required.Important
Bidders must comply with the <strong >International Social Conditions.Important
The <strong >information security must comply with the BIO standards.Important
The <strong >GVA and the Tax Authority statement must be requested in a timely manner.Important
05Can I take part?
Financial · 1
Sufficient financial and economic capacity to fulfill the obligations.Financial
Technical · 1
Technical competence and professional competence in accordance with the stated requirements.Technical
Professional capability · 1
Professional qualification in accordance with the stated requirements.Professional capability
06Exclusion grounds
Exclusion grounds — consult the ESPD
- No specific exclusion grounds were extracted. In a European tender, the mandatory and discretionary grounds of art. 2.86/2.87 of the Dutch Procurement Act almost always apply — check the European Single Procurement Document (ESPD).
07Award criteria
BPKV criterion qualityweight n/a
Assessment based on quality.
BPKV criterion priceweight n/a
Assessment based on price.
08Process & timeline
Publication of announcement
21 maart 2025
Information meeting
31 maart 2025
Deadline for submitting questions
8 april 2025
Publication 1st Memorandum of Information
15 april 2025
Deadline for questions regarding 1st memorandum
22 april 2025
Publication 2nd Memorandum of Information
2 mei 2025
Publication of rectification
2 mei 2025
Deadline for questions regarding extra round
12 mei 2025
Publication extra memorandum of information (3)
19 mei 2025
Deadline and time for submitting bids
3 juni 2025
Assessment of bids and demonstrations
Tussen 3 juni en 17 juli 2025
Demonstrations
23 en 24 juni 2025
Reserve dag demonstraties
26 juni 2025
Verzending mededeling gunningsbeslissing
18 juli 2025
Uiterste datum vragen voorlopige voorziening
29 augustus 2025
Verificatietermijn
Week 36 2025
Definitieve gunning
Week 37 2025
Ingangsdatum Overeenkomst
September 2025
Vaststellen Plan van Aanpak transitie
September 2025
Start transitie
Oktober 2025
09Value in context
Estimate not published
The contracting authority did not publish an estimated value — common for a large share of contracts. The EU threshold for diensten is € 221.000, for reference.
10Bidders in this segment
#Likely bidderFitWins
1Visma Raet B.V.SME10031×
2Afas Software B.V.SME9984×
3Centric Netherlands B.V.SME9972×
4Visma Roxit B.V.SME9929×
5Unit4 Business Software Netherlands B.V.SME9829×
6PinkRoccade Local Government B.V.SME9666×
11Tender documents
TN512380 - EF29 Aankondiging gegunde opdracht - algemene richtlijn, standaardregeling 20251127121607pdfNov 28, 2025 · 9 KB
Nota van inlichtingen 2025-05-19-1pdfMay 19, 2025 · 2 KB
TN512380 - EF16 Aankondiging van een opdracht - algemene richtlijn, standaardregeling 20250502142236pdfMay 2, 2025 · 9 KB
Nota van inlichtingen 2025-05-02-1pdfMay 2, 2025 · 9 KB
2025-05-02 PvEISEN v1.1 Vergunningen, Toezicht en HandhavingpdfMay 2, 2025 · 556 KB
2025-05-02 Wachtkamerovereenkomst Levering, implementatie van een SaaS-oplossing tbv VTH processenpdfMay 2, 2025 · 68 KB
20250502 Beschrijvend document v1.1 Levering implementatie van een SaaS oplossing tbv VTHpdfMay 2, 2025 · 778 KB
Nota van inlichtingen 2025-04-15-3pdfApr 15, 2025 · 102 KB
Bijlage Formulier beantwoording Gesloten wensendocxApr 15, 2025 · 34 KB
Presentatie Informatiebijeenkomst EA VTH-applicatiepdfApr 15, 2025 · 761 KB
Bijlage B - Gebruikers koppelingen migratie per organisatiexlsxMar 24, 2025 · 21 KB
Bijlage F - Handreiking Groeituin Social Return - februari 2024pdfMar 24, 2025 · 632 KB
12Legal themes that may be relevant here
Advies 243> Meervoudig onderhandse procedure. Dat de aanbestedende dienst met een SaaS (Software as a Service) oplossing besparingen zou kunAdvies 475> Beklaagde, een samenwerkingsverband van gemeenten [A], [B], [C] en [D], heeft op 29 maart 2018 een Europese openbare aanbestedinAdvies 59> Meervoudig onderhandse aanbestedingsprocedure met betrekking tot een opdracht voor de levering van postdiensten en bezorging. InAdvies 63> Meervoudig onderhandse aanbesteding voor het reinigen van wegen, straten en pleinen. Kan bij gunning op laagste prijs de indieniAdvies 53> Europese openbare procedure voor een overheidsopdracht tot het verrichten van diensten bestaande uit (dagelijks en periodiek) sc
13Frequently asked questions
What is the purpose of the new SaaS solution for the VTH processes?
The assignment concerns the replacement of the current VTH system ‘PowerBrowser’. The new system must enable current and future SAW@-participants to continue their activities and adapt them to new policy, laws and regulations, and technological innovations.
How is the TCO model for implementation and transition structured?
The TCO model is based on the management costs over the initial contract duration, minus the duration of the implementation and transition, plus the term of one extension, plus the costs for implementation and transition. A price cap of € 1.5 million applies to the implementation and transition.
Which costs are included in the one-off costs for implementation and transition?
The one-off costs for implementation and transition include, among other things, training, data migration, and related project management.
How is the advantage of an incumbent supplier during implementation leveled?
Bidders must specify the lead time of the implementation and transition to calculate the duration of the management phase. A shorter lead time due to less migration work may lead to lower implementation and transition costs for an incumbent supplier.
Automatically compiled from the official tender data and documents.
14Estimated value versus the market
p25
€ 327K
€ 327K
median
€ 800K
€ 800K
p75
€ 2,5 mln
€ 2,5 mln
€ 12 mln
Gegunde waarden in CPV 72 · diensten n=1436